UpKeep vs IPS Energy

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Our analysts compared UpKeep vs IPS Energy based on data from our 400+ point analysis of EAM Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

UpKeep is a cloud-based CMMS (computerized maintenance management system) software designed to streamline various tasks involved in facility and equipment maintenance. It caters to businesses of all sizes, from small startups to large enterprises, particularly those managing multiple locations or equipment types.

It offers a comprehensive suite of tools to help teams manage work orders, track assets, schedule preventive maintenance and monitor inventory levels.

Users can access the software from any device with an internet connection, promoting remote accessibility and team collaboration.

Compared to similar CMMS solutions, the solution is praised for its user-friendly interface, ease of implementation and affordability.

While pricing details may vary depending on specific needs, the system generally falls within a competitive range and offers subscription tiers based on the number of users and desired features.

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IPS Energy enables asset-intensive organizations to improve equipment availability and reliability while reducing operational costs and risks. It helps manage all aspects of maintenance to ensure operational efficiency and longer asset lifespans.

Designed especially for the power generation industry, it integrates information technology with power utilities to provide high-quality services at low costs.
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Product Insights

  • Streamline Work Order Processes: Create, assign and prioritize work orders to address maintenance tasks promptly. Customize workflows to follow standardized work order procedures, minimizing errors and ensuring consistency across teams and locations.
Real-World Example: The system helped a food preservation company create, track and manage work orders digitally, saving valuable time. The company also used filtering capabilities to quickly identify completed, pending and overdue work orders, further enhancing efficiency.
  • Limit Downtime: Schedule and track of preventive maintenance tasks to reduce unexpected equipment failures. Integrate with sensors and IoT devices to monitor equipment conditions in real time to detect anomalies at an early stage.
Real-World Example: The system helped Alto Products implement preventive maintenance for their paper press area, leading to fewer reactive calls and breakdowns.
  • Optimize Inventory Management: Gain real-time visibility into inventory levels, locations and usage to make informed reordering decisions, avoiding stockouts and overstocking.
Real-World Example: The solution enabled Layfield Group's technicians to instantly check the availability and location of replacement parts using their mobile devices, eliminating time-consuming manual searches. This streamlined process allowed them to initiate repairs quickly.
  • Make Data-Driven Decisions: Use custom dashboards to monitor maintenance spending over time and by asset to identify cost-saving opportunities and allocate budgets effectively.
Real-World Example: The system’s analytics module enabled Aesop’s Store Maintenance Coordinator to gain detailed insights into various aspects of maintenance operations, such as work order completion times, costs and categories. This data allowed her to identify trends, assess the effectiveness of maintenance strategies, and justify the need for additional resources.
  • Improve Communication: Enable technicians and managers to communicate with each other on the go via the mobile app. Update work order statuses, request assistance or access relevant information without being tied to a desk.
Real-World Example: The application enabled McDonald’s managers to track repair progress. It also helped technicians communicate updates or request assistance in real time. This streamlined communication loop ensured that everyone was on the same page and could work together to resolve issues quickly.
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  • Improved Asset Lifespan: By providing detailed maintenance schedules and tracking, IPS Energy helps extend the operational life of critical assets.
  • Enhanced Decision-Making: Real-time data analytics and reporting tools enable more informed decisions, reducing downtime and operational costs.
  • Regulatory Compliance: Automated documentation and reporting features ensure adherence to industry regulations, minimizing the risk of non-compliance penalties.
  • Cost Efficiency: Optimized resource allocation and predictive maintenance reduce unnecessary expenditures and improve budget management.
  • Increased Productivity: Streamlined workflows and task automation free up staff to focus on higher-value activities, boosting overall productivity.
  • Risk Mitigation: Proactive monitoring and alert systems help identify potential issues before they escalate, reducing the likelihood of critical failures.
  • Scalability: The software can grow with your organization, accommodating increasing asset portfolios without compromising performance.
  • Data Centralization: Consolidates all asset-related information into a single platform, ensuring easy access and improved data integrity.
  • Customizable Solutions: Tailored modules and features allow for a personalized approach to asset management, meeting specific organizational needs.
  • Enhanced Collaboration: Facilitates better communication and coordination among teams through shared access to up-to-date information.
  • Environmental Sustainability: Efficient asset management practices contribute to reduced waste and energy consumption, supporting sustainability goals.
