Home > Document Management Software > M-Files > M-Files vs Docsvault

M-Files vs Docsvault

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Our analysts compared M-Files vs Docsvault based on data from our 400+ point analysis of Document Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features User Ratings Analyst Summary Screenshots
M-Files Software Tool
Docsvault Software Tool
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Product Basics

M-Files is a document management software that helps businesses organize, manage, and track their documents. It provides a centralized repository for all documents, making them easily accessible to authorized users. M-Files is most suited for businesses that need to improve their document management processes and increase collaboration among employees.

Some of the key benefits of using M-Files include improved document organization, increased productivity, enhanced security, and better compliance. Popular features of M-Files include its intuitive user interface, powerful search capabilities, and integration with other business applications. Compared to similar products, M-Files is known for its ease of use, flexibility, and scalability.

M-Files offers a range of pricing options to suit different business needs. The price range typically varies depending on the number of users, the level of support required, and the specific features needed. Payment is typically made on an annual or monthly basis.

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Docsvault is a comprehensive document management software designed to streamline the organization and retrieval of documents. It is particularly well-suited for industries such as legal, healthcare, and finance, where managing large volumes of sensitive documents is crucial. The software offers robust features like document version control, secure access permissions, and automated workflows, enhancing productivity and compliance. Users appreciate its intuitive interface and seamless integration capabilities, which facilitate efficient document handling. Compared to similar products, Docsvault is praised for its affordability and scalability, making it an attractive option for small to medium-sized businesses. Pricing details are not explicitly available, so potential users are encouraged to contact SelectHub for a tailored quote. Overall, Docsvault stands out for its user-friendly design and powerful document management features, providing a reliable solution for businesses seeking to optimize their document processes.
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$20/User. Monthly
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$150 Monthly
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Windows
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Android
Chromebook
Windows
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Linux
Android
Chromebook
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On-Premise
Mobile
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On-Premise
Mobile

Product Assistance

Documentation
In Person
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In Person
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Videos
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Email
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Knowledge Base
24/7 Live Support
Email
Phone
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Knowledge Base
24/7 Live Support

