Prometheus Group vs Maintenance Care

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Our analysts compared Prometheus Group vs Maintenance Care based on data from our 400+ point analysis of CMMS Software, user reviews and our own crowdsourced data from our free software selection platform.

Prometheus Group Software Tool

Product Basics

Prometheus Group offers a comprehensive suite of software solutions designed to enhance the efficiency and effectiveness of maintenance operations, particularly in the realm of Computerized Maintenance Management Systems (CMMS). This software is particularly well-suited for large enterprises and organizations across various industries, including manufacturing, utilities, and energy, that require robust maintenance and asset management capabilities. One of the key benefits of Prometheus Group's software is its ability to streamline maintenance workflows, improve asset reliability, and reduce operational costs. Users appreciate features such as predictive maintenance, work order management, and asset tracking, which collectively contribute to a more proactive maintenance strategy. When compared to similar products, Prometheus Group is often praised for its user-friendly interface and the scalability of its solutions, making it a viable option for organizations of different sizes. Pricing considerations for Prometheus Group's software typically involve a subscription model, with costs varying based on the size of the deployment and specific features required, ensuring that organizations can find a pricing plan that matches their needs and budget.
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Maintenance Care is a SaaS solution built on a foundation of work order management, preventive maintenance and asset tracking. It’s designed to manage tasks in three steps and includes various integration capabilities to expand workflow options.

It supports unlimited user profiles, providing the flexibility to rope in departments outside of maintenance, such as accounting, for company-wide visibility into asset and maintenance costs and data.

Pros
  • Tracks Work Orders
  • Improves Efficiency
  • Reduces Downtime
  • Cost Savings
  • Data-Driven Decisions
Cons
  • Initial Set-Up Time
  • User Training Needed
  • Data Entry Burden
  • Software Cost
  • Integration Challenges
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$100,000 Annually, Quote-Based
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HMS Host
Nationwide
Orlando Health
Radisson Hotel
Reagan International
Redline Menu
RentDigi
University of Washington
YMCA

