GAGEtrak vs MaintainX

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Our analysts compared GAGEtrak vs MaintainX based on data from our 400+ point analysis of CMMS Software, user reviews and our own crowdsourced data from our free software selection platform.

GAGEtrak Software Tool

Product Basics

GAGEtrak is a calibration management software that enables organizations to minimize costs, maintain production schedules and comply with quality standards. Organizations can monitor scheduled and unscheduled calibration activities, track gage locations, produce calibration reports and ensure customer approval.

It can be deployed on-premise and on the cloud. The company also offers additional product utilities such as lite reports, a report viewer, an issue and return module, calibration label printers, CalPro database, CyberSensor monitors and validation kits.
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MaintainX is a cloud-based solution that helps businesses streamline and optimize their maintenance operations. It provides a centralized database for storing all information related to maintenance, including equipment and asset data, work order records, preventive maintenance schedules and more.
It also includes features for work order management, asset tracking and inventory management. It is designed to help businesses improve communication between maintenance and operations teams, reduce downtime, and improve overall equipment reliability.
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$29/Seat, Monthly
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Tailored to your specific needs
$16/User, Monthly
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Tailored to your specific needs
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Windows
Mac
Linux
Android
Chromebook
Windows
Mac
Linux
Android
Chromebook
Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Industry Standard Compliance: Get customizable data entry and detailed calibration record-keeping under FDA and ISO industry standards. 
  • Data Visibility: Maintain records of calibration schedules, test points and procedures, and gage cloning. Attach a single procedure to multiple gage types, add file attachments and assign authorized persons to access records to ensure accurate data is always available. 
  • Improved Asset Performance: Boost asset performance and enhance productivity by leveraging real-time insights into equipment performance. Plan calibration activities accordingly to ensure smooth functioning. 
  • Precise Calibration: Automate calibration schedules, administrative work and measurements to ensure control over hardware, producing accurate results. 
  • Increasing Plant Efficiency: Automate manual calibration procedures to reduce errors, streamline workflows and increase efficiency. 
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  • Improve Productivity: Standardize and centralize procedures, identify and manage processes that have scope for improvement, implement changes and recapitulate the processes to improve the productivity. 
  • Improve Asset Lifecycle: Asset tracking, condition monitoring and preventive maintenance help keep assets at peak performance and extend their useful lifespan. 
  • Customized Templates: Create, digitize and save multiple templates for procedures, forms, checklists and gauge readings. 
  • Real-Time Insights: Get real-time updates on work orders, assets, parts and vehicles. Access reports to understand the current status and the availability of assets. 
  • Intuitive Interface: Manage communication, work orders, preventive maintenance and inventory in an easy-to-use interface. 
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  • Automatic Email Notifications: Schedule and receive automatic email notifications about calibration status changes, reports, service requests, gage issues, returns and calibration due listings. 
  • Dashboard: Organize and view information in a streamlined format. Administer gage, calibration, part, procedure, staff and supplier records with a centralized dashboard. 
  • Calibration Calendar: Get intuitive access to critical data with a color-coded calibration calendar with drill-down details and record-filtering tools. Schedule additional due dates for gage records like maintenance dates and delivery dates for calibration providers. 
