ShareFile vs WorkDocs

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Our analysts compared ShareFile vs WorkDocs based on data from our 400+ point analysis of Content Collaboration Software, user reviews and our own crowdsourced data from our free software selection platform.

WorkDocs Software Tool

Product Basics

ShareFile is a robust software solution designed to streamline file sharing and storage tasks. It offers secure, cloud-based storage, enabling users to easily upload, store, and share files with colleagues and clients. The platform is particularly well-suited for industries that handle sensitive information, such as legal, healthcare, and finance, due to its stringent security measures and compliance with various regulations.

One of the standout benefits of ShareFile is its ability to integrate seamlessly with existing workflows, enhancing productivity without disrupting established processes. Users appreciate features like customizable client portals, secure file transfer, and electronic signatures, which simplify document management and collaboration. Additionally, ShareFile's user-friendly interface and mobile accessibility make it a versatile tool for both office and remote work environments.

Compared to similar products, ShareFile is often praised for its reliability and comprehensive security features. Pricing details can vary based on specific needs and usage, so it's advisable to contact SelectHub for a tailored quote. This ensures that users receive a pricing plan that aligns with their unique requirements.

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WorkDocs is a robust cloud storage and collaboration tool designed to streamline document management and team collaboration. It offers secure file storage, sharing, and real-time editing capabilities, making it ideal for businesses that require efficient document workflows. Industries such as finance, healthcare, and education benefit significantly from its secure and compliant environment.

One of the standout features of WorkDocs is its seamless integration with other cloud services, enhancing productivity by allowing users to collaborate on documents from anywhere. The platform supports version control, access permissions, and detailed activity tracking, ensuring that teams can work together effectively while maintaining data integrity and security.

Compared to similar products, users appreciate WorkDocs for its intuitive interface and reliable performance. Pricing details are typically customized based on usage and specific needs, so it's advisable to contact SelectHub for a tailored quote. This ensures that businesses get the most value for their investment.

