Home > CMMS Software > UpKeep > UpKeep vs Equips

UpKeep vs Equips

Last Updated: November 18th, 2024

Our analysts compared UpKeep vs Equips based on data from our 400+ point analysis of CMMS Software, user reviews and our own crowdsourced data from our free software selection platform.

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Product Basics

UpKeep is a cloud-based CMMS (computerized maintenance management system) software designed to streamline various tasks involved in facility and equipment maintenance. It caters to businesses of all sizes, from small startups to large enterprises, particularly those managing multiple locations or equipment types.

It offers a comprehensive suite of tools to help teams manage work orders, track assets, schedule preventive maintenance and monitor inventory levels.

Users can access the software from any device with an internet connection, promoting remote accessibility and team collaboration.

Compared to similar CMMS solutions, the solution is praised for its user-friendly interface, ease of implementation and affordability.

While pricing details may vary depending on specific needs, the system generally falls within a competitive range and offers subscription tiers based on the number of users and desired features.

Equips is a sophisticated software solution designed to streamline maintenance management tasks, making it particularly advantageous for industries such as healthcare, manufacturing, and facilities management. It excels in organizing and tracking maintenance activities, offering a comprehensive platform for managing work orders, scheduling preventive maintenance, and tracking asset performance. Users appreciate its intuitive interface and robust reporting capabilities, which enhance operational efficiency and decision-making. Unique features include real-time updates and seamless integration with existing systems, which set it apart from other CMMS solutions. While specific pricing details are not publicly available, potential users are encouraged to contact SelectHub for a tailored quote that aligns with their specific requirements. Equips is praised for its adaptability and user-friendly design, making it a preferred choice for organizations seeking to optimize their maintenance processes and improve asset longevity. Its ability to cater to diverse industry needs underscores its versatility and effectiveness.

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Product Insights

Streamline Work Order Processes: Create, assign and prioritize work orders to address maintenance tasks promptly. Customize workflows to follow standardized work order procedures, minimizing errors and ensuring consistency across teams and locations.

Real-World Example: The system helped a food preservation company create, track and manage work orders digitally, saving valuable time. The company also used filtering capabilities to quickly identify completed, pending and overdue work orders, further enhancing efficiency.

Limit Downtime: Schedule and track of preventive maintenance tasks to reduce unexpected equipment failures. Integrate with sensors and IoT devices to monitor equipment conditions in real time to detect anomalies at an early stage.

Real-World Example: The system helped Alto Products implement preventive maintenance for their paper press area, leading to fewer reactive calls and breakdowns.

Optimize Inventory Management: Gain real-time visibility into inventory levels, locations and usage to make informed reordering decisions, avoiding stockouts and overstocking.

Real-World Example: The solution enabled Layfield Group's technicians to instantly check the availability and location of replacement parts using their mobile devices, eliminating time-consuming manual searches. This streamlined process allowed them to initiate repairs quickly.

Make Data-Driven Decisions: Use custom dashboards to monitor maintenance spending over time and by asset to identify cost-saving opportunities and allocate budgets effectively.

Real-World Example: The system’s analytics module enabled Aesop’s Store Maintenance Coordinator to gain detailed insights into various aspects of maintenance operations, such as work order completion times, costs and categories. This data allowed her to identify trends, assess the effectiveness of maintenance strategies, and justify the need for additional resources.

Improve Communication: Enable technicians and managers to communicate with each other on the go via the mobile app. Update work order statuses, request assistance or access relevant information without being tied to a desk.

Real-World Example: The application enabled McDonald’s managers to track repair progress. It also helped technicians communicate updates or request assistance in real time. This streamlined communication loop ensured that everyone was on the same page and could work together to resolve issues quickly.