  • Improved Safety: Regular maintenance and real-time monitoring help ensure that equipment operates safely, protecting both employees and assets.
  • Historical Data Analysis: Access to historical performance data aids in trend analysis and long-term strategic planning.
  • Mobile Accessibility: Mobile-friendly interfaces allow for on-the-go access to critical information, enhancing field operations.
  • Vendor Management: Streamlines interactions with suppliers and service providers, improving procurement and service quality.
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  • Work Order Management: Receive requests directly from clients or create them as needed. Visualize work orders on a calendar for better scheduling and resource allocation. Track work order progress, update statuses and add comments for real-time visibility. Filter and sort work orders by asset, technician, or location or easy organization. Control who can close work orders by setting role-based permissions.
  • Asset Management: Store and manage asset information, including model, serial number, location, purchase date, warranty details and maintenance history. Use barcode or QR code scanning to streamline asset identification and data entry. Track asset performance (uptime and downtime).
  • Parts and Inventory: Track inventory levels, locations and usage in real time. Automatically update counts when parts are used in work orders. Set minimum quantity thresholds for each part and receive alerts when levels are low or reach a reorder point. Create and track purchase orders directly within the system.
  • Preventive Maintenance: Schedule routine maintenance tasks based on time intervals, meter readings or custom triggers. Automatically generate work orders for recurring maintenance tasks, saving time and ensuring consistency. Schedule maintenance based on calendar dates or time intervals. Create standardized checklists for technicians to follow during preventive maintenance inspections.
  • Analytics and Reporting: Create personalized dashboards to track the specific KPIs that matter most to the organization. Access pre-made dashboards to quickly visualize key metrics such as work order completion rates, maintenance costs, technician productivity and inventory levels. Export reports in various formats (PDF, CSV, etc.) for further analysis or sharing.
  • Safety and Compliance: Generate reports to demonstrate compliance with regulatory requirements, such as OSHA or ISO standards. Store and manage safety documents, permits and certifications. Build customizable checklists for safety inspections, audits and other compliance-related tasks.
  • Cost Analysis and Forecasting: Compare depreciation data with downtime data to assess asset life span and determine whether it’s worth repairing, selling or scrapping. Track depreciation and repair cost data to make more accurate cost predictions for purchasing future assets. Track technician hours and break down work time on different tasks to identify problem areas.
  • Integrations: Integrate with 500+ other platforms, including Google Workspace, Slack, QuickBooks Online and Zapier to avoid duplicate data entry. Integrate with Okta, Google or other SAML providers to set up single sign-on to avoid getting distracted by multiple login screens. Access Webhooks and API for real-time data sync.
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  • Operations Planning: Create operative plans, assign actions and run reports for planning operations. Reduce costs by accurate maintenance planning and optimization. 
  • Work Ordering and Scheduling: Create work packages and assign actions to work orders. Manage action responses and generate reports on work order completions. Save resources with work order scheduling. Compare nominal and actual use of resources. 
  • Location Change Management: Track and monitor changes in asset locations, installations, replacements or retirements. Change asset statuses and assign or reassign assets in real time. 
  • Repair Management: Track and document repairs and malfunctions of every asset. Schedule maintenance and inspection activities to keep assets in top shape. 
  • Asset Discard Management: Manage discarded assets that have been removed from the system but not from the database. Maintain historical records of deleted assets to allow for reinstatement. 
  • Resource Requirement Management: Estimate and track resources like assets and labor to complete work orders. Compare estimated and actual maintenance costs. Optimize OPEX and CAPEX expenses. 
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Product Ranking

#2

among all
EAM Software

#62

among all
EAM Software

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Analyst Rating Summary

50
41
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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

UpKeep
IPS Energy
+ Add Product + Add Product
Analytics And Reporting Asset Management Asset Tracking Environment, Health And Safety Management Maintenance And Inspection Management Mobile EAM Resource Allocation And Work Order Scheduling Spare Parts Handling Workforce Management Work Order Management 67 70 62 17 42 38 35 67 28 65 50 77 41 48 37 81 18 0 0 69 0 25 50 75 100
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67%
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

14%
43%
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29%
71%

User Sentiment Summary

Excellent User Sentiment 2575 reviews
Excellent User Sentiment 24 reviews
91%
of users recommend this product

UpKeep has a 'excellent' User Satisfaction Rating of 91% when considering 2575 user reviews from 5 recognized software review sites.