  • Security: Manage access and security levels according to teams, roles and individuals. Store user IDs and passwords securely. 
  • Calibration Management: Calibrate instruments, equipment and devices to ensure proper functioning and accurate measurements. Create custom test point definitions and list out associated gages. Get support for multiple master standards. 
  • Service Requests: Maintain and manage different types of service requests such as corrective action requests, calibration requests, custom requests and repair requests. 
  • Audit Log: Create and maintain updated audit logs of all calibration activities, machines, equipment and requests. 
  • Tool Crib: Log gage issues or returns and gage kits. Restrict issues to authorized persons before corrective actions and repair requests are raised. 
  • Records: Maintain a centralized repository of records like gage entry details, events, calibration test points and schedules, gage cloning, R&R schedules, calibration procedure history, certificates, standards traceability, part details and specifications, suppliers, and staff. 
  • Customizable Reports and Labels: Get accurate reports on gages, calibration performance and master standard traceability. Generate calibration and gage labels from a single platform. 
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  • Asset Management: Manage equipment, vehicle, facilities and machines. Track costs, downtime and uptime, with notifications when an asset fails to assign it to an appropriate technician. Access information like work performed on asset, asset manuals, asset maintenance details and more. 
  • Reporting: Analyze costs of asset repair, parts used during maintenance, asset downtime and uptime and work order completion. View the history of individual assets on a single screen. 
  • Work Order Management: Assign and track work orders for buildings, equipment, forklifts and more. Submit work orders without having to fill out forms and check employee performance by viewing the history of work orders. Create repetitive work orders on a calendar or have the runtime basis in seconds. 
  • Communication: Easily connect members from different departments, plants, shifts and facilities with a central hub for communication instead of having a disjointed conversation over email, calls and text messages. Ensure everyone is updated and in sync with real-time communication and permanent time stamps. 
  • Compliance: Create and assign inspection procedures, forms and compliance processes to maintain OSHA and other relevant regulations. 
    • Safety Inspection: Create a repeating work order with an attached form for regular safety inspections. Set the frequency to daily, weekly and monthly to send notifications before the inspection. 
    • Audit Trails: Record date and time of inspections, attach photos, files, and signature blocks, and easily export completed inspections. 
    • Escalation Protocols: Notify the escalation team when an inspection item is flagged or fails and create and assign corrective actions. 
    • Quality Control: Measure and standardize quality control processes, identify the root cause of quality issues and deploy corrective actions throughout the organization. 
  • Mobile App: Access a real-time messaging and work order system, with the ability to upload photos to work orders to explain the problems. Prioritize and organize work orders based on urgency, viewable on a single screen. Available on Android, iOS and iPad. 
  • Inventory Management: Set a limit on the requirement of a part and get notified when stock is running low. Make capital decisions and track where the parts are used based on customized reports. Scan barcodes attached on parts and assets to add them to work orders. 
  • Preventive Maintenance: Schedule, organize, repeat and prioritize maintenance activities at a set interval. Attach a form or checklist to work orders for locations, assets, routine inspections and safety checks. 
  • Multi-Language Support: MaintainX supports English, French, Spanish, Danish, German, Italian, Japanese, Dutch, Polish, Portuguese, Czech, Romanian, Russian, Slovak, Turkish and Chinese.
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Product Ranking

