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SharePoint vs Microsoft Lists

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Our analysts compared SharePoint vs Microsoft Lists based on data from our 400+ point analysis of Collaboration Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features User Ratings Analyst Summary Screenshots
SharePoint Software Tool
Microsoft Lists Software Tool
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Product Basics

SharePoint by Microsoft offers collaboration and content management system (CMS) capabilities like reporting and analytics, digital and document asset management, contract management and website content management. Businesses can prepare, review and manage various types of content in a central location. It lets users manage multiple files and documents throughout their publishing cycle.

Organizations can leverage its scorecards and dashboards to prepare content reports to pinpoint publishing and content requirements. It provides robust capabilities to manage published and unpublished content on websites. It offers content support for internal intranet sites and external sites and can be deployed both on-premises and hosted on the cloud.
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Microsoft Lists is a versatile software designed to streamline task management and enhance productivity. It allows users to create, share, and track lists of information, making it ideal for organizing work and managing projects. This tool is particularly well-suited for professionals in industries such as project management, IT, marketing, and human resources, where tracking tasks and data is crucial.

One of the standout benefits of Microsoft Lists is its seamless integration with other Microsoft 365 applications, providing a cohesive workflow experience. Users appreciate its customizable templates, which cater to various needs, from simple task lists to complex project tracking. The software also offers features like conditional formatting, data visualization, and automated workflows, which enhance efficiency and collaboration.

Compared to similar products, Microsoft Lists is praised for its user-friendly interface and robust functionality. Pricing details are not readily available, so it's recommended to contact SelectHub for a personalized quote based on specific requirements.

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Product Assistance

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Product Insights

  • Home Page: Locate sites easily within the organization, including news, followed and suggested sites. Create sites from the homepage with administrator permission. Store, create and retrieve data while managing content search, tags, information and documents. 
  • Lists: Support business processes by letting individual employees and teams share, access and collaborate for structured data and gather information from other systems. Simplify curation, creation and interaction with information. 
  • Site Pages: Share stories, display news items and broadcast messages on communication sites. Draw attention to important information by displaying up to five items with texts, images and links. 
  • Create New Pages: Construct fresh pages by customizing web parts according to requirements. Embed videos, attach documents, images, videos, site activities, Yammer feeds and more. Attach PowerPoint, Excel and Word documents while creating content. 
  • Powerful Search Engine: View results before typing and updated results while typing. Get an overview of search results grouped based on their type in the search results page. 
  • Interoperability: Integrate seamlessly with a range of Microsoft apps, including Office and 365, to enhance project delivery. 
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###= benefits:
  • Enhanced Collaboration: Microsoft Lists allows team members to work together seamlessly by sharing lists and tracking progress in real-time, ensuring everyone stays on the same page.
  • Customizable Templates: Users can choose from a variety of pre-built templates tailored for specific tasks like event planning or issue tracking, saving time and effort in setup.
  • Integration with Microsoft 365: Seamlessly integrates with other Microsoft 365 apps like Teams, Outlook, and SharePoint, enhancing productivity by centralizing workflows.
  • Automated Workflows: Utilize Power Automate to create custom workflows that automate repetitive tasks, reducing manual effort and minimizing errors.
  • Data Visualization: Offers various views such as grid, gallery, and calendar, allowing users to visualize data in the format that best suits their needs.
  • Conditional Formatting: Apply rules to highlight important information, making it easier to identify priorities and critical issues at a glance.
  • Mobile Accessibility: Access and manage lists on-the-go with the Microsoft Lists mobile app, ensuring productivity is maintained even outside the office.
  • Security and Compliance: Built on the secure Microsoft 365 platform, ensuring data protection and compliance with industry standards and regulations.
  • Rich Data Entry: Supports rich text, images, and attachments, allowing for comprehensive data capture and more detailed information sharing.
  • Permissions Management: Granular control over who can view, edit, or share lists, ensuring sensitive information is only accessible to authorized personnel.
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  • Seamless Collaboration: Accelerate teamwork with dynamic team sites for every project, division and department. Easily share resources, files, news and data across teams. Streamline team tasks by customizing the site. Collaborate securely and effortlessly with people inside and outside the organization using any internet-connected device. 
  • Information Sharing: Improve transparency and cohesion by informing employees throughout the intranet. Share common applications and resources on home portals and enhance efficiency. Share organizational stories with communication sites and use apps to share targeted news items. 
  • Harness Knowledge: Discover insights, information and expertise with a powerful search engine to make informed decisions. Maximize knowledge velocity with valuable conversations and connections. 
  • Business Process Transformation: Transform business processes like approvals, notifications and complex workflows to enhance productivity. Use workflows, forms and custom apps to enhance the digital experience. 
  • Insights:  Display data on a site by leveraging SQL and Excel servers and integrate with Microsoft Access. Leverage dashboards and KPIs to convert raw data into actionable insights to make smart business decisions. 
  • Customizations: Configure master pages and customize apps to enhance the look of the company’s web page. Customize pre-built templates or create fresh templates to create in-depth branding while maintaining consistency. 
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  • Customizable Templates: Choose from a variety of pre-designed templates to quickly set up lists for common scenarios like event planning, issue tracking, and asset management.
  • Integration with Microsoft 365: Seamlessly integrates with other Microsoft 365 apps such as Teams, SharePoint, and Outlook, allowing for a unified workflow experience.
  • Conditional Formatting: Apply rules to format list items based on specific criteria, making it easier to highlight important information or trends.
  • Rich Data Types: Support for various data types including text, numbers, dates, choices, and even custom columns, enabling detailed and structured data capture.
  • Views and Filters: Create multiple views and apply filters to display data in ways that best suit your needs, such as grid, calendar, or gallery views.
  • Automated Workflows: Utilize Power Automate to set up automated workflows that trigger actions based on list item changes, reducing manual effort and increasing efficiency.
  • Collaboration Features: Share lists with colleagues and assign permissions to control who can view or edit the data, fostering collaborative work environments.
  • Mobile Accessibility: Access and manage your lists on the go with the Microsoft Lists mobile app, ensuring productivity even when away from your desk.
  • Customizable Forms: Use Microsoft Forms to create custom input forms for your lists, enhancing data entry and user experience.
  • Version History: Track changes and maintain a history of list items, allowing you to revert to previous versions if needed.
  • Integration with Power BI: Connect your lists to Power BI for advanced data visualization and analytics, turning raw data into actionable insights.
  • Alerts and Notifications: Set up alerts to receive notifications when list items are added, modified, or deleted, keeping you informed of important changes.
  • Export and Import Options: Easily export list data to Excel for further analysis or import data from other sources to populate your lists.
  • Security and Compliance: Benefit from Microsoft’s robust security and compliance features, ensuring your data is protected and meets regulatory requirements.
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Product Ranking