Product Insights

  • Centralized Document Repository: M-Files consolidates all your documents and information into a single, secure location, eliminating the need for multiple storage systems and reducing the risk of data loss.
  • Improved Collaboration: M-Files enables seamless collaboration by allowing multiple users to access and edit documents simultaneously, ensuring everyone is working on the most up-to-date version.
  • Enhanced Security: M-Files provides robust security measures to protect your sensitive data, including access control, encryption, and audit trails, ensuring compliance with industry regulations.
  • Increased Productivity: M-Files streamlines document management processes, reducing the time spent searching for and retrieving information, allowing you to focus on more strategic tasks.
  • Improved Decision-Making: M-Files provides a comprehensive view of your documents and information, enabling you to make informed decisions based on accurate and up-to-date data.
  • Reduced Costs: M-Files eliminates the need for physical storage, reduces IT maintenance costs, and improves efficiency, resulting in significant cost savings.
  • Enhanced Compliance: M-Files helps organizations meet regulatory compliance requirements by providing a centralized repository for all documents, ensuring easy access to audit trails and supporting e-discovery processes.
  • Scalability and Flexibility: M-Files is highly scalable, allowing you to manage large volumes of documents and adapt to changing business needs, ensuring a future-proof solution.
  • Improved Customer Service: M-Files provides a central repository for customer-related documents, enabling quick and efficient access to information, resulting in enhanced customer satisfaction.
  • Streamlined Business Processes: M-Files integrates with other business systems, such as ERP and CRM, automating document-related tasks and streamlining business processes.
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  • Enhanced Collaboration: Docsvault facilitates seamless teamwork by allowing multiple users to access and edit documents simultaneously, ensuring everyone is on the same page.
  • Improved Document Security: With robust encryption and access controls, Docsvault protects sensitive information from unauthorized access, reducing the risk of data breaches.
  • Streamlined Workflow Automation: Automate repetitive tasks such as document routing and approval processes, freeing up time for more strategic activities.
  • Efficient Document Retrieval: Advanced search capabilities enable quick location of documents using metadata, keywords, or full-text search, saving valuable time.
  • Regulatory Compliance Support: Docsvault helps maintain compliance with industry regulations by providing audit trails and document version control, ensuring accountability.
  • Space and Cost Savings: By digitizing paper documents, organizations can reduce physical storage needs and associated costs, while also minimizing their environmental footprint.
  • Disaster Recovery Preparedness: Secure backup and recovery options ensure that critical documents are protected against data loss due to unforeseen events.
  • Scalability for Growing Businesses: As your organization expands, Docsvault can easily scale to accommodate increased document volume and user numbers without compromising performance.
  • Enhanced Customer Service: Quick access to customer-related documents allows for faster response times and improved service delivery, enhancing customer satisfaction.
  • Integration with Existing Systems: Docsvault integrates with popular business applications, ensuring a smooth flow of information across different platforms and reducing data silos.
  • Reduced Human Error: Automated document management processes minimize the risk of errors associated with manual handling, improving overall accuracy and efficiency.
  • Customizable User Interface: Tailor the interface to meet specific organizational needs, enhancing user experience and adoption rates.
  • Remote Access Capability: Securely access documents from anywhere, enabling remote work and flexibility without compromising data security.
  • Time-Saving Document Templates: Utilize pre-defined templates for frequently used documents, speeding up document creation and ensuring consistency.
  • Comprehensive Reporting Tools: Generate detailed reports on document usage and workflow efficiency, providing insights for process improvements.
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  • Content Management: Access content like documents, emails, order numbers, client information and project details even when stored in different systems. Reduce the risk of file duplication or simultaneous file revision with greater content visibility and intelligent collaboration tools. 
  • Project Management: Efficiently manage project estimates, schedules, reports and deliverables stored in different folders and systems. Files are automatically updated to the latest versions, ensuring everyone is on the same page. 
  • Document Management: Sort documents by type and track file activity. Allow employees to search for documents from any device, regardless of the location. 
  • Workflow Automation: Set systems to automatically follow company procedures. Search and find information from any stage of work to shorten audit cycles. 
  • Content Collaboration: Use metadata and AI to locate documents and share them internally and externally through secure file-sharing. Invite clients to collaborate on relevant files from anywhere. Provide social and chat features via Hubshare. Approve, co-author or sign updated versions of files with clients. 
  • Compliance Enforcement: Ensure all employees, offices and work projects conform to organizational policies and practices. Automate data retention across files and teams. Provide role-based access to users to avoid data leakage. 
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  • Document Capture: Efficiently scan and import documents from various sources, including email, network folders, and direct uploads.
  • Version Control: Maintain a complete history of document revisions, allowing users to track changes and revert to previous versions if necessary.
  • Advanced Search: Utilize full-text search capabilities to quickly locate documents using keywords, metadata, or specific criteria.
  • Role-Based Security: Implement granular access controls to ensure that only authorized personnel can view or edit sensitive documents.
  • Workflow Automation: Streamline business processes by creating automated workflows that route documents for review, approval, or other actions.
  • Audit Trail: Keep a detailed log of all document activities, providing transparency and accountability for compliance purposes.
  • Integration Capabilities: Seamlessly connect with other business applications such as Microsoft Office, QuickBooks, and CRM systems to enhance productivity.
  • Electronic Signatures: Facilitate secure and legally binding electronic signatures directly within the document management system.
  • Document Retention: Set retention policies to automatically archive or delete documents based on regulatory requirements or company policies.
  • Mobile Access: Access and manage documents on-the-go with mobile apps available for both iOS and Android devices.
  • Customizable Metadata: Define and apply custom metadata fields to categorize and organize documents according to your business needs.
  • Collaboration Tools: Enable team collaboration with features like document sharing, commenting, and task assignments.
  • Optical Character Recognition (OCR): Convert scanned documents into searchable and editable text, enhancing document accessibility.
  • Backup and Recovery: Protect your data with automated backup solutions and recovery options to prevent data loss.
  • Email Management: Archive and manage emails alongside other documents, ensuring all related information is stored in one place.
  • Reporting and Analytics: Generate detailed reports and analytics to gain insights into document usage and workflow efficiency.
  • Multi-Language Support: Cater to a global workforce with support for multiple languages within the user interface.
  • Scalability: Adapt to growing business needs with a scalable architecture that supports increasing volumes of documents and users.
  • Compliance Management: Ensure adherence to industry regulations and standards with built-in compliance features.
  • Custom Branding: Personalize the user interface with your company’s branding to maintain a consistent corporate identity.
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Product Ranking

#43

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#96

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User Sentiment Summary

Great User Sentiment 848 reviews
we're gathering data
88%
of users recommend this product