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Product Insights

  • Enhanced Security: ShareFile employs robust encryption protocols, ensuring that sensitive business data remains protected during transfers and storage.
  • Improved Collaboration: Teams can easily share files and folders, facilitating seamless collaboration on projects regardless of geographical location.
  • Streamlined Workflow: Automated workflows and approval processes reduce administrative overhead, allowing employees to focus on core tasks.
  • Remote Access: Users can access files from any device with an internet connection, providing flexibility for remote work and on-the-go productivity.
  • Regulatory Compliance: ShareFile helps businesses comply with industry regulations such as HIPAA and GDPR by providing secure file sharing and storage solutions.
  • Customizable Permissions: Administrators can set granular permissions, ensuring that only authorized personnel have access to specific files and folders.
  • Audit Trails: Detailed audit logs track file access and modifications, providing transparency and accountability for all file-related activities.
  • Large File Transfers: ShareFile supports the transfer of large files that are often too big for email, eliminating the need for physical media or third-party services.
  • Integration Capabilities: The platform integrates with popular business tools like Microsoft Office and Outlook, enhancing productivity by streamlining file management within existing workflows.
  • Cost Efficiency: By reducing the need for physical storage and minimizing the risk of data breaches, ShareFile can lead to significant cost savings for businesses.
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  • Enhanced Collaboration: WorkDocs allows team members to collaborate in real-time, making it easier to share ideas and feedback instantly.
  • Secure File Sharing: With robust encryption and access controls, WorkDocs ensures that sensitive documents are shared securely within and outside the organization.
  • Version Control: Automatically tracks document revisions, allowing users to access previous versions and understand the evolution of a document.
  • Accessibility: Accessible from any device with an internet connection, enabling remote work and flexibility for team members.
  • Cost Efficiency: Reduces the need for physical storage and paper, leading to significant cost savings over time.
  • Integration with Other Tools: Seamlessly integrates with other productivity tools like Microsoft Office and Slack, streamlining workflows.
  • Improved Productivity: Centralizes document management, reducing time spent searching for files and increasing overall productivity.
  • Compliance Support: Helps organizations meet regulatory requirements by providing audit trails and secure data storage.
  • Scalability: Easily scales with your business, accommodating growing storage needs without compromising performance.
  • Customizable Permissions: Allows administrators to set granular permissions, ensuring that only authorized users can access specific documents.
  • Automated Workflows: Supports automated workflows, reducing manual tasks and speeding up document approval processes.
  • Environmental Impact: Promotes a paperless office, contributing to environmental sustainability by reducing paper waste.
  • Enhanced Search Functionality: Advanced search capabilities make it easy to find documents quickly using keywords and metadata.
  • Collaboration Analytics: Provides insights into document usage and collaboration patterns, helping to optimize team performance.
  • Data Backup and Recovery: Ensures that documents are backed up regularly and can be recovered in case of accidental deletion or data loss.
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  • Secure File Sharing: ShareFile ensures that files are shared securely with encryption both in transit and at rest.
  • Customizable User Permissions: Administrators can set specific access levels for different users, ensuring that sensitive information is only accessible to authorized personnel.
  • File Versioning: Keep track of changes with automatic version control, allowing users to revert to previous versions if needed.
  • Mobile Access: Access and manage files from any device with dedicated mobile apps for iOS and Android.
  • Integration with Third-Party Apps: Seamlessly integrate with popular business tools like Microsoft Office 365, Outlook, and Google Workspace.
  • Client Portal: Provide clients with a secure, branded portal for easy file exchange and collaboration.
  • e-Signature Capabilities: Streamline document signing processes with built-in e-signature functionality.
  • Data Loss Prevention (DLP): Protect sensitive information with advanced DLP features that prevent unauthorized sharing or leakage.
  • Granular Reporting: Generate detailed reports on file access, sharing activities, and user actions for compliance and auditing purposes.
  • Large File Transfer: Easily send large files up to 100 GB without the need for FTP or other cumbersome methods.
  • Custom Branding: Customize the ShareFile interface with your company’s logo and colors to maintain brand consistency.
  • Two-Factor Authentication (2FA): Enhance security with 2FA, requiring users to verify their identity through an additional method.
  • Offline Access: Download files for offline access, ensuring productivity even without an internet connection.
  • Automated Workflows: Create and manage automated workflows to streamline repetitive tasks and improve efficiency.
  • Advanced Search: Quickly locate files and folders with powerful search capabilities, including metadata and content search.
  • Compliance Support: Meet industry-specific compliance requirements such as HIPAA, GDPR, and FINRA with robust security and privacy features.
  • Real-Time Collaboration: Collaborate on documents in real-time with co-editing features, reducing the need for back-and-forth emails.
  • Audit Trails: Maintain comprehensive audit trails to track all file activities and ensure accountability.
  • Custom Workspaces: Create dedicated workspaces for different projects or teams, facilitating organized collaboration.
  • API Access: Utilize ShareFile’s API for custom integrations and to extend functionality to meet specific business needs.
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  • Document Collaboration: Multiple users can simultaneously edit and comment on documents, enhancing team productivity.
  • Version Control: Automatically saves and tracks document versions, allowing users to revert to previous versions if needed.
  • Access Permissions: Granular control over who can view, edit, or comment on documents, ensuring data security and compliance.
  • Real-Time Notifications: Alerts users to changes and comments on shared documents, keeping everyone in the loop.
  • Integration with AWS Services: Seamlessly integrates with other AWS services like IAM for identity management and S3 for storage.
  • Mobile Access: Fully functional mobile apps for iOS and Android, enabling document access and collaboration on the go.
  • Search Functionality: Advanced search capabilities to quickly locate documents, comments, and specific content within files.
  • Audit Logs: Detailed logs of document access and changes, aiding in compliance and security audits.
  • Offline Access: Allows users to download documents for offline viewing and editing, syncing changes once back online.
  • Customizable Workflows: Supports the creation of custom workflows to automate document review and approval processes.
  • Annotation Tools: Provides tools for highlighting, drawing, and adding notes directly on documents, facilitating detailed feedback.
  • File Sharing: Securely share documents with internal and external stakeholders via shareable links with customizable permissions.
  • Encryption: Data is encrypted both in transit and at rest, ensuring robust security for sensitive information.
  • Scalability: Designed to scale with your organization, accommodating growing storage needs and user base.
  • Compliance Certifications: Meets various compliance standards such as HIPAA, GDPR, and ISO, making it suitable for regulated industries.
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Product Ranking

#4

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Content Collaboration Software

#10

among all
Content Collaboration Software

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Analyst Rating Summary

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Platform Capabilities
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File Storage and Management
Collaboration
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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

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Awards

SelectHub research analysts have evaluated ShareFile and concluded it earns best-in-class honors for Platform Capabilities and Reporting.

