ExpenseWire vs YayPay

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Our analysts compared ExpenseWire vs YayPay based on data from our 400+ point analysis of Accounting Software, user reviews and our own crowdsourced data from our free software selection platform.

ExpenseWire Software Tool

Product Basics

Expensewire is a SaaS expense management software that helps businesses of any scale and size. It manages, simplifies and organizes expenses while ensuring compliance and expediting reimbursements. The module eliminates excessive spending and helps users take control of the organization’s reporting submissions, approvals, and more. Take advantage of on-the-go access to submit, review and manage expenses with its mobile capabilities.
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YayPay is a smart accounts receivable management software that uses machine learning to boost AR collection and allow businesses to focus on what matters. From the brand Quadeint’s Intelligence Automation, it organizes cash experience for the finance departments and automates back-office operations. With cloud-based dashboards, it manages and provides real-time data. It improves cash flow management by providing insights into customer’s behavior through predictive analysis. The secure online portal gives customers the freedom to access their accounts and pay anytime, anywhere they want. It automates collection tasks and collection management and saves payer’s information in one place. Users can check for average day sales outstanding, cash collection, invoices, opened reminders and the collection’s effectiveness through the dashboard in real time.
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Windows
Mac
Linux
Android
Chromebook
Windows
Mac
Linux
Android
Chromebook
Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

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In Person
Live Online
Videos
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Documentation
In Person
Live Online
Videos
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Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Mobile: Access data, capture and upload receipts, review and approve the expense anytime and anywhere with a stable internet connection.  
  • Flexible: Work with any credit card and seamlessly integrate with the existing payroll, accounting system or CRM. Automate approval workflows and approve reports quickly and easily.  
  • Relaible: Get the business up and running in no time with its uptime of 99.9%. Save time with its automatic data tracking, editing and submissions. Boost productivity with intuitive SaaS solutions. 
  • Accurate: Get rid of manual expense reporting and OCR systems that are prone to errors. Provide rich insights into the business for better control and improved decision making.  
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  • Accessibility: Give users the freedom to access information in a single place with the customer's contact details and synchronize the communication record automatically. 
  • Take Quick Action: Check which customer requires a follow-up and what action needs to be taken with the accounts receivable reports displaying it automatically. 
  • Gain Insight: Get an overview of the receivable status and upcoming trends with a real-time cash prediction and accounts receivable analytics. 
  • Accelerate Cash Flow: Gain the ability to monitor metrics through a real-time dashboard. Pay directly from the emails being received and accelerate cash flow and minimize the possibility of money shortage.  
  • Improve AR Metrics: Schedule invoices and related communication to process payments quickly. Provide the AR team with a comprehensive view of the customer’s account to cantilever the exemplary service, thereby improving AR metrics like average days delinquent, days sales outstanding. 
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  • Expense Submission: Pull data such as travel and expense forms, hotel itineraries, personal and credit card transactions, receipts and create expense reports. Save time by keeping common transactions in the database. Converts transactions into appropriate currencies for international travelers. 
  • Expense Approval: Give managers the freedom to review and approve expense reports without involving any paperwork. Set policy rules in the system, so expenses are pre-approved, making reviews and approvals easier and faster.
  • Expense Report Automation: Automate and streamline back office tasks to minimize the possibility of errors and make the process more efficient. Free up workers so that they can focus on more important business objectives. 
  • Quick Reimbursement: Pay accounting professionals faster with an accelerated reimbursement process with batch payment processing. Furthermore, save staff hours of data entry work and simplify expense reimbursement processing with automation. 
  • Compliance Management: Set standards and protocols to ensure compliance. Establish a spending limit and expense policies to help staff know when a certain payment is against company policy. Reduce excessive spending. 
  • Smart Categorization: Categorize transactions based on predefined rules for the transaction category. Eliminate the need to manually enter data. 
  • Digital Receipt Management: Provide an electronic copy of the receipt which can be later retrieved by the clients in case of chargebacks or reconciliation issues. 
  • Mileage Tracking: Track, manage and control mileage expenses in a simple, accurate and reliable way. 
  • Mobile Expense Management: Take a receipt of the picture and upload it to attach it to the expense report. Easily access expense report. Review, approve and deny submitted expenses on your schedule.  
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  • AR Dashboard: Get the time and information to plan and act with a straightforward dashboard. Automate collection activity and get real-time DSO. Monitor payment predictions and payors trends. 
  • Advanced Reporting And Business Intelligence: Make well-informed business decisions by creating robust personalized reports. Make use of charts and graphs to comprehend what matters to the business and driving the AR health. Generate customized reports and graphs in seconds and combine them into a user-friendly dashboard. Keep an estimate of productivity, disputes and payments. Monitor payor behavior and check for any pitfalls. Make use of auto email delivery to schedule reports. 
  • Predictive Analysis: Gain insights into payer’s behavior and future trends and be ready for payment problems when they come up and plan the solution in a well-informed manner. 
  • AR Collection Management: Make sure that you have all the updated information by combining ERP, CRM and other sources. Convert customer data into actionable insights. 
  • Automated Communication: Boost productivity without investing in many resources by automating accounts receivable collection communication such as invoices, payments reminders, and internal escalations. Improve communication, and increase collection. 
  • Streamline Payment: Provide customers with increased visibility, better options and more control. Allow users to securely make their payments with a click, whether it's ACH, credit cards or bank transfers. Minimize DSO by providing payment flexibility. 
  • Communication: Monitor and follow up with customers on outstanding payments with the communication history at one place.  
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Product Ranking

