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Freshbooks vs QuickBooks Desktop Enterprise

Last Updated: November 25th, 2024

Our analysts compared Freshbooks vs QuickBooks Desktop Enterprise based on data from our 400+ point analysis of Accounting Software, user reviews and our own crowdsourced data from our free software selection platform.

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Product Basics

Freshbooks is a cloud-based accounting software designed for freelancers and small businesses. Its core features include invoicing, expense tracking, online payments, project management, and basic reporting. It's user-friendly and integrates with popular tools like Stripe and PayPal. Freshbooks shines for solopreneurs and small teams seeking a simple, affordable solution to manage basic accounting tasks. Its intuitive interface and mobile app make it accessible even for non-accountants. Users appreciate its automated features like recurring invoices and expense categorization, saving them time and effort. Compared to some competitors, Freshbooks may lack advanced accounting functionalities like inventory management or double-entry bookkeeping. However, its focus on simplicity and ease of use makes it a popular choice for those starting out or needing a lightweight accounting solution. Pricing starts at a reasonable monthly fee and scales based on the number of clients and features needed. This pay-as-you-go model ensures users pay only for what they use, making it a cost-effective option for small businesses.

Pros

Easy to use
Mobile app access
Automated invoicing
Online payments
Affordable

Cons

Limited features
No double-entry
Price increases with clients
Basic reporting
Not for large businesses

QuickBooks Desktop Enterprise is a comprehensive software solution designed to manage complex accounting tasks, including payroll, inventory, and financial reporting. It is particularly well-suited for medium to large-sized businesses across various industries such as manufacturing, retail, and construction, due to its robust features and scalability. The software offers unique benefits like advanced inventory tracking, customizable reporting, and enhanced user permissions, making it a powerful tool for businesses with intricate financial needs.

Users appreciate its ability to handle large data files and multiple users simultaneously, which sets it apart from similar products. The software's advanced features, such as job costing and field service management, provide significant value to businesses requiring detailed financial oversight. Pricing for QuickBooks Desktop Enterprise varies based on the number of users and specific needs, typically involving an annual subscription model. For precise pricing details, it is recommended to contact SelectHub for a tailored quote.

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24/7 Live Support

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Product Insights

Improve Efficiency: Automate every routine task such as sending invoice reminders and collecting payments from patrons so users can redirect their attention to cultivating their organization.
Elaborate Reports: Produce in-depth reports that provide critical KPIs, giving users a live snapshot of their business' health and enabling them to make wiser decisions.
Quicker Payments: Initiate simple online payment methods so patrons can quickly make payments and users are compensated faster.
Establish Due Dates: Swiftly inaugurate due dates for invoices with the invoicing module, ensuring patrons are always aware of their payment deadlines.
E-Sign Estimates and Proposals: Permit customers to e-sign estimates and proposals so users may rapidly return to their important tasks.
Increase Accuracy: Prompt bank reconciliations allow users to instantly scan bank accounts and correspond account activity with financial records.
Mobile Availability: Scan receipts, develop sophisticated invoices, respond to customer feedback and more with FreshBooks' mobile app available on iOS and Android devices.

