OneNote vs Microsoft 365 Business

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Our analysts compared OneNote vs Microsoft 365 Business based on data from our 400+ point analysis of Collaboration Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

Microsoft OneNote is a versatile software designed for comprehensive note-taking and task management. It allows users to create, organize, and share notes across various devices seamlessly. The platform is particularly well-suited for students, educators, and professionals in industries such as education, business, and research, where detailed note-taking and collaboration are essential. OneNote's unique benefits include its ability to integrate with other Microsoft Office applications, support for multimedia content, and robust organizational tools like notebooks, sections, and pages.

Popular features include handwriting recognition, audio recording, and real-time collaboration, making it a powerful tool for capturing and sharing information. Users often appreciate its intuitive interface and the flexibility it offers in structuring notes. Compared to similar products, OneNote stands out for its deep integration with the Microsoft ecosystem and its extensive feature set. Pricing details can vary, so it's advisable to contact SelectHub for a tailored quote based on specific needs.

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Microsoft 365 Business is a comprehensive suite designed to enhance productivity through a range of integrated applications and services. It includes tools for email, document creation, collaboration, and communication, making it ideal for small to medium-sized businesses across various industries such as finance, healthcare, and education. The platform's standout features include cloud storage, advanced security measures, and seamless integration with other Microsoft products. Users appreciate its intuitive interface and robust functionality, which streamline workflows and improve efficiency.

One of the unique benefits of Microsoft 365 Business is its ability to facilitate remote work through tools like Teams and OneDrive, ensuring that employees can collaborate effectively from anywhere. Pricing varies based on the plan selected, typically on a per-user, per-month basis. For precise pricing tailored to specific needs, contacting SelectHub for a quote is recommended. Overall, Microsoft 365 Business stands out for its reliability, versatility, and user-friendly experience.

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Product Assistance

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FAQ
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Knowledge Base
24/7 Live Support
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Product Insights

