Smartsheet vs LetsBuild

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Our analysts compared Smartsheet vs LetsBuild based on data from our 400+ point analysis of Construction Scheduling Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

Smartsheet is an enterprise-level SaaS management application that helps teams streamline processes through collaboration, project planning and task management. Users can set up tasks using a grid view, similar to a spreadsheet with automations, formulas, comments and mentions. 

It provides templates for projects and automations that can be modified and saved as a template to save time. Project views include a Kanban board, Gantt chart, timeline, calendar view, card view and a custom dashboard.

Its file and sheet sharing capabilities, comment feature and conversations remove team and data silos and give stakeholders insight into project details. A user-friendly interface helps managers and team members boost adoption rates, maintain consistency and increase efficiency. 

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LetsBuild is a construction management software system that is deployed on the web and has mobile applications for both Android and iOS. Users can view and get site updates in real time by digitizing processes centrally. It reduces administrative burdens with its reporting feature and prevents delays and mistakes by letting users track and solve mistakes.

It helps communicate with all the stakeholders across multiple projects and protect from claims by ensuring that users comply with regulations and standards.
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Product Assistance

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24/7 Live Support
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Product Insights

  • Use Familiar Spreadsheet Formatting: Move from regular spreadsheets to spreadsheets with versatile views and much less formula knowledge required for formatting. Make adoption and training smoother because you’re not starting from scratch with processes. We especially liked the ability to enter data using a familiar cell view and then convert it to, say, a Kanban board.
  • Create No-Code Automations: Use templates or build from scratch with a trigger, condition and action automation format. Save time on admin tasks with automations for alerts, approvals, document creation and sheet changes. Choose from four starting cell-related triggers and build from there. We thought the automation building was intuitive and straightforward. Check out our test in the “See It In Action” section below.
  • Access Multiple Views: Add dynamic views to your projects and filter and customize views to meet task requirements. For example, we added a card view organized by status and a Kanban Board sorted by task assignee. Create a customizable dashboard to pull data like task progress, workload and duration using widgets.
  • Share Proofs and Additional Information: Collaborate on team documents, provide context and add proofs and files to individual tasks or the entire sheet. We set a piece of content as a task and added extra files like logos and docs along with comments for specific client requests.
  • Train As You Go: Kick your project off with a checklist outlining best practices and research material. Use pop-ups and explainer icons with video links as you work to get a better understanding of features and capabilities. We popped over to the help center to learn how to set up baselines for our Gantt chart (you need to edit the start date and end date columns).
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  • Live View: Track progress, check task quality, link project plans and connect tasks with site teams to maintain accountability.  
  • Track Everything: Respond and keep track of claims and identify issues before they arise. View audit trails to see tasks done.  
  • Better Decision-Making: Helps make better decisions to use resources to avoid downtime. Avoid late, damaged and lost materials and delays.  
  • Adapt Planning: Reduce waiting times and costs with real-time planning and ensuring a smooth flow of data.  
  • Prevent Downtime: Reply to questions and RFIs. Get materials delivered when required so that subcontractors arrive at the right time. Help teams stay informed of new developments in real time.  
  • Automate Compliance: Match scheduled tasks to checklists, ensuring stage progress. Assign clear deadlines to solve quality issues in a timely manner.  
  • Up-to-Date Dashboards: Lets users view data across projects, plan payment schedules and track milestones. Make subcontractor task lists with a button and assign tasks and projects to teams.  
  • Centralized Data Hub: Lower administrative workloads by syncing with all involved stakeholders. A centralized hub records all project communication and project progress from LetsBuild’s site.  
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  • Dashboards and Reports: Customize your dashboard by adding widgets like reports, project-specific charts, shortcuts, images and text. Consolidate data from multiple sheets into a summary view using system reports. Track sheet changes using bi-directional functionality. Send reports via collaborative tools and change statuses to recur.
  • Multiple Views: View your tasks using the grid view, akin to a spreadsheet, a Gantt view as an add-on to your grid view, a Kanban board where you can drag and drop tasks and group them by assignee or status, a timeline view, a card view with customizable lanes and a calendar view that displays your tasks across its duration or by start dates only.
  • Task Management: Add your tasks and subtasks into each cell and use the indent and outdent buttons to divide tasks into groups that can be minimized to provide a project overview. Create or modify custom fields with your own text, dropdown lists and symbols to show status, assignees, priority, dates and latest comment. Attach files and proofs, write comments and mention users and set reminders for tasks.
  • Automations and Workflows: Save time with custom processes and workflows you can build by modifying templates for reminders and alerts, document generation, row changes, sheet changes and updates, and approval requests. Build your own workflow automations from scratch by choosing your trigger, setting conditions and adding actions. Manage automations by deactivating, deleting, duplicating or unsubscribing.
  • Templates: Use pre-built templates ranging from event management to HR workflows and marketing to streamline project creation. View complexity, task management and process before you apply a template. Build and save your own templates by customizing pre-built templates or creating them from scratch.
  • Integrations: Drive productivity with integrations like Office 365, Dropbox, DocuSign and Google Workspace and use iCal or Google Calendar to track project statuses.
  • Team Collaboration: Communicate with team members by commenting and mentioning users in individual tasks, adding files for additional information and chatting via the conversations tool where everyone with access to the sheet can see your comments. Integrate with Slack or Microsoft Teams to receive updates about your sheet and send messages to channels.
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  • Progress and Planning: Import project plans to LetsBuild and update schedules from their site. Provides schedule control to prevent data overload and boosts collaboration with its central repository.  
  • Integration: Integrates with popular planning tools, letting users export and import plans with a single button from Primavera and MS ProjectAsta Powerproject to LetsBuild.  
  • Scheduling: Gives users control of project schedules and lets them select information they want to reflect on the plan and distribute to others.  
  • Gantt Charts: Converts Gantt charts into task-lists so they can be assigned to team members on project sites. Lets workers work on tasks while management can focus on plans.  
  • Collaboration: Collaborate around activities and project tasks with its project management tool. Avoid paper folders, scattered emails, phone calls and whiteboard notes. 
  • Mobile Communication: Helps site workers update project updates and schedules from their smartphones in real time. Eliminate phone calls and miscommunications with scheduled updates.  
  • Orders Planning: Produce a short-term subset of the project’s master plan with its planning feature. Reflects changes or completion status in the scheduling window to facilitate better decisions. 
  • Compliance: Automate tasks for compliance and follow-ups. Sync main project plans and identify problems, who caused them and their status.  
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Product Ranking