#135

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#289

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Accounting Software

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User Sentiment Summary

Fair User Sentiment 29 reviews
Excellent User Sentiment 52 reviews
66%
of users recommend this product

ExpenseWire has a 'fair' User Satisfaction Rating of 66% when considering 29 user reviews from 2 recognized software review sites.

90%
of users recommend this product

YayPay has a 'excellent' User Satisfaction Rating of 90% when considering 52 user reviews from 2 recognized software review sites.

3.2 (15)
4.5 (26)
3.4 (14)
4.5 (26)

Awards

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YayPay stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Automated Expense Reports: Users praise ExpenseWire for automating the process of creating expense reports, eliminating the need for manual data entry and reducing errors.
Mobile Accessibility: The mobile app allows users to snap pictures of receipts and upload them directly to the platform, making expense tracking convenient and efficient.
Real-time Expense Tracking: Users appreciate the ability to track expenses in real-time, providing a clear view of spending patterns and budget adherence.
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Automated Invoice Processing: YayPay can streamline invoice processing by automatically capturing invoice data, reducing manual data entry and minimizing errors.
Improved Collections Efficiency: YayPay offers automated reminders and follow-ups, helping businesses improve their collections efficiency and reduce the time it takes to get paid.
Enhanced Visibility and Reporting: YayPay provides real-time visibility into outstanding invoices, payment history, and customer behavior, enabling businesses to make informed decisions and track their financial performance.
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Limited Integrations: Users express frustration over ExpenseWire's limited third-party integrations, particularly its lack of seamless integration with popular accounting software like QuickBooks Online or Xero. This forces businesses to manually export and import data, leading to increased workload and potential errors.
Clunky Mobile App: The mobile app's user interface is frequently criticized for being unintuitive and difficult to navigate. Users report experiencing glitches and slow loading times, making it cumbersome to track expenses on the go.
Reporting Limitations: ExpenseWire's reporting features are considered basic and lack the flexibility and customization options needed by many businesses. Users desire more comprehensive reporting capabilities to gain deeper insights into spending patterns and identify areas for cost optimization.
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Limited Reporting Functionality: Some users have expressed frustration with the platform's reporting capabilities, finding them to be somewhat limited for their accounting needs.
Occasional System Glitches: A few users have reported experiencing occasional system glitches or bugs that have impacted their workflow.
Customer Support Concerns: While some users have praised YayPay's customer support, others have reported experiencing delays or difficulties in getting their issues resolved promptly.
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ExpenseWire users are buzzing about its seamless integration with Paychex payroll, making it a breeze to reimburse employees. The software's intuitive interface and mobile app receive high praise, allowing users to snap pics of receipts and submit expense reports on the go. ExpenseWire's robust reporting tools provide valuable insights into spending patterns, empowering businesses to make data-driven decisions. However, some users find the customization options limiting, particularly for complex approval workflows or unique expense categories. ExpenseWire shines for small to medium-sized businesses already using Paychex payroll, offering a streamlined expense management solution that plays well with their existing systems.

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Is YayPay a yay or nay for your accounting needs? Users rave about YayPay's intuitive interface and robust automation features, finding it a breath of fresh air compared to clunky, outdated accounting software. They praise its ability to streamline accounts receivable processes, saving them time and reducing errors. For example, users highlight the automated invoice generation and payment reminders as major wins, freeing up their teams to focus on more strategic tasks. However, some users express frustration with occasional software glitches and limited customer support responsiveness. Despite these hiccups, many users feel that YayPay's strengths outweigh its weaknesses, particularly appreciating its seamless integrations with popular CRM and ERP systems, which they say significantly enhances their workflow efficiency. Overall, YayPay seems best suited for businesses seeking a modern, automated solution to manage their accounts receivable. Its user-friendly design and powerful features make it a valuable asset for teams looking to ditch manual processes and boost productivity. However, businesses requiring extensive customer support might want to consider these limitations before committing.

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