  • Seamless Organization: OneNote allows users to create notebooks, sections, and pages, making it easy to categorize and locate notes efficiently.
  • Real-Time Collaboration: Multiple users can edit the same notebook simultaneously, facilitating teamwork and reducing the need for back-and-forth emails.
  • Cross-Platform Accessibility: OneNote is available on Windows, macOS, iOS, Android, and the web, ensuring your notes are accessible from any device.
  • Integration with Microsoft Ecosystem: OneNote integrates seamlessly with other Microsoft Office applications like Outlook and Teams, streamlining workflow and enhancing productivity.
  • Rich Media Support: Users can embed images, audio recordings, videos, and even handwritten notes, making it a versatile tool for capturing diverse types of information.
  • Advanced Search Functionality: OneNote's powerful search feature allows users to find text within images, handwritten notes, and audio recordings, saving time and effort.
  • Tagging and To-Do Lists: Users can tag notes with custom labels and create to-do lists, helping to prioritize tasks and manage projects effectively.
  • Offline Access: Notes can be accessed and edited offline, ensuring productivity even without an internet connection.
  • Security and Privacy: OneNote offers password protection for individual sections, ensuring sensitive information remains secure.
  • Freeform Canvas: The flexible page layout allows users to place text, images, and other elements anywhere on the page, fostering creativity and personalized note-taking.
  • Handwriting Recognition: OneNote can convert handwritten notes into typed text, making it easier to digitize and organize handwritten information.
  • Version History: Users can view and restore previous versions of their notes, providing a safety net against accidental deletions or changes.
  • Customizable Templates: OneNote offers a variety of templates for different types of notes, such as meeting minutes or project plans, helping users get started quickly.
  • Audio and Video Recording: Users can record meetings or lectures directly within OneNote, capturing important details that might be missed in written notes.
  • Ink-to-Text Conversion: The software can convert digital ink into text, making it easier to edit and format handwritten notes.
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  • Enhanced Collaboration: Microsoft 365 Business integrates tools like Teams and SharePoint, enabling seamless communication and file sharing among team members, regardless of their location.
  • Increased Productivity: With applications like Word, Excel, and PowerPoint accessible from any device, employees can work efficiently and stay productive even when on the go.
  • Advanced Security: Built-in security features such as multi-factor authentication and data encryption help protect sensitive business information from cyber threats.
  • Scalability: Microsoft 365 Business offers flexible subscription plans that can easily scale with your business needs, allowing you to add or remove users as required.
  • Cost Efficiency: By consolidating multiple software needs into one subscription, businesses can reduce overall IT costs and avoid the expense of maintaining on-premises servers.
  • Automatic Updates: Regular updates ensure that you always have access to the latest features and security enhancements without the need for manual installations.
  • Data Backup and Recovery: OneDrive and SharePoint provide robust data backup solutions, ensuring that your files are safe and can be easily recovered in case of accidental deletion or hardware failure.
  • Integration with Third-Party Apps: Microsoft 365 Business seamlessly integrates with a wide range of third-party applications, enhancing workflow efficiency and reducing the need for switching between different platforms.
  • Remote Work Enablement: Cloud-based services and mobile apps empower employees to work from anywhere, fostering a flexible work environment and improving work-life balance.
  • Compliance Management: Tools like Compliance Manager help businesses adhere to industry regulations and standards, reducing the risk of non-compliance penalties.
  • Customizable Solutions: Tailor the suite to meet specific business needs with customizable templates, workflows, and automation tools, enhancing operational efficiency.
  • Enhanced Communication: Integrated email and calendar services through Outlook streamline communication and scheduling, ensuring that teams stay organized and connected.
  • Business Intelligence: Power BI provides advanced analytics and reporting capabilities, enabling data-driven decision-making and strategic planning.
  • Employee Training and Support: Access to extensive online resources, tutorials, and support ensures that employees can quickly learn and effectively use the tools available.
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  • Notebook Organization: OneNote allows users to create multiple notebooks, each containing sections and pages, making it easy to organize notes by topic or project.
  • Handwriting Recognition: The software can convert handwritten notes into typed text, which is particularly useful for users who prefer writing by hand.
  • Multimedia Integration: Users can embed images, audio recordings, and videos directly into their notes, enhancing the richness of the content.
  • Tagging System: OneNote offers a variety of tags such as "To-Do," "Important," and "Question," which help in categorizing and prioritizing information.
  • Collaboration Tools: Multiple users can edit the same notebook simultaneously, making it ideal for team projects and collaborative work.
  • Cross-Platform Availability: OneNote is available on Windows, macOS, iOS, Android, and through a web browser, ensuring accessibility from virtually any device.
  • Search Functionality: The robust search feature allows users to quickly find specific text, tags, or even words within images and handwritten notes.
  • Integration with Microsoft Office: OneNote seamlessly integrates with other Microsoft Office applications like Word, Excel, and Outlook, facilitating a cohesive workflow.
  • Templates: The software provides a variety of templates for different types of notes, such as meeting minutes, project plans, and to-do lists, to streamline note-taking.
  • Ink-to-Text Conversion: Users can draw or write with a stylus, and OneNote will convert these ink strokes into digital text or shapes.
  • Audio and Video Recording: OneNote allows users to record audio and video directly within a note, which is useful for capturing lectures or meetings.
  • Page Versions: The software keeps a history of page versions, allowing users to revert to previous versions if needed.
  • Customizable Tags: In addition to built-in tags, users can create custom tags to suit their specific needs.
  • Offline Access: Notes can be accessed and edited offline, with changes syncing automatically once an internet connection is re-established.
  • Math Equation Support: OneNote can solve math equations and even graph them, making it a valuable tool for students and professionals in technical fields.
  • Task Integration: Users can create tasks in OneNote that sync with Microsoft Outlook, ensuring that important to-dos are not overlooked.
  • PDF Annotation: OneNote allows users to import PDFs and annotate them directly within the application.
  • Clipper Tool: The OneNote Web Clipper extension enables users to save web pages, articles, and images directly to their notebooks.
  • Sticky Notes Integration: OneNote integrates with Sticky Notes, allowing users to jot down quick notes that sync across devices.
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  • Cloud Storage: Securely store and access files with 1 TB of OneDrive storage per user.
  • Collaboration Tools: Utilize Microsoft Teams for real-time collaboration, video conferencing, and chat.
  • Email Hosting: Professional email hosting with a 50 GB mailbox per user through Outlook.
  • Office Applications: Access to the latest versions of Word, Excel, PowerPoint, and other Office apps.
  • Security Features: Advanced threat protection, data loss prevention, and multi-factor authentication.
  • Device Management: Manage and secure devices with Microsoft Intune.
  • Business Intelligence: Leverage Power BI for data visualization and business analytics.
  • Shared Calendars: Coordinate schedules and meetings with shared calendars in Outlook.
  • File Sharing: Share files internally and externally with OneDrive and SharePoint.
  • Automated Workflows: Create automated workflows with Power Automate to streamline business processes.
  • Customer Relationship Management: Use Dynamics 365 for managing customer relationships and sales.
  • Mobile Access: Access all tools and files from mobile devices with dedicated apps for iOS and Android.
  • Regular Updates: Receive regular updates and new features without additional costs.
  • 24/7 Support: Access to 24/7 phone and web support for troubleshooting and assistance.
  • Compliance Solutions: Tools to help meet industry-specific compliance requirements, such as GDPR.
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Product Ranking

#35

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#63

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User Sentiment Summary

Excellent User Sentiment 2709 reviews
Excellent User Sentiment 21164 reviews
91%
of users recommend this product

OneNote has a 'excellent' User Satisfaction Rating of 91% when considering 2709 user reviews from 2 recognized software review sites.