Product Assistance

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Product Insights

  • Eliminate Information Silos: Mobile access offers integration to EAM tools and keeps data accurate for both off-site and on-site teams. 
  • Consistent User Experience: A user-friendly interface helps multiple-end users complete tasks quickly. 
  • Minimize Travel and Screen Time: Connect to other tools used in the facility to reduce travel time between facilities and sites and promote visibility into entire workflows and processes. 
  • Information Access Across Departments: Cross-functional modules streamline data integration into workflows within the platform while keeping users in role-appropriate solutions. 
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  • Streamline Work Orders: Generate work orders automatically by modifying and approving maintenance requests. Include due dates and assignees while approving requests to schedule work orders. 
  • Centralize Asset Data: Store extensive details in asset profiles to track critical information in one place. Track manufacturing details, purchase dates, life expectancy, ROI data, depreciation and more for any asset logged in the system. 
  • Derive Valuable Insights: Turn maintenance and asset records into actionable insights through scheduled or ad-hoc reporting. Set delivery options while scheduling reports to automatically provide managers and key stakeholders with the data they need. 
  • Mobilize Technicians: Empower maintenance technicians with system access from anywhere. Enable them to pull up asset information, including manufacturer, model, maintenance history, available parts and more, on-site. 
  • Customize Workflows: Set up work order and preventive maintenance tasks with custom fields and triggers to create automations and restrictions. 
  • Avert Equipment Failure: Schedule maintenance and receive automated reminders. Stay on top of preventive vs. run-to-failure maintenance to avoid equipment failure and extend asset life spans. 
  • Regulate Contracts: Digitally store, manage and retrieve contracts using vendor and customer management capabilities. Sort through contracts in list views to quickly identify ending contracts and regulate renewals. 
  • Scale Any Time: Take advantage of unlimited user profiles to scale operations up or down as needed. 
  • Expand Capabilities: Integrate several third-party applications with out-of-the-box compatibility or create custom integrations through API access to connect maintenance data with other business operations. 
  • Enhance Security: Keep confidential information safe with various back-end protocols like data-at-rest encryption and custom session timeout management. Configure varying security protocols for location- and role-based access. 
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  • Reporting and Analytics: Gain intuitive, role-based and scalable business intelligence across facilities. Create custom reports and calculations to understand the effectiveness of maintenance activities. 
  • Contractor Management: Capture, validate and manage labor costs. Optimize overtime equalization with SAP, Maximo or Oracle integration. 
  • Planning and Scheduling: Access configurable tools to support core functions of maintenance planners and schedulers. 
  • Mobility: Extend system access to field workers. View updates and record data using Windows, iOS and Android mobile devices. 
  • Permitting and Safety: Enable and support processes for electronic work permits and risk assessments. 
  • Master data: Integrate all data from individual management and planning systems. Standardize data without cumbersome data cleansing projects. 
  • Shutdown, Turnaround and Outage: Centralize digital systems to improve communication, manage and organize processes and access departments. Plan multiple phases of a shutdown, turnaround or outage from a single command center. 
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  • Maintenance Requests: Use a desktop shortcut or mobile app to quickly access and submit maintenance request forms. Provide access to employees or other facility occupants to receive requests from outside the maintenance department. 
    • Request Form: Enable employees, customers or building occupants to submit maintenance requests online through a customizable, branded request portal. 
    • Duplication Checker: Alert submitters to possible duplicate requests. Automatically provide details for existing requests, including building, room and issue information, to reduce duplicates. 
    • Sticky Notes: List custom notes for scheduled preventive maintenance on the request form page, such as shutting off water lines at a specific date and time, to avoid unnecessary maintenance requests. 
  • Work Order Management: Create, review and manage work orders in a single space. Edit and approve requests to automatically transition them into open work orders. 
    • Signature & Timestamp: Add name, date and time to work orders when making changes or tracking progress with the click of a single button based on the individual user profile editing the work order. 
    • Audit Log: Track every change ever made to work orders — with or without signature and timestamp notes — including user, date and time directly in work order histories. 
    • Push Notifications: Set up push notifications for individuals based on task type and location to automatically alert the correct employees about new work orders. 
  • Preventive Maintenance: Create and schedule unlimited preventive maintenance tasks. 
    • Scheduler: Set recurring preventive maintenance schedules. Use list and calendar views to filter preventive maintenance tasks by various parameters, such as date, type, location and asset. 
    • Templates: Build preventive maintenance schedules using pre-built or custom templates. 
    • Triggers: Set time-based preventive maintenance triggers to automatically schedule tasks and assign technicians or third-party vendors. 
    • Multi-Facility Master Schedules: Develop a master preventive maintenance schedule for multiple facilities. Allow individual locations to modify and reschedule tasks. Approve or override modifications in the master schedule. 
    • Summary Questionnaires: Design custom summary questionnaires with checklists and closed- and open-ended questions. Automatically generates PDFs and attaches them to preventive maintenance tasks upon submission. 
  • Asset Management: Log and manage detailed asset records to make decisions based on useful life, recorded maintenance history, inflation percentage, replacement cost and more. 
    • Part Linking: Link parts and equipment from inventory to specific assets they’re commonly used to maintain. 
    • Downtime Tracker: Track downtime automatically for specific assets based on work orders tied to the piece of equipment. Check asset details to see the duration between when a work order opens and closes. 
    • History: Access complete asset histories, including maintenance and issues. Check frequency and type of maintenance to determine if there’s an underlying problem causing unnecessary downtime. 
    • Barcoding: Generate unique barcode stickers for all assets stored within the system. Scan barcodes using the mobile app to pull up asset information, such as maintenance history, on location. 
  • Task List: View work orders and preventive maintenance tasks together in one complete list view. Filter through various parameters to quickly find specific tasks. 
    • Customizable Fields: Enable customized, interactive fields on tasks. Set stipulations that prevent maintenance members from closing work orders and preventive maintenance tasks before filling out all fields. 
  • Employee Calendar: Users can review and manage tasks specifically assigned to their profiles through an interactive, color-coded calendar view. 
  • Reporting & Analytics: Run hundreds of predefined reports, such as task stats on average days to close work orders, or generate custom analytics. Schedule reports for any duration and assignee to automatically deliver insights to specific employees. 
    • Embedded Tableau Integration: Integrate and embed Tableau directly into the system to further assist with data analysis and decision-making. 
  • Mobile App: Access nearly all capabilities from native Android and iOS apps. Pull up and edit maintenance requests, work orders, preventive maintenance tasks, asset information and more from the field. 
  • Integrations: Integrate with Amazon’s Alexa or use Zapier and API access to build custom integrations, refining workflows to incorporate hundreds of other business platforms. 
  • 3DVR: Receive a customized, 3D virtual reality facility map including assets. Pull up real-time asset information directly within the map. 
  • Temperature Sensors: Attach temperature sensors to assets and set triggers to receive real-time notifications when asset temperatures rise out of range. Address overheating issues before they become major malfunctions. 
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Product Ranking

#35

among all
CMMS Software

#20

among all
CMMS Software

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Analyst Rating Summary

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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

Prometheus Group
Maintenance Care
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AI-based Capabilities Asset Management Inventory Management Maintenance Request Management Mobile Capabilities Platform Capabilities Preventive And Predictive Maintenance Management Purchase Orders Management Reports And Dashboards Resource Management Vendors And Customers Management Work Order Management 25 70 80 100 83 79 83 61 93 53 83 67 0 25 50 75 100
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User Sentiment Summary

Great User Sentiment 108 reviews
Excellent User Sentiment 165 reviews
86%
of users recommend this product

Prometheus Group has a 'great' User Satisfaction Rating of 86% when considering 108 user reviews from 4 recognized software review sites.

93%
of users recommend this product

Maintenance Care has a 'excellent' User Satisfaction Rating of 93% when considering 165 user reviews from 2 recognized software review sites.