#1

among all
Construction Scheduling Software

#35

among all
Construction Scheduling Software

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Analyst Rating Summary

90
84
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100
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95
84
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Project Management
Construction Documents and Templates Management
Construction Schedule Management
Communication Management
Reports and Dashboards
Communication Management
Construction Documents and Templates Management
Field Management
Project Management

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

Smartsheet
LetsBuild
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Communication Management Construction Documents And Templates Management Construction Schedule Management Field Management Mobile Capabilities Project Management Reports And Dashboards 90 98 95 67 80 100 86 100 100 84 97 57 92 80 0 25 50 75 100
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

63%
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User Sentiment Summary

Great User Sentiment 22301 reviews
we're gathering data
88%
of users recommend this product

Smartsheet has a 'great' User Satisfaction Rating of 88% when considering 22301 user reviews from 5 recognized software review sites.

we're gathering data
5.0 (20)
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4.4 (17366)
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4.5 (3333)
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4.7 (728)
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4.3 (854)
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Awards

SelectHub research analysts have evaluated Smartsheet and concluded it earns best-in-class honors for Project Management.

Project Management Award

SelectHub research analysts have evaluated LetsBuild and concluded it earns best-in-class honors for Communication Management and Construction Documents and Templates Management.

Communication Management Award
Construction Documents and Templates Management Award