92%
of users recommend this product

Microsoft 365 Business has a 'excellent' User Satisfaction Rating of 92% when considering 21164 user reviews from 3 recognized software review sites.

n/a
4.6 (5146)
4.6 (1793)
4.6 (13723)
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4.6 (2295)
4.4 (916)
n/a

Awards

OneNote stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Microsoft 365 Business stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Flexible Organization: OneNote's structure mirrors a physical notebook, with notebooks containing sections and pages, allowing for granular organization of projects and ideas.
Seamless Syncing: OneNote effortlessly syncs across various devices, ensuring accessibility to your notes whether you are at your desk or on the go.
Real-Time Collaboration: Multiple users can work on the same OneNote document concurrently, fostering teamwork and streamlining workflows.
Multimedia Integration: Beyond text, OneNote allows the integration of images, audio recordings, and even handwritten notes, catering to diverse learning and working styles.
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Effortless Collaboration: Microsoft Teams enables seamless communication and project management with features like chat, video conferencing, and file sharing, fostering a collaborative work environment.
Real-Time Co-Authoring: Multiple users can simultaneously edit Word, Excel, and PowerPoint files, streamlining workflows and enhancing team productivity.
Robust Security Measures: Microsoft 365 offers enterprise-grade security features and compliance tools, ensuring data protection and regulatory compliance for businesses.
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Installation and Syncing Hiccups: Some users have encountered occasional issues with OneNote's installation process and syncing functionality, leading to potential disruptions in workflow.
Polarizing UI Changes: Recent updates to the OneNote user interface have been met with mixed reviews, with some users finding the changes less intuitive than the previous design.
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Cost and Complexity: Navigating the array of Microsoft 365 plans to find the right fit for a business can be a headache, especially for smaller businesses with simpler needs.
Steep Learning Curve: While many are familiar with basic Office apps, mastering the full suite, including features like SharePoint and Teams, can require significant time and training.
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Is Microsoft OneNote really worth taking note of, or is it just another note-taking app lost in the shuffle? User reviews from the past year reveal a mixed bag, but one thing is clear: OneNote's generous free plan and robust features make it a strong contender in the note-taking arena. Users consistently praise its versatility in handling various media types, like seamlessly integrating graphs, pictures, and even audio recordings into notes. This flexibility sets it apart from more restrictive competitors like Evernote, which often lock such features behind paywalls. However, OneNote's interface is a common point of contention. Some users find it less intuitive than rivals like Evernote, particularly when navigating through extensive notes. This clunkiness can be a hurdle for those seeking a streamlined, minimalist experience. Another drawback is the limited local storage option available only on Windows, a potential dealbreaker for users prioritizing offline access on other operating systems. Despite these drawbacks, OneNote shines with its comprehensive organizational tools. Users appreciate the ability to structure notes into a hierarchy of pages, sections, and subsections, making it a breeze to manage even the most unwieldy amounts of information. This granular control, coupled with seamless cross-device syncing and tight integration with the Microsoft ecosystem, makes OneNote a compelling choice for students, professionals, and anyone seeking a powerful, free-to-use note-taking solution.

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Is Microsoft 365 Business the key to unlocking peak productivity for your business? User reviews from the past year suggest it might just be the 'Office' you've been looking for. Microsoft 365 Business shines in its collaborative capabilities and seamless integration across various applications. Users rave about the real-time collaboration features in Microsoft Teams and SharePoint, which streamline communication and enhance teamwork. The cloud-based nature of the platform allows access from virtually anywhere, making it a perfect fit for today's dynamic work environments. Moreover, the inclusion of familiar and powerful applications like Word, Excel, and PowerPoint ensures a smooth transition for businesses already accustomed to the Microsoft ecosystem. However, some users find the pricing structure a tad convoluted, especially compared to the simplicity of one-time purchase models. While the subscription model offers flexibility, it can be a bit overwhelming for businesses to navigate the various tiers and options. Despite this, the overall sentiment towards Microsoft 365 Business is overwhelmingly positive. Its robust feature set, coupled with its focus on collaboration and accessibility, makes it a compelling choice for businesses of all sizes. Whether you're a small startup or a large enterprise, Microsoft 365 Business provides the tools and features necessary to streamline workflows, boost productivity, and foster a collaborative work environment.

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