#95

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CMMS Software

#99

among all
CMMS Software

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User Sentiment Summary

Great User Sentiment 674 reviews
Excellent User Sentiment 819 reviews
84%
of users recommend this product

GAGEtrak has a 'great' User Satisfaction Rating of 84% when considering 674 user reviews from 2 recognized software review sites.

95%
of users recommend this product

MaintainX has a 'excellent' User Satisfaction Rating of 95% when considering 819 user reviews from 3 recognized software review sites.

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4.8 (212)
4.21 (337)
4.75 (318)
4.2 (337)
4.7 (289)

Awards

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MaintainX stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Easy to Use: Users praise GAGEtrak's intuitive interface, finding it easy to navigate and learn, even for team members who aren't tech-savvy.
Great Customer Support: GAGEtrak is known for its responsive and helpful customer support team, which users appreciate when they need assistance.
Improved Asset Tracking: The software enables companies to keep better track of their assets, including location, maintenance history, and repair costs. This leads to more efficient maintenance planning and reduced downtime.
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Easy to Use: Users consistently praise MaintainX for its intuitive interface, making it easy to navigate and manage tasks, even for those unfamiliar with CMMS software.
Mobile-First Design: The mobile app is a standout feature, allowing technicians to access and complete work orders directly from their smartphones, eliminating the need for clunky desktop computers in the field.
Streamlined Workflows: MaintainX simplifies work order creation and management, enabling teams to quickly assign tasks, track progress, and ensure timely completion.
Cost-Effective: Compared to traditional CMMS solutions, MaintainX offers a more affordable pricing structure, making it accessible to businesses of all sizes.
Excellent Customer Support: Users consistently highlight the responsiveness and helpfulness of the MaintainX support team, providing timely assistance and resolving issues efficiently.
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Limited Customization: Users express frustration over the inflexibility of the software, particularly when it comes to tailoring reports and dashboards to their specific needs.
Cumbersome User Interface: The software's navigation is not intuitive, leading to a steep learning curve and decreased efficiency for users. Many find the interface dated and clunky compared to modern CMMS solutions.
Mobile Accessibility Issues: While GAGEtrak offers a mobile app, users report frequent glitches and limited functionality compared to the desktop version. This hinders their ability to manage work orders and access information effectively in the field.
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Limited Customization: Some users have found the platform's customization options to be limited, making it difficult to tailor the software to their specific needs. For example, they may not be able to create custom fields or reports that align with their unique workflows.
Steep Learning Curve: The interface can be complex and require significant time to learn, especially for users who are new to CMMS software. This can lead to frustration and slow adoption within a team.
Mobile App Issues: Some users have reported issues with the mobile app, such as slow performance or difficulty accessing certain features. This can be problematic for field technicians who rely on the app for daily tasks.
Customer Support: Some users have expressed dissatisfaction with the responsiveness and quality of customer support. This can be a major concern for businesses that rely on timely assistance to resolve issues.
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Is GAGEtrak the gauge by which all other CMMS software is measured? Recent user reviews suggest that GAGEtrak is a powerful tool for organizations looking to streamline their calibration processes. Users praise its user-friendly interface, making it easy to navigate and manage calibration schedules, even for those who aren't tech-savvy. The software's robust reporting capabilities are another highlight, allowing businesses to generate detailed reports on calibration activities, track gage locations, and ensure compliance with quality standards. However, GAGEtrak's focus on calibration management is also its primary drawback. Users note that it lacks the comprehensive asset management features found in more versatile CMMS solutions like Maintenance Care or Asset Essentials by Brightly. For organizations needing to manage a broader range of maintenance tasks beyond calibration, GAGEtrak might not be the best fit. In a nutshell, GAGEtrak is best suited for businesses with a heavy emphasis on calibration management. Its ease of use, affordability, and specialized features make it a valuable asset for organizations looking to optimize their calibration processes and ensure compliance. However, those seeking a more comprehensive CMMS solution with broader asset management capabilities may need to explore alternative options.

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Users rave about MaintainX's mobile-first design, which makes it easy to manage maintenance tasks on the go. The software is intuitive and user-friendly, even for those who aren't tech-savvy. Users appreciate the ability to create custom templates for procedures and checklists, which helps to standardize processes and ensure consistency. The real-time communication features are also a big hit, allowing teams to stay connected and collaborate efficiently. MaintainX is a great option for businesses that want to streamline their maintenance operations and improve communication between teams. However, some users have expressed concerns about the lack of advanced features, such as inventory management and reporting. While MaintainX is a solid choice for basic maintenance tasks, it may not be the best fit for businesses with complex needs. For example, some users have found that the reporting features are limited and don't provide the level of detail they need to make informed decisions. Additionally, some users have reported issues with the software's stability, with occasional glitches and crashes. Despite these drawbacks, MaintainX remains a popular choice for businesses looking for a simple and affordable CMMS solution. MaintainX is best suited for small to medium-sized businesses that are looking for a user-friendly and affordable CMMS solution. It's a great option for businesses that prioritize mobile access and real-time communication. However, if you need a more robust CMMS with advanced features, such as inventory management and detailed reporting, you may want to consider other options. For example, if you need to track inventory levels and manage spare parts, MaintainX may not be the best choice. However, if you're looking for a simple and easy-to-use solution for managing basic maintenance tasks, MaintainX is a great option.

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