M-Files has a 'great' User Satisfaction Rating of 88% when considering 848 user reviews from 4 recognized software review sites.

we're gathering data
4.3 (146)
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4.3 (184)
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4.6 (371)
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4.1 (147)
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Synopsis of User Ratings and Reviews

Intuitive Interface: Users appreciate M-Files' user-friendly interface, which makes it easy to navigate, find documents, and manage permissions.
Centralized Document Repository: M-Files consolidates documents from various sources into a single, organized repository, providing a central hub for document management.
Metadata-Driven Organization: M-Files allows users to define custom metadata fields, enabling them to categorize and organize documents based on specific criteria, enhancing searchability and retrieval.
Version Control and Collaboration: M-Files' version control system ensures that users always have access to the latest document versions, while its collaboration features facilitate seamless document sharing and editing.
Integration with Business Applications: M-Files integrates with popular business applications such as Microsoft Office, Outlook, and SharePoint, streamlining document management workflows.
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User-Friendly: Docsvault is generally considered easy to use, even for those who are new to document management software.
Feature-Rich: It offers a wide array of features, covering everything from document capture and storage to workflow automation and security.
Strong Support: Users consistently praise Docsvault's customer support for its responsiveness and helpfulness.
Streamlined Processes: Businesses appreciate Docsvault's ability to streamline document-heavy processes, such as invoice processing or contract management.
Enhanced Efficiency: By digitizing and centralizing documents, Docsvault helps businesses improve overall efficiency and reduce reliance on paper.
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Steep Learning Curve: M-Files' complex interface and feature-rich environment can be overwhelming for users, especially those new to document management systems.
Limited Customization: While M-Files offers some customization options, users have reported that it falls short in meeting specific business requirements and workflows.
Performance Issues: Some users have experienced performance issues, such as slow loading times and occasional crashes, particularly when working with large document sets.
Integration Challenges: Integrating M-Files with other business applications can be complex and time-consuming, requiring significant technical expertise.
Costly Implementation: M-Files' pricing model and implementation costs can be a deterrent for organizations with limited budgets.
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Steep Learning Curve: Docsvault's extensive features can be overwhelming for some users, especially those new to document management software or those assuming administrative roles, potentially slowing down adoption and implementation.
Scan Module Usability: Some users have reported that the latest version of the scan module is less intuitive than its predecessor, potentially leading to a decrease in efficiency when scanning and uploading physical documents.
Limited Apple Compatibility: While the web version of Docsvault is accessible on Apple devices, some users desire improved compatibility with Apple computers, potentially limiting the user experience for those within the Apple ecosystem.
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M-Files has received positive user reviews over the past year, with many praising its user-friendly interface, robust search capabilities, and seamless integration with other applications. Users have also highlighted its ability to manage large volumes of documents efficiently, making it a popular choice for businesses of all sizes. Compared to similar products, M-Files stands out for its metadata-driven approach, which allows users to organize and retrieve documents based on their content rather than their location. This feature is particularly valuable for businesses that need to quickly access specific information from a large document repository. Additionally, M-Files' ability to automate document workflows and its support for mobile devices make it a versatile solution for businesses with complex document management needs. Overall, M-Files is a highly recommended document management software for businesses that prioritize ease of use, robust search capabilities, and seamless integration with other applications. Its metadata-driven approach and automation features make it an ideal choice for businesses that need to manage large volumes of documents efficiently and effectively.

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Is Docsvault the key to unlocking a truly paperless office? User reviews suggest it might be. Users consistently praise Docsvault for its robust features, intuitive interface, and exceptional customer support. They highlight its ability to streamline document-heavy processes, improve collaboration, and enhance security as major advantages. For instance, users mention the software's workflow automation capabilities have significantly reduced the time and effort required for tasks like approvals and routing. However, some users point out that the software's extensive functionality can lead to a steeper learning curve, especially for those new to document management systems. A few users have also expressed a desire for improved compatibility with Apple products, although the web version offers a workaround. One user specifically noted that while the newest version of the scan module is a bit more challenging to navigate, it hasn't significantly hampered their overall positive experience. In conclusion, Docsvault emerges as a powerful document management solution best suited for businesses, particularly those dealing with a high volume of documents, seeking to transition to a paperless environment. Its comprehensive features, combined with its user-friendly design and responsive customer support, make it a valuable asset for organizations looking to enhance efficiency and streamline their document-centric operations.

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