4.4 (36)
4.6 (78)
4.4 (10)
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4.4 (10)
4.7 (87)
4.2 (52)
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Awards

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Maintenance Care stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Streamlined Work Order Management: Prometheus simplifies work order creation, assignment, and tracking, ensuring efficient maintenance workflows and improved team collaboration.
Enhanced Asset Visibility: The platform provides a centralized repository for asset information, enabling users to easily access critical data, track asset health, and make informed maintenance decisions.
Preventive Maintenance Planning: Prometheus facilitates proactive maintenance strategies by enabling users to schedule and automate preventive maintenance tasks, reducing equipment downtime and extending asset lifecycles.
Mobile Accessibility: With mobile apps, technicians can access work orders, update job status, and capture data on the go, improving field productivity and communication.
Reporting and Analytics: Prometheus offers robust reporting and analytics tools, providing insights into maintenance performance, asset reliability, and cost trends, empowering data-driven decision-making.
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Work Orders & Maintenance Requests: 87% of users who mentioned work orders and maintenance requests felt they were easy to use and improved their overall maintenance activities.
User-Friendliness: According to 91% of users, the interface is user-friendly and the system is easy to navigate.
Preventive Maintenance Scheduling: 78% of users mentioning preventive maintenance said scheduling was simple, and it holds organizations accountable to maintenance needs.
Mobile App: 100% of users mentioning the mobile app appreciated the usability and workflow similarity to the web-based application.
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Steep Learning Curve: Users report that Prometheus has a complex interface and workflow, making it difficult to learn and use effectively, especially for those accustomed to simpler CMMS platforms.
Customization Challenges: While Prometheus offers extensive customization options, implementing and managing these customizations can be technically demanding, often requiring specialized IT skills or external consultant support.
Reporting Limitations: Some users find the reporting capabilities in Prometheus to be less intuitive and flexible compared to other CMMS solutions, making it harder to extract specific data insights or generate custom reports without significant effort.
Mobile App Functionality: The mobile app for Prometheus has received feedback for lacking the full functionality and user-friendliness of the desktop version, limiting its effectiveness for technicians and field workers who rely on mobile access.
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Tasks: 56% of users mentioning tasks (both work order and preventive maintenance tasks) felt it lacked in certain areas — specifically in the ability to modify comments after creation and choose from multiple priority levels.
Asset Management: According to 60% of users who mentioned asset management capabilities, some of the tools need improvement, such as viewing images taken on the iOS app and searching for equipment.
Robustness: 60% of users mentioned that the system is too robust for their needs, and they’d like an option to pay only for the modules they use.
Reporting: According to 86% of users, reporting isn’t intuitive and user-friendly.
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Let's steal some fire from the gods of maintenance and delve into the realm of Prometheus Group! Over the past year, user reviews have painted a vivid picture of this CMMS solution, highlighting its strengths, weaknesses, and unique offerings. Prometheus Group shines in its ability to streamline maintenance processes, particularly for organizations with complex asset management needs. Users rave about its robust scheduling and planning tools, which enable efficient allocation of resources and preventive maintenance. The software's mobile accessibility empowers technicians with real-time data and work order management capabilities, boosting productivity and responsiveness. Additionally, Prometheus Group's integration with other enterprise systems, such as ERP and financial software, provides a holistic view of maintenance operations and their impact on the bottom line. However, some users have noted that the software's initial setup and configuration can be intricate, requiring dedicated training and support. The learning curve can be steep for those unfamiliar with CMMS systems, and customization options, while extensive, may demand technical expertise. In the competitive landscape of CMMS solutions, Prometheus Group stands out with its focus on large enterprises and complex assets. Its scalability and comprehensive features cater to industries like oil and gas, manufacturing, and utilities, where asset uptime and reliability are paramount. While other CMMS options may offer simpler interfaces or lower price points, they often lack the depth and breadth of functionality required by these demanding sectors. In conclusion, Prometheus Group emerges as a powerful CMMS solution tailored for organizations with intricate asset management requirements. Its strengths lie in its robust scheduling, planning, and mobile capabilities, while its complexity may pose challenges for smaller businesses or those seeking a more intuitive interface. For industries where asset performance is critical, Prometheus Group offers a comprehensive and scalable solution to keep operations running smoothly.

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Maintenance Care is a robust yet user-friendly SaaS-based CMMS. When it comes to managing work orders and maintenance requests, navigating the system, scheduling preventive maintenance tasks, and using the mobile app, users' sentiments are overwhelmingly positive. Nearly every user review mentions the system's ease of use, with only a few adding that it sometimes includes too many options, making it time-consuming, if still simple. While users classified tasks, asset management, robustness and reporting as cons more often than not, a majority of those reviews still included positive comments about the respective modules. Additionally, the cons from user reviews are at slimmer margins than the pros. With scalability through unlimited user access, Maintenance Care is a great CMMS choice for any sized company with the ability to navigate and analyze complex reporting.

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