Enhanced Reporting: Generate detailed financial reports with customizable templates, providing deeper insights into your business performance.
Advanced Inventory Management: Track inventory across multiple locations and manage stock levels efficiently to reduce carrying costs and avoid stockouts.
Robust Security: Implement user permissions and roles to control access to sensitive financial data, ensuring compliance and data integrity.
Scalability: Accommodate up to 40 simultaneous users, making it suitable for growing businesses with expanding teams.
Comprehensive Payroll Management: Automate payroll processing, tax calculations, and compliance reporting to save time and reduce errors.
Customizable User Interface: Tailor the dashboard and navigation to fit your workflow, enhancing productivity and user experience.
Industry-Specific Solutions: Utilize specialized features designed for industries like manufacturing, wholesale, and nonprofit, ensuring relevant functionality.
Seamless Integration: Connect with third-party applications and services to streamline operations and enhance functionality.
Efficient Job Costing: Track project expenses and profitability with precision, aiding in better budgeting and financial planning.
Reliable Customer Support: Access dedicated support from QuickBooks experts to resolve issues quickly and keep your operations running smoothly.
Multi-Currency Support: Manage transactions in multiple currencies, making it easier to handle international business operations.
Batch Invoicing: Create and send multiple invoices simultaneously, saving time and reducing administrative workload.
Data Backup and Recovery: Protect your financial data with automatic backups and easy recovery options, minimizing the risk of data loss.
Comprehensive Audit Trail: Maintain a detailed log of all financial transactions and changes, ensuring transparency and accountability.
Flexible Payment Processing: Accept various payment methods, including credit cards and ACH transfers, to improve cash flow and customer convenience.

Invoicing: Personalize invoices and thank-you emails with company logos via the invoicing apparatus. Users may request deposits on invoices at the start of a project so they'll have the right amount of funds to financially sponsor a project in its preliminary stages.
Expense Management: Link bank accounts and credit cards to FreshBooks instead of manually inputting data with the expense module. It displays data in real time so users will instantly know where their money is going.
Time Tracking: Manage project and task durations through the time tracking feature. It's equipped with a timer that accurately records a time log of tasks that easily appears on invoices. Users may also see how their employees spend their time from completed responsibilities to arising issues to address before they become major problems.
Project Management: Store files and vital attachments in the centralized project management accessory, enabling teams to efficiently find what they need so they can get right back to high-caliber tasks. Users may also allocate project deadlines, share images and files through FreshBooks and even designate rates or hours to particular projects.
Estimates: Produce adjustable proposals in addition to outlining a project's extent, timeline and necessary deliverables. Users may quickly transform estimates into invoices and permit their clientele to validate estimates online. This tool also allows users to send invoices in different currencies and add discounts.
Accounting: Receive precise profit and loss calculations and effortlessly share valuable financial data and reporting information with accountants. This module streamlines bank reconciliations by importing and arranging financial transactions, validating or revising automated matching recommendations and drafting and exporting Excel-friendly summary reports.
Reports: Color-code spending breakdowns and obtain profit and loss reports with the reporting attribute. Users may save, export and even print financial reports for their accountants. This tool also enables users to have a headache-free tax season because it stores valuable data such as money earned to taxes that have already been paid off.
Payments: Initiate various payment options such as VISA, MasterCard, AMEX and Apple Pay with the payment feature. This tool also instantly creates payments, collects reports, activates quick and painless bank deposits, requests deposits and provides payment schedules and partial payments for client flexibility. It also automatically sends receipts to patrons.

