QuickBooks Online vs QuickBooks Online Advanced

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Our analysts compared QuickBooks Online vs QuickBooks Online Advanced based on data from our 400+ point analysis of Accounting Software, user reviews and our own crowdsourced data from our free software selection platform.

QuickBooks Online Advanced Software Tool

Product Basics

QuickBooks Online is a cloud-based accounting software designed for small and medium-sized businesses. It simplifies bookkeeping tasks like tracking income and expenses, managing invoices and payments, and generating financial reports. Its user-friendly interface and mobile accessibility make it ideal for entrepreneurs and non-accountants. Key benefits include automated data entry, real-time financial insights, and seamless collaboration with other online tools. Popular features include inventory management, payroll integration, and tax preparation assistance. Compared to similar products, QuickBooks Online shines in ease of use and scalability, offering tiered plans with varying features and pricing. Costs typically range from monthly subscriptions based on the number of users to additional fees for payroll and advanced features.

Pros
  • Easy to use
  • Mobile access
  • Automated tasks
  • Scalable plans
  • Integrates well
Cons
  • Limited customization
  • Costly add-ons
  • Customer support
  • Reporting restrictions
  • Learning curve
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QuickBooks Online Advanced is a comprehensive accounting software designed to streamline financial management tasks for growing businesses. It excels in handling complex accounting needs, offering features such as advanced reporting, customizable dashboards, and automated workflows. This software is particularly well-suited for mid-sized businesses across various industries, including retail, professional services, and non-profits, due to its scalability and robust functionality.

One of the standout benefits of QuickBooks Online Advanced is its ability to support up to 25 users, making it ideal for teams that require collaborative access. Users appreciate the powerful integration capabilities with other business tools, enhancing overall productivity. Additionally, the software's advanced reporting tools provide deep insights into financial performance, aiding in strategic decision-making.

Compared to similar products, QuickBooks Online Advanced is often praised for its user-friendly interface and extensive support options. Pricing details can vary, so it's recommended to contact SelectHub for a tailored quote based on specific business needs.

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$90 Monthly
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Product Insights