Synopsis of User Ratings and Reviews

Automation: Reviewers appreciated the no-code automation and said that it helps to eliminate productivity killers and saves time.
Collaboration: Users liked the sharing option with level-based permissions that allow collaboration with non-users and help coworkers and external stakeholders stay up-to-date on projects and processes.
Ease of Use: A user-friendly interface and templates make it easy to set up, customize and access multiple views, according to reviewers.
What Users Like
Customization: “We can customize it to fit various projects, whether we’re tracking client cases, managing document revisions, or planning team tasks. For instance, I created a project tracker for a major client contract negotiation. The ability to set deadlines, assign tasks, and update statuses in real time has streamlined our communication and kept everyone on the same page.” - Russ Johnson, Founder of Linx Legal
Collaboration: “We had this one job in a high-rise condo that put Smartsheet to the test. The sliding door system was an older model with custom-sized panels that aren’t easy to source, and it needed specific adjustments due to the unique structure of the frame. Typically, coordinating the right parts, tools, and technician experience for something like this would require several phone calls and a lot of back-and-forth. With Smartsheet, we were able to set up the job details to track not only the special parts needed but also assign a technician who was experienced with that model. When the parts came in, the technician was notified directly through Smartsheet, so he knew the moment everything was ready. It saved us from potential delays and kept the customer fully updated on when the work could be done.” - Gal Cohen, Business Development Leader and Field Area Manager JDM Sliding Doors
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Improved Communication and Collaboration: LetsBuild facilitates seamless communication and collaboration among project stakeholders, including contractors, subcontractors, architects, and engineers. The platform enables real-time information sharing, reducing misunderstandings and delays.
Enhanced Project Visibility and Control: LetsBuild provides a comprehensive overview of project progress, allowing project managers to monitor tasks, identify potential issues, and make informed decisions. The platform's reporting and analytics features enable data-driven insights for improved project control.
Streamlined Workflow Management: LetsBuild streamlines construction workflows by automating tasks, such as progress tracking, quality control, and safety management. This automation reduces administrative burdens and improves efficiency.
Increased Efficiency and Productivity: By optimizing communication, collaboration, and workflows, LetsBuild helps construction teams work more efficiently and productively. The platform reduces rework, minimizes delays, and improves overall project outcomes.
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System Integration: Limited integrations and complex configurations were an issue for reviewers.
Premium Add-Ons: Reviewers noted that advanced features come with a price tag that can be prohibitive for some businesses.
Slow Loading Time: Users reported it takes time to display screens export formats occasionally.
What Users Dislike
Integration: “Despite its many benefits, integrating Smartsheet with other systems posed some challenges. Initially, we experienced issues with data syncing between Smartsheet and our CRM software, leading to discrepancies in our financial reporting. Recognizing this, I allocated specific time for thorough testing before our full implementation, allowing us to identify and resolve any integration issues early on.” - Austin Rulfs, Founder of Zanda Wealth Mortgage Brokers
Learning Curve: “While Smartsheet is powerful, it can feel a bit overwhelming at first. I found that investing time in training sessions helped bridge that gap, making it easier for everyone to adapt and use the tool effectively.” - Russ Johnson, Founder of Linx Legal
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Limited Customization: LetsBuild's strength in providing standardized workflows can also be a drawback for companies with unique or complex processes that require greater flexibility and customization options.
Mobile App Limitations: While LetsBuild offers a mobile app, some users have reported that its functionality is limited compared to the web version, potentially hindering field teams who rely heavily on mobile devices.
Learning Curve: Adopting LetsBuild may require an initial investment in training and onboarding to ensure teams can effectively utilize its features and navigate the platform, which could pose challenges for companies with limited resources or tight project timelines.
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Smartsheet is a cloud-based work management platform that helps users streamline and organize processes with a spreadsheet-esque interface, flexible templates, multiple views and team collaboration. Apart from the grid view, you can visualize projects using a Gantt chart, Kanban board, calendar view, card view or timeline view. No-code automations are another note-worthy feature, where you can build from templates or scratch.It streamlines project creation with templates suited to different industries and end goals, so you have a jumping-off point instead of going in blind. Team collaboration is another area where Smartsheet shines, with comments, conversations and file and sheet sharing (even with people outside your organization). It also offers a customizable dashboard view, although I did find some of the chart widgets a little tricky to work, without training.Highlights for me were definitely the familiarity of spreadsheet formatting (but with more views and automations), robust collaboration capabilities and guided explainers throughout the setup. However, user reviews noted limited filters and integrations, lags and expensive add-ons as downsides.Overall, Smartsheet is a great option for teams familiar with spreadsheets but are on the lookout for more visualization and collaboration, along with the budget to spend on advanced features.

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LetsBuild has garnered positive feedback for its ability to streamline communication and collaboration among construction project stakeholders. Users appreciate the platform's user-friendly interface and intuitive features, which simplify task management, progress tracking, and document sharing. The ability to access project information in real-time from any device has been highlighted as a significant advantage, enabling teams to stay connected and informed regardless of location. LetsBuild's strength lies in its comprehensive approach to construction management, integrating various aspects of the project lifecycle into a single platform. This eliminates the need for multiple software solutions and reduces the risk of data silos, promoting efficiency and transparency. While LetsBuild offers a robust set of features, some users have noted that the platform's customization options could be more extensive. Additionally, the initial setup and configuration process may require some technical expertise, which could pose a challenge for smaller teams with limited IT resources. Compared to competitors like Procore and PlanGrid, LetsBuild is often perceived as a more cost-effective solution, particularly for small to medium-sized construction projects. Its focus on collaboration and communication tools makes it well-suited for teams that prioritize real-time information sharing and streamlined workflows. Overall, LetsBuild is a valuable tool for construction professionals seeking to improve project efficiency, communication, and collaboration. Its user-friendly interface, comprehensive features, and competitive pricing make it an attractive option for teams of all sizes.

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