90%
of users recommend this product

IPS Energy has a 'excellent' User Satisfaction Rating of 90% when considering 24 user reviews from 1 recognized software review sites.

5.0 (14)
n/a
4.5 (944)
n/a
4.6 (1332)
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4.7 (248)
4.5 (24)
4.3 (37)
n/a

Awards

UpKeep stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

IPS Energy stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

User-Friendliness: Approx. 60% of reviewers appreciate the system’s intuitive interface and ease of use, with multiple mentions of how easy it is to input information, create work orders and navigate the platform.
Improved Communication: 20% of users praised organizational capabilities such as centralized document storage, making it easier to keep track of maintenance records, inventory and other important information.
Robust Preventive Maintenance Capabilities: Approx. 20% of users appreciated robust scheduling and maintenance tracking capabilities.
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Simplified Asset Management: Users appreciate the platform's ability to streamline asset management, allowing them to easily track assets, monitor their health, and schedule maintenance, all in one central location.
Improved Data Analysis: IPS Energy provides robust data analysis tools that empower users to gain insights from their operational data, enabling them to make informed decisions regarding asset performance and maintenance strategies.
Enhanced Collaboration: The platform fosters seamless collaboration among teams, facilitating efficient communication and information sharing, which is crucial for effective asset management.
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Technical Issues and Bugs: 40% of reviewers report encountering technical issues, including scrolling problems, bugs and errors in uploading items.
Delayed Customer Support: Some users express dissatisfaction with customer support, citing slow response times and inadequate solutions to technical problems. One reviewer specifically mentions waiting five weeks for references and receiving limited assistance from support representatives.
Feature Limitations: While the mobile app is generally praised, some users find it requires a constant internet connection, limiting its usefulness in areas with poor connectivity. Other reviewers point out specific limitations, such as difficulties in generating reports, lack of custom security options, and issues with inventory management features.
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Difficult to Use: Some users have reported finding the platform difficult to navigate and use, particularly when it comes to finding specific information or completing certain tasks.
Limited Functionality: Users have expressed that the platform lacks some features and functionalities that they consider essential for their EAM needs. For example, some users have mentioned that the reporting features are limited.
Integration Challenges: Integrating IPS Energy with other systems has proven to be challenging for some users, leading to difficulties in data sharing and workflow automation.
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UpKeep is a robust maintenance management solution that addresses key challenges faced by organizations with diverse asset portfolios. The platform's user-friendly interface, combined with features like streamlined work order management and preventive maintenance scheduling, simplifies maintenance operations and boosts team productivity.However, the platform isn't without its shortcomings. Technical glitches, delayed customer support and limitations in mobile functionality have been reported by some users, potentially hindering the overall user experience.Overall, UpKeep seems to offer a promising solution for businesses seeking to enhance their maintenance operations, but potential users should weigh the pros and cons carefully to determine if it's the right fit for their specific needs and priorities.

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Is IPS Energy really giving other EAM solutions a run for their money? User reviews from the past year suggest that IPS Energy is a powerful tool for managing energy assets, but it may not be the best fit for every organization. Users praise IPS Energy for its robust asset library, which includes a vast collection of data on electrical power systems. This makes it easier for companies to get up and running quickly, without having to spend a lot of time and effort on data entry. One user noted that they were able to implement IPS Energy in a matter of weeks, compared to months for other EAM solutions. However, some users have reported that IPS Energy can be complex and difficult to use, especially for those who are new to EAM. The software's interface is not as intuitive as some other products on the market, and it can take some time to learn how to use all of its features. Additionally, some users have expressed concerns about the software's reporting capabilities, finding them to be somewhat limited. Overall, IPS Energy seems to be a good fit for larger organizations with complex energy management needs and dedicated IT resources to support implementation and training. Smaller organizations, or those with limited IT staff, may find the software to be too complex and cumbersome.

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