  • Streamline Processes: Input, revise and deliver numerous invoices, expenses, checks and bills in just a few clicks with the batch invoicing module. Users may also cut and paste invoices and data from Excel into QuickBooks. 
  • Establish Permissions: Govern who may or may not review sensitive data as well as adjust custom permissions for deposits, sales, transactions and expense reports among other things with the user permissions functionality.  
  • Diminish Errors: Alleviate hazards, modify reminders and triggers, save time and initiate prompt reminders to obtain greater cash flows with the workflows accessory. 
  • Effortlessly Restore Data: Promptly back up any changes made in QuickBooks Online in addition to reviewing version histories with all changes made in its handy time log. 
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  • Enhanced Reporting: Gain deeper insights with advanced reporting tools that allow for customized, detailed financial reports tailored to your business needs.
  • Workflow Automation: Save time and reduce errors by automating repetitive tasks such as invoicing, bill payments, and expense tracking.
  • Custom User Permissions: Maintain control and security by assigning specific roles and permissions to team members, ensuring they only access the information they need.
  • Scalability: Easily scale your accounting processes as your business grows, accommodating more users and transactions without compromising performance.
  • Priority Customer Support: Receive faster, dedicated support from a team of experts who can help resolve issues and provide guidance on best practices.
  • Integration with Third-Party Apps: Enhance functionality by seamlessly integrating with a wide range of third-party applications, from CRM systems to payroll services.
  • Advanced Inventory Management: Keep track of inventory levels, manage stock across multiple locations, and streamline order fulfillment processes.
  • Customizable Dashboards: Monitor key performance indicators and financial metrics at a glance with dashboards that can be tailored to your specific business requirements.
  • Batch Invoicing: Improve efficiency by creating and sending multiple invoices simultaneously, reducing the time spent on billing tasks.
  • Data Backup and Security: Protect your financial data with automatic backups and robust security measures, ensuring your information is safe and recoverable.
  • Comprehensive Training Resources: Access a wealth of training materials, including webinars, tutorials, and guides, to help you and your team maximize the software's potential.
  • Custom Fields: Capture and track additional information relevant to your business by adding custom fields to invoices, sales forms, and customer records.
  • Performance Tracking: Monitor employee performance and productivity with tools that track time, expenses, and project progress.
  • Multi-Currency Support: Conduct business globally with ease by managing transactions in multiple currencies and automatically calculating exchange rates.
  • Cash Flow Management: Improve cash flow visibility and forecasting with tools that help you track income, expenses, and outstanding invoices.
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  • Income and Expense Tracking: Import bank, credit card, PayPal, Square and other transactions as well as promptly sort them into the right tax categories with the income and expense tracking module. Users may also take pictures of receipts with their smartphones and link them directly to expenses. 
  • Invoicing: Trace invoice statuses, deliver payment reminders to patrons, immediately match payments to invoices, accept credit cards and complete free bank transfers directly from an invoice with the invoicing attribute. 
  • Estimations: Transform estimates into invoices, validate mobile signatures, review estimate statuses and modify estimates to align with business requirements via the estimations appliance. 
  • Reporting: Create a variety of reports, including product profit and loss, expense, balance sheet, inventory, enhanced sales, profitability and other reports, through this attribute. Users may also oversee crucial financial metrics including cash flow and revenue on one dashboard. 
  • Organize Receipts: Expeditiously arrange and associate expense receipts with transactions, keeping them all in one place. 
  • Inventory Tracking: Receive alerts when inventory is running low as well as monitor products and the cost of goods with the inventory tracking system. Users may even evaluate popular items, draft purchase orders and superintend vendors.  
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  • Customization: Its flexible nature helps businesses stay efficient and scale as needed. Multiple users can be assigned to the same role without having to repeat task selection. As a rule-based task solution, it keeps track of who has what task permissions. Customize reports with the information that matters. 
  • Reporting and Insights: Rich insights with financial statements help make sound decisions. Monthly KPI tracking helps analyze, identify and work on issues that need attention.  
  • Cash Flow: Customize reporting periods or view cash flows with auto-populated trend lines to understand revenue streams and what drives them.  
  • Custom Chart Builder: Create and edit customized dashboards to analyze important metrics. 
  • Revenue Stream Dashboard: Configure and identify all revenue sources and share reports with the designated accountant. 
  • Dedicated Account Team: Get expert advice through call, email or by scheduling an appointment with accounting experts 
  • Batch Invoicing: Send multiple invoices and import hundreds with minimal clicks.  
  • Business Expense Tracking: Take a picture and share with a mobile app that matches expenses with existing transactions. 
  • Estimates: Provide professional estimates and convert them into invoices.  
  • Bill.com Integration: Bill.com integrations simplify bill payment for multiple vendors with one click.  
  • Mileage Tracking: Track mileage deductions and categorize your trip as business or personal to ensure accurate tax deductions.  
  • 1099 Management: Get ready-to-send 1099 forms for tax time and file them accurately. 
  • Inventory Tracking: Prevent inventory shortages with its automatic quantity updating feature, which also helps control what to sell and order.  
  • Cloud Integration: Collaborate, access and manage books in real time from anywhere, anytime, as long as you have a stable internet connection. 
  • Security: Data gets backed up in the cloud, and industry-leading technology protects data and ensures privacy. 
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Product Ranking

#1

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Accounting Software

#151

among all
Accounting Software

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Analyst Rating Summary

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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

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Accounts Payable Accounts Receivable Banking And Cash Management Budget And Expense Management Financial Statements And Revenue Management General Ledger And Chart Of Accounts Integration And Extensibility Inventory Management Journal Entries Mobile Support Multi-company Accounting And Asset Management Platform Capabilities Project Accounting Reporting And Analytics Tax Management 97 100 100 91 93 100 100 100 82 92 65 100 100 96 100 0 25 50 75 100
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User Sentiment Summary

Great User Sentiment 9426 reviews
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84%
of users recommend this product

QuickBooks Online has a 'great' User Satisfaction Rating of 84% when considering 9426 user reviews from 6 recognized software review sites.

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Awards

SelectHub research analysts have evaluated QuickBooks Online and concluded it deserves the award for the Best Overall Accounting Software available today and earns best-in-class honors for Accounts Receivable, Integration and Extensibility, Inventory Management, Platform Capabilities and Reporting and Analytics.