User Permissions: Set up users quickly with 14 pre-set roles such as accountant, accounts payable and receivable, banking, finance, inventory and more with the user permissions tool.
Inventory Management: Initiate automatic inventory and order management appliances with the advanced inventory attribute. It also has picking, packing and shipping assets to administer the full sales order fulfillment process from beginning to end.
Reporting: Work with more than 200 built-in adjustable report templates that cater to your industry. Users may also develop custom ad hoc reports for particular business requirements.
Time Tracking: Guarantee that assignments are done on time and under budget with the TSheets elite function in the time tracking apparatus. Users may record time on any mobile device, compare estimated to actual hours, distribute jobs and follow a task's progress. This tool also enables users and patrons to sign off on projects and timesheets with the digital signature capture extension on the mobile app.
Connect with Salesforce CRM: Leverage the Salesforce CRM connector integration to sync QuickBooks data right into Salesforce to reduce duplicate entries. This component provides users with a single source of information between the sales and support department, improving how users help their clients, produce prompt sales orders and invoices and obtain a more transparent snapshot of the sales pipeline.
Field Service Management: Gain more insight on financial and field service data, including real-time updates, effective job scheduling and immediate invoicing. Users may also utilize GPS and mapping with Google Maps to monitor workers and manage client sites, receive a clear view of tasks complete, electronic work orders and more.
Job Costing: Distribute all associated costs to projects as they accumulate with the job costing appliance. Users also obtain real-time project information to take the necessary actions if expenses are cutting into profits. This appliance even allows users to evaluate the difference between proposed expenditures and actual fees to make improved budgets in the future.
Advanced Reporting: Create custom reports with ease using the built-in report builder, which allows for deep data analysis and tailored insights.
Enhanced Payroll Services: Handle complex payroll needs, including direct deposits, tax calculations, and compliance with federal and state regulations.
Role-Based User Permissions: Assign specific access levels to different users, ensuring that sensitive financial information is only accessible to authorized personnel.
Multi-User Mode: Allow multiple users to work on the same company file simultaneously, improving collaboration and efficiency within your team.
Job Costing: Track expenses and revenues for individual projects, providing detailed insights into job profitability and helping to manage project budgets effectively.
Advanced Pricing: Set up custom pricing rules and discounts based on customer, item, or date, allowing for flexible and dynamic pricing strategies.
Batch Invoicing: Create and send multiple invoices at once, saving time and reducing the administrative burden of billing.
Field Service Management: Integrate with third-party applications to manage field service operations, including scheduling, dispatching, and invoicing for service calls.
Customizable Dashboards: Design personalized dashboards to monitor key performance indicators and financial metrics at a glance.
Data Backup and Recovery: Protect your financial data with automatic backups and easy recovery options, ensuring business continuity in case of data loss.
Industry-Specific Editions: Choose from editions tailored to specific industries such as manufacturing, wholesale, retail, and nonprofit, each with specialized features and reports.
Mobile Inventory Barcode Scanning: Use mobile devices to scan barcodes for inventory management, streamlining the process of tracking and updating stock levels.
Vendor Management: Manage vendor relationships with tools for tracking purchase orders, bills, and payments, as well as setting up vendor-specific terms and conditions.
Customer Relationship Management (CRM) Integration: Integrate with popular CRM systems to synchronize customer data and improve sales and service processes.

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Analyst Rating Summary

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Freshbooks

QuickBooks Desktop Enterprise

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89%

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User Sentiment Summary

90%

of users recommend this product

Freshbooks has a 'excellent' User Satisfaction Rating of 90% when considering 4096 user reviews from 4 recognized software review sites.

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Awards

Synopsis of User Ratings and Reviews

Customer Support: Approximately 89% of users that mentioned it in their review said customer support is supportive, helpful and quick to respond to issues.

Appliances: Precisely 58% of users that discussed the system functionalities enjoyed this program's appliances because they can create clean reports, set up repeating invoices, and add and manage credit cards.

Simple and intuitive interface: Freshbooks' clean layout and straightforward navigation make it easy for even non-accountants to manage their finances.

Time-saving features: Automated invoicing, expense categorization, and online payments let users save time and effort on routine accounting tasks.

Mobile app for on-the-go management: Access invoices, track expenses, and manage clients from smartphones or tablets, ensuring flexibility and productivity.

Affordable plans for growing businesses: Choose a plan that scales with your needs and budget, with options starting at an accessible price point.

Seamless integrations with popular tools: Streamline workflows by connecting Freshbooks with tools like Stripe, PayPal, and Google Workspace, centralizing financial data.

User-Friendly Interface: QuickBooks Desktop Enterprise is celebrated for its intuitive design, which simplifies the process of setting up new companies and navigating its features.

Comprehensive Reporting: The software offers a wide array of reporting options, encompassing accounts payable, receivable, and payroll, providing businesses with a comprehensive financial overview.

Advanced Features: QuickBooks Desktop Enterprise includes advanced tools such as inventory tracking, job costing, and customizable reports, catering to businesses with intricate operational needs.