Increased Efficiency: Equips streamlines maintenance workflows, reducing downtime by automating routine tasks and scheduling preventive maintenance.
Cost Savings: By optimizing asset management, Equips helps organizations avoid costly emergency repairs and extend equipment lifespan.
Improved Compliance: The software ensures adherence to industry regulations by maintaining accurate records and scheduling timely inspections.
Enhanced Communication: Equips facilitates seamless communication between maintenance teams and other departments through real-time updates and notifications.
Data-Driven Decisions: With comprehensive reporting and analytics, Equips empowers managers to make informed decisions based on historical data and trends.
Scalability: Equips can grow with your organization, accommodating increasing numbers of assets and users without compromising performance.
Customizable Workflows: The software allows for tailored workflows to meet the specific needs of different industries and operational processes.
Centralized Information: Equips consolidates all maintenance-related data into a single platform, making it easy to access and manage information.
Reduced Administrative Burden: By automating documentation and reporting, Equips frees up time for staff to focus on more strategic tasks.
Proactive Maintenance: The predictive maintenance features help identify potential issues before they become major problems, minimizing unexpected breakdowns.
Resource Optimization: Equips assists in allocating resources effectively, ensuring that personnel and materials are used efficiently.
Enhanced Asset Tracking: The software provides detailed insights into asset performance and history, aiding in better asset management and planning.
Improved Safety: By ensuring regular maintenance and compliance, Equips contributes to a safer working environment for employees.
Integration Capabilities: Equips can integrate with other business systems, providing a cohesive ecosystem for managing operations.
User-Friendly Interface: The intuitive design of Equips makes it easy for users of all technical levels to navigate and utilize the software effectively.

Work Order Management: Receive requests directly from clients or create them as needed. Visualize work orders on a calendar for better scheduling and resource allocation. Track work order progress, update statuses and add comments for real-time visibility. Filter and sort work orders by asset, technician, or location or easy organization. Control who can close work orders by setting role-based permissions.
Asset Management: Store and manage asset information, including model, serial number, location, purchase date, warranty details and maintenance history. Use barcode or QR code scanning to streamline asset identification and data entry. Track asset performance (uptime and downtime).
Parts and Inventory: Track inventory levels, locations and usage in real time. Automatically update counts when parts are used in work orders. Set minimum quantity thresholds for each part and receive alerts when levels are low or reach a reorder point. Create and track purchase orders directly within the system.
Preventive Maintenance: Schedule routine maintenance tasks based on time intervals, meter readings or custom triggers. Automatically generate work orders for recurring maintenance tasks, saving time and ensuring consistency. Schedule maintenance based on calendar dates or time intervals. Create standardized checklists for technicians to follow during preventive maintenance inspections.
Analytics and Reporting: Create personalized dashboards to track the specific KPIs that matter most to the organization. Access pre-made dashboards to quickly visualize key metrics such as work order completion rates, maintenance costs, technician productivity and inventory levels. Export reports in various formats (PDF, CSV, etc.) for further analysis or sharing.
Safety and Compliance: Generate reports to demonstrate compliance with regulatory requirements, such as OSHA or ISO standards. Store and manage safety documents, permits and certifications. Build customizable checklists for safety inspections, audits and other compliance-related tasks.
Cost Analysis and Forecasting: Compare depreciation data with downtime data to assess asset life span and determine whether it’s worth repairing, selling or scrapping. Track depreciation and repair cost data to make more accurate cost predictions for purchasing future assets. Track technician hours and break down work time on different tasks to identify problem areas.
Integrations: Integrate with 500+ other platforms, including Google Workspace, Slack, QuickBooks Online and Zapier to avoid duplicate data entry. Integrate with Okta, Google or other SAML providers to set up single sign-on to avoid getting distracted by multiple login screens. Access Webhooks and API for real-time data sync.

Asset Management: Track and manage all your equipment and assets with detailed records, including purchase date, warranty, and maintenance history.
Work Order Management: Create, assign, and monitor work orders with ease, ensuring tasks are completed efficiently and on time.
Preventive Maintenance Scheduling: Automate maintenance schedules to reduce downtime and extend the lifespan of your equipment.
Inventory Control: Maintain optimal inventory levels with real-time tracking of parts and supplies, preventing shortages and overstock.
Vendor Management: Store and manage vendor information, including contact details and service agreements, for streamlined communication and procurement.
Mobile Access: Access the platform from any device, allowing technicians to update work orders and asset information on the go.
Customizable Dashboards: Tailor dashboards to display key metrics and insights relevant to your operations, enhancing decision-making.
Reporting and Analytics: Generate comprehensive reports and analyze data to identify trends, optimize processes, and improve performance.
Integration Capabilities: Seamlessly integrate with other business systems such as ERP and accounting software for a unified workflow.
User Permissions: Set role-based access controls to ensure users have appropriate permissions, enhancing security and data integrity.
Barcode and QR Code Support: Utilize barcode and QR code scanning for quick asset identification and inventory management.
Cost Tracking: Monitor and analyze maintenance costs to manage budgets effectively and identify cost-saving opportunities.
Document Management: Store and organize important documents such as manuals, warranties, and compliance certificates for easy access.
Notification and Alerts: Receive automated alerts and notifications for upcoming maintenance, overdue tasks, and critical issues.
Multi-Site Support: Manage assets and operations across multiple locations from a single platform, ensuring consistency and control.
Training and Support: Access comprehensive training resources and customer support to maximize the software's potential and address any issues promptly.