Analysts' Pick Award
Accounts Receivable Award
Integration and Extensibility Award
Inventory Management Award
Platform Capabilities Award
Reporting and Analytics Award

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Synopsis of User Ratings and Reviews

Easy to use: Intuitive interface and clear navigation make it accessible for users of various accounting experience levels.
Automated tasks: Streamlines workflows by automatically importing bank transactions, categorizing expenses, creating invoices, and sending reminders.
Real-time insights: Provides up-to-date financial information through customizable dashboards and reports, enabling informed decision-making.
Mobile accessibility: Access and manage finances anytime, anywhere with the mobile app.
Scalability: Grows with your business, offering different plans with varying features to accommodate evolving needs.
Integrations: Connects seamlessly with various business tools, such as bank accounts, payment gateways, and e-commerce platforms.
Payroll: Simplifies payroll processing, including tax calculations and direct deposits.
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User-Friendly Design: QuickBooks Online Advanced is celebrated for its intuitive interface, which makes it easy to navigate and utilize, even for users without a deep understanding of accounting principles.
Enhanced Efficiency: The software streamlines accounting tasks, automating processes such as invoice creation and payment reminders, which many users report has led to significant time savings and increased productivity.
Advanced Functionality: QuickBooks Online Advanced offers a comprehensive suite of features, including in-depth reporting, customizable dashboards, and the capacity to manage complex transactions with up to 1000 line items, catering to the needs of growing businesses.
Business Scalability: With support for up to 25 users, QuickBooks Online Advanced is well-suited for businesses experiencing growth, allowing for collaboration and expansion as team sizes increase.
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Limited customization: Lacks flexibility in customizing certain features, such as reports and chart of accounts, compared to some alternatives.
Costly add-ons: Essential features like payroll and advanced reporting often require additional fees, increasing the overall cost of ownership.
Customer support: Mixed reviews on the quality and availability of customer support, with some users reporting delays or difficulty reaching knowledgeable representatives.
Reporting restrictions: Certain financial reports and data exports have limitations, potentially requiring workarounds or manual adjustments.
Learning curve: While generally user-friendly, some features and functionalities may have a learning curve for those new to accounting software.
Occasional glitches: Users have reported occasional bugs or glitches that can disrupt workflows, requiring troubleshooting or waiting for fixes.
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Price: The monthly subscription fee can be a barrier for some, especially smaller businesses or those with tight budgets.
Customer Service: A recurring complaint from users is difficulty reaching support or receiving timely resolutions for technical issues.
Learning Curve: The software's robust feature set can be overwhelming for new users who may require additional time to learn the system.
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QuickBooks Online remains a popular choice for many users, praised for its user-friendly interface and automated features. "It feels like Intuit took the complexity out of accounting and made it accessible even for someone like me with limited accounting experience," shared a small business owner. However, user reviews also highlight limitations, particularly around customization and cost. "I love the ease of use," stated a freelancer, "but the reporting options feel restrictive. I often have to export data and work with it in Excel to get the insights I need." This sentiment, coupled with complaints about the cost of add-ons like payroll, leads some users to compare QuickBooks Online to competitors. "Xero seems to offer more flexibility and advanced features," mentioned an accountant, "but the learning curve is steeper, and the monthly subscription is higher." Ultimately, the decision comes down to individual needs and priorities. For those seeking a balance of ease of use, automation, and affordability, QuickBooks Online continues to be a strong contender. However, users with more complex accounting needs or a desire for greater customization might find themselves looking towards competitors offering more robust features, even if it comes at a higher cost or with a steeper learning curve.

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Can QuickBooks Online Advanced make your business quick on the uptake when it comes to managing your books? User reviews from the past year suggest a resounding "yes," particularly for small to mid-sized businesses. Users rave about the platform's user-friendly interface and intuitive navigation, finding it a breeze to use compared to other accounting software they've encountered. A standout feature is the robust reporting functionality, allowing for the creation of customized reports that provide deep insights into business performance. The ability to handle a high volume of transactions, with support for up to 1000 transaction lines for invoices, is another major plus, significantly speeding up invoicing processes. However, the positive feedback is counterbalanced by some recurring criticisms. The higher cost compared to competitors like Xero or FreshBooks is a common concern, particularly for smaller businesses or startups with limited budgets. Some users also point out a steep learning curve, especially for those unfamiliar with accounting software, and express dissatisfaction with customer service, citing slow response times and occasional difficulties in resolving issues. Despite these drawbacks, the overwhelming sentiment is that QuickBooks Online Advanced is a powerful and efficient accounting solution. Its advanced features, like workflow automation and batch processing, make it ideal for businesses looking to streamline their financial operations and gain deeper financial insights.

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