#30

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Collaboration Software

#57

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Collaboration Software

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User Sentiment Summary

Great User Sentiment 13522 reviews
Great User Sentiment 18 reviews
82%
of users recommend this product

SharePoint has a 'great' User Satisfaction Rating of 82% when considering 13522 user reviews from 4 recognized software review sites.

80%
of users recommend this product

Microsoft Lists has a 'great' User Satisfaction Rating of 80% when considering 18 user reviews from 2 recognized software review sites.

5.0 (20)
n/a
4.0 (7838)
n/a
4.3 (3697)
n/a
n/a
3.8 (8)
4.0 (1967)
4.2 (10)

Synopsis of User Ratings and Reviews

Centralized Platform: SharePoint provides a unified hub for teams to store, organize, and access files, fostering seamless collaboration and eliminating data silos.
Version Control: The platform's robust version history feature allows users to track changes, revert to previous versions, and maintain document integrity, which is crucial for collaborative work.
Integration with Microsoft Suite: SharePoint's tight integration with familiar tools like Word, Excel, and PowerPoint streamlines workflows, allowing users to co-author documents and collaborate in real-time.
Workflow Automation: Through Power Automate integration, businesses can automate repetitive tasks, such as approvals and notifications, saving time and reducing manual effort.
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Limited Features: Users have noted that Microsoft Lists lacks some advanced features found in dedicated database applications, limiting its functionality for complex projects.
Cluttered Interface: Recent updates to the interface have been criticized for being cluttered, potentially hindering user experience and workflow.
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Co-Authoring Large Files: Syncing issues can arise when multiple users simultaneously edit large Excel files, leading to potential data loss or version control problems.
Outdated User Interface: Some users find the interface outdated compared to more modern collaboration platforms, which can lead to a steeper learning curve, especially for new users.
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Is Microsoft Lists really on the list of the must-have productivity tools? Recent user reviews paint a mixed picture. While praised for its user-friendly interface and seamless integration with the Microsoft suite, particularly for those already immersed in the ecosystem, Lists has faced criticism for its limitations. Users have pointed out a lack of advanced features compared to competitors like Airtable and Asana, making it a less attractive option for complex projects. For instance, the absence of Gantt charts, a staple in project management, limits its functionality for visualizing timelines and dependencies. Furthermore, recent UI changes have been met with resistance, with some users finding the interface cluttered and less intuitive. Performance issues, including bugs and syncing problems, have also been reported, causing frustration and hindering productivity. While the free plan offers a decent starting point, the paid plans, starting at $6.00 per user per month, might seem pricey considering the limited functionality. In conclusion, Microsoft Lists is a suitable choice for individuals or small teams seeking a basic, integrated tool for simple list management within the Microsoft 365 environment. However, for larger teams or those requiring more robust features, exploring alternatives like Airtable or Asana, which offer greater depth and flexibility, would be more worthwhile.
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Can you pinpoint a time when SharePoint didn't live up to expectations? SharePoint receives generally positive feedback from users, who praise its robust document management, version control, and seamless integration with other Microsoft products. These features are highly valued because they streamline workflows and boost productivity for teams. Users particularly appreciate the centralized platform for document storage, collaborative features like team sites and discussion boards, and automation capabilities through Power Automate. The robust search functionality and customization options, including web parts and site templates, further enhance its appeal. However, some users have reported synchronization issues when co-authoring large Excel files, which can be a major drawback for teams heavily reliant on Excel collaboration. Additionally, some users find the user interface outdated, although still relatively user-friendly. Overall, SharePoint is best suited for teams and organizations seeking a comprehensive platform for document management, collaboration, and automation. Its tight integration with the Microsoft ecosystem makes it a natural choice for organizations already invested in Microsoft products. However, teams heavily reliant on real-time collaboration in Excel might need to consider workarounds or alternative solutions to mitigate the synchronization issues.

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