Platform Capabilities Award
Reporting Award

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Synopsis of User Ratings and Reviews

Robust Security: ShareFile safeguards your sensitive business files using top-tier encryption for both file storage and transfers.
User-Friendly Interface: ShareFile's intuitive design makes it easy for all users to navigate and share files, regardless of their technical expertise.
Seamless Integrations: Boost your team's productivity with ShareFile's integrations into popular platforms like Microsoft Office 365, streamlining workflows and data access.
Reliable Performance: ShareFile is known for its dependable uptime and efficient file handling, even for large file uploads and downloads.
Granular Control and Customization: Maintain tight control over your data with ShareFile's customizable permission settings, allowing you to define access levels and workflows for individual users and teams.
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Secure Collaboration: Enables teams to securely share and work together on documents in real-time, fostering a more efficient workflow.
Granular Access Control: Provides administrators with the ability to manage permissions at a detailed level, specifying which users or groups can access specific files or folders and what actions they can perform.
Unlimited Version History: Offers peace of mind by automatically saving every iteration of a document, allowing users to track changes, revert to previous versions, and maintain a comprehensive audit trail.
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Limited Mobile App: Some features are only available on the desktop version, potentially causing inconvenience for users who are on-the-go.
Performance Hiccups: Slow performance and occasional crashes have been reported, especially when working with large files, impacting user productivity and experience.
Outdated Interface: A few users have mentioned that the user interface feels outdated and lacks some functionality compared to its competitors, which might make it less appealing to some users.
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Limited Lifespan: Amazon WorkDocs is scheduled to be discontinued in April 2025, requiring businesses to migrate their data and adapt to new platforms.
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Can you file this software under "must-have" or "pass"? ShareFile is a robust file sharing and storage solution designed for businesses that prioritize security and streamlined collaboration. Users consistently praise its robust security features, such as end-to-end encryption, two-factor authentication, and customizable security policies, making it a top choice for organizations handling sensitive data. The platform's ability to integrate with existing business systems, like Office 365, further enhances its appeal for workflow optimization. However, some users have reported that ShareFile can feel a bit sluggish, especially when dealing with large files or reports. A few users also mentioned that the platform's interface, while generally considered intuitive, could benefit from a design refresh to feel more modern. While these drawbacks exist, they are overshadowed by ShareFile's strengths in security and integration, making it a powerful tool for businesses. ShareFile's focus on security and compliance makes it particularly well-suited for industries with stringent regulatory requirements, such as healthcare or finance. Its custom branding options also make it a compelling choice for businesses that prioritize brand consistency in their client-facing interactions. Overall, ShareFile is a solid option for businesses seeking a secure and feature-rich file sharing and storage solution, particularly those in highly regulated industries or those who value a strong brand presence.

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Is Amazon WorkDocs the "write" tool for your business needs? User reviews from the last year paint a somewhat mixed picture of this cloud storage and collaboration platform. While WorkDocs earns praise for its robust security measures, including encryption at rest and in transit, and its user-friendly interface for seamless collaboration, some users express concerns about the mobile app experience. For instance, reviewers note that the mobile app can be sluggish and lacks some of the features available on the desktop version, impacting productivity for those who rely heavily on mobile access. This is a significant drawback, especially when compared to competitors like Google Workspace or Microsoft 365, which boast more polished and feature-rich mobile experiences. What truly sets WorkDocs apart, however, is its tight integration with other AWS services, a boon for businesses already invested in the AWS ecosystem. This integration allows for streamlined workflows and centralized data management, a significant advantage for organizations seeking to maximize their existing AWS infrastructure. However, this strength also highlights a potential weakness: businesses not already using AWS may find the integration less beneficial and potentially limiting. Overall, Amazon WorkDocs emerges as a solid choice for businesses prioritizing security and seamless integration with AWS services, particularly those with less emphasis on mobile functionality.

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Top Alternatives in Content Collaboration Software


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FileCloud

FilesAnywhere

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ownCloud

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Tresorit

WorkDocs

x360Sync

Zoho WorkDrive

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