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Analyst Rating Summary

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User Sentiment Summary

91%

of users recommend this product

UpKeep has a 'excellent' User Satisfaction Rating of 91% when considering 2575 user reviews from 5 recognized software review sites.

94%

of users recommend this product

Equips has a 'excellent' User Satisfaction Rating of 94% when considering 30 user reviews from 1 recognized software review sites.

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Awards

Synopsis of User Ratings and Reviews

User-Friendliness: Approx. 60% of reviewers appreciate the system’s intuitive interface and ease of use, with multiple mentions of how easy it is to input information, create work orders and navigate the platform.

Improved Communication: 20% of users praised organizational capabilities such as centralized document storage, making it easier to keep track of maintenance records, inventory and other important information.

Robust Preventive Maintenance Capabilities: Approx. 20% of users appreciated robust scheduling and maintenance tracking capabilities.

Work Order Management: Equips CMMS helps streamline work orders, ensuring that maintenance requests are tracked and addressed promptly.

Preventive Maintenance Scheduling: Equips CMMS allows you to schedule routine maintenance tasks, minimizing downtime and extending the lifespan of your valuable assets.

Inventory Control: Equips CMMS provides tools for managing spare parts inventory, ensuring you have the necessary components on hand while avoiding overstocking.

Technical Issues and Bugs: 40% of reviewers report encountering technical issues, including scrolling problems, bugs and errors in uploading items.

Delayed Customer Support: Some users express dissatisfaction with customer support, citing slow response times and inadequate solutions to technical problems. One reviewer specifically mentions waiting five weeks for references and receiving limited assistance from support representatives.

Feature Limitations: While the mobile app is generally praised, some users find it requires a constant internet connection, limiting its usefulness in areas with poor connectivity. Other reviewers point out specific limitations, such as difficulties in generating reports, lack of custom security options, and issues with inventory management features.

Limited Information: Equips CMMS software appears to have a limited online presence, making it difficult to find detailed information, user reviews, or comparisons with other established CMMS options.

Potential Niche Functionality: The lack of widespread recognition suggests Equips CMMS might be a niche software, potentially lacking the comprehensive features and industry-standard functionalities offered by more popular CMMS platforms.

UpKeep is a robust maintenance management solution that addresses key challenges faced by organizations with diverse asset portfolios. The platform's user-friendly interface, combined with features like streamlined work order management and preventive maintenance scheduling, simplifies maintenance operations and boosts team productivity.However, the platform isn't without its shortcomings. Technical glitches, delayed customer support and limitations in mobile functionality have been reported by some users, potentially hindering the overall user experience.Overall, UpKeep seems to offer a promising solution for businesses seeking to enhance their maintenance operations, but potential users should weigh the pros and cons carefully to determine if it's the right fit for their specific needs and priorities.

How do you equip your business for success in asset management? Equips, a CMMS software, boasts a user satisfaction rating of 94% based on 30 reviews from a reputable software review site. Users praise its user-friendly interface, making it easy to navigate and manage work orders. The platform's strength lies in its robust asset tracking, preventive maintenance scheduling, and detailed reporting features, enabling businesses to proactively address maintenance needs and minimize downtime. For instance, users highlight the ease of generating reports to track asset performance and identify trends. However, some users express occasional issues with vendor communication and a lack of real-time service scheduling visibility. Overall, Equips emerges as a valuable tool for businesses, particularly in sectors like financial services and first responders, seeking to streamline their asset management processes, improve operational efficiency, and enhance productivity.

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FAQ

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