Integration and Flexibility: The software seamlessly integrates with other systems and third-party applications, offering businesses the flexibility to connect their existing tools and workflows.

Limited features for complex accounting: Freshbooks may not handle advanced accounting needs like inventory management, double-entry bookkeeping, or fixed assets.

Not ideal for large businesses: As businesses grow, Freshbooks' scalability and feature set might become insufficient for complex financial operations.

Price increases with client base: The cost of Freshbooks can rise significantly as you add more clients, potentially exceeding initial budget expectations.

Basic reporting and analytics: Freshbooks' reporting capabilities may be insufficient for businesses requiring in-depth financial analysis and data insights.

Limited customer support for free plans: Free trial and Lite plan users might have limited access to customer support, potentially hindering troubleshooting and issue resolution.

Price: The recurring subscription fees, especially when factoring in potential costs for cloud storage and additional user licenses, can strain budgetary constraints for some businesses.

Complexity: Navigating the software's extensive features can pose a challenge for some users, particularly those transitioning from simpler accounting solutions or lacking prior experience with similar software.

Compatibility: The software's exclusive compatibility with the Windows operating system may present a significant obstacle for businesses utilizing alternative operating systems, potentially necessitating a costly transition to ensure compatibility.

Freshbooks emerges from user reviews as a reliable and user-friendly accounting solution for solopreneurs and small businesses. Its intuitive interface, mobile app access, and automated features like invoicing and online payments are consistently praised for saving time and streamlining workflows. Compared to competitors like QuickBooks, users appreciate Freshbooks' ease of use for non-accountants, while acknowledging its limitations in advanced functionalities like double-entry bookkeeping or inventory management. This makes it ideal for those starting out or needing a lightweight accounting solution, but potentially less suitable for complex financial needs as businesses grow. Another key differentiator for Freshbooks is its affordability, with tiered plans starting at an attractive price point. However, user reviews also highlight a potential drawback: as client bases expand, so does the cost, which can become a concern for some users. Additionally, while basic reporting and analytics are included, users seeking in-depth data analysis may find Freshbooks' capabilities limited compared to more robust competitors. Overall, user reviews paint a picture of Freshbooks as a user-friendly and affordable accounting solution for solopreneurs and small businesses seeking to simplify their financial management. Its strengths lie in ease of use, automation, and mobile access, while its limitations emerge in advanced features and scalability for larger businesses. Ultimately, the decision to choose Freshbooks hinges on individual needs and priorities, with users emphasizing the importance of weighing its strengths against its limitations to ensure a perfect fit.

Is QuickBooks Desktop Enterprise a quick book to success for businesses, or does it leave users feeling like they're drowning in a sea of red ink? User reviews from the past year paint a somewhat mixed picture of this popular accounting software. While many appreciate its user-friendly interface and comprehensive reporting features, some find the cost prohibitive and the software overly complex. Users consistently highlight the intuitive design as a major strength, praising its ease of navigation and setup. The robust reporting capabilities, including detailed accounts payable, receivable, and payroll reports, are also frequently commended. Many users find these features a significant upgrade from their previous accounting solutions, allowing for better financial oversight and decision-making. However, the high cost of the software, particularly the annual subscription fee and additional charges for cloud hosting and extra users, is a recurring concern. Some users feel that the price tag, while justifiable for larger businesses, might be too steep for smaller enterprises with limited budgets. Another point of contention is the software's complexity. While some users find it relatively straightforward, others report a steep learning curve, particularly those unfamiliar with accounting software. The platform limitation to Windows is also a drawback for some, restricting its accessibility for businesses using other operating systems. Overall, QuickBooks Desktop Enterprise seems best suited for medium to large businesses with dedicated accounting personnel who can fully utilize its advanced features and justify the investment. Smaller businesses or those with limited technical expertise might find more value in simpler, more affordable accounting solutions.

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FAQ

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