Home > Home Health Software > KanTime > KanTime vs Careficient

KanTime vs Careficient

Last Updated: November 18th, 2024

Our analysts compared KanTime vs Careficient based on data from our 400+ point analysis of Home Health Software, user reviews and our own crowdsourced data from our free software selection platform.

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Product Basics

KanTime is a cloud-hosted specialized EMR solution that helps healthcare agencies boost efficiency, optimize revenue and improve compliance using workflow rules, digitization and a central database. Its robust business intelligence modules help drill down into financial, clinical and operational data for actionable insights.

Users can access the system via all Android, iOS and Windows devices, online and offline. It ensures that clinicians capture relevant patient data while providing real-time KPIs to the back-office staff through interactive dashboards.

Careficient is a web-based solution designed for hospice and agencies to manage payroll, employees, scheduling, patients, referral sources, automated invoicing, EVV and OASIS forms from one place. It stores all staff information like payroll, territory assignments and license expiration dates. Automated scheduling matches care workers with patients according to geographical locations, compliance requirements and disciplines.

It streamlines business processes like point of care, HR, reporting, intake and EDI. It supports customized and standard electronic clinical forms while automatically sending physician orders, face to face and interim orders. Users can manage billed, unbilled and paid invoices using the accounts receivable management module while the business intelligence dashboard graphically displays revenue performance.

$2,000 Monthly

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$995 Monthly

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Tailored to your specific needs

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Product Insights

Optimize Renewals Management: Auto-generate license expiration alerts on your dashboard along with a private message to users when renewals are due. Block system access when a clinician’s licenses are expired. Enable clinicians to send updated licensure, identification and insurance electronically.;
Improve Scheduling and Payroll: Use the drag-and-drop scheduling engine to facilitate efficient task assignment and shift planning. Optimize shift scheduling with real-time access to clinician and patient calendars, geographic scheduling and consideration of skill preferences. Use features like ad-hoc visits, the rate scheduler and split shift scheduling to cater to unplanned situations and streamline payroll.
Speed-Up Eligibility Verification: Minimize claim rejections by enabling batch-checking of patient insurance eligibility before appointments. Get clear visibility into eligibility statuses so you can proactively address any coverage issues and file NOEs on time.
Streamline Billing: Transfer all claims electronically and review and edit HCFA and UB04 claim forms before submission. Use client-level billing overrides for consistent occurrence code entry and enable automatic notifications to alert staff to additional filing or secondary billing opportunities.;
Enhance Quality Assurance: Boost accuracy with mobile-friendly point-of-care tools with automatic linking of items to the OASIS manual and mandatory fields for accurate scoring. Enable the auto-QA feature to automate approvals for compliant documentation. Highlight errors and incompatible groupings with sticky notes and notify clinicians when notes need corrections.

Leverage an Easy-to-Use System: Automate time-consuming processes to spend more time on patient care. Eliminate manual data-entry errors while streamlining workflows and compliances.
Optimize Scheduling: Integrate patient and staff scheduling for efficient resource utilization. Identify available employees with required skills to match patient care plans.
Streamline Invoicing: Accelerate reimbursements through accurate data while meeting important deadlines. Automatically pick up claims submitted via Electronic Remittances (ERA) and EDI while applying cash to patient invoices.
Customize Clinical Forms: Configure personalized and default clinical forms while staying compliant. Automatically fax physician orders, interim orders and care plans to physicians. Access an integrated drug database and medication profiles.
Personalize Payer Settings: Customize payer settings while meeting necessary requirements. Reduce claim rejections, denials and labor costs. Automate manual processes for accurate billing and clean data flow.

HR Management: Keep your employees compliance and eliminate audit risks with automated expiration alerts for leadership and employees. Autoblock clinician’s system access when their license expires. Find the best fit for client visits by organizing your employees according to skill set and qualifications. Set varying pay rates based on a combination of attributes like payor, client or service using the rate scheduler. Receive prompts to reassign slots when a caregiver is on PTO and alerts when team members clock in late.
Patient Intake and Referral Management: Start off on the right foot with a smooth intake process. Integrate intake and referral management into workflows and capture patient demographics, insurance information, and medical history electronically. Automate referral processing and store information in a centralized database. Manage waitlists and prioritize patients based on urgency and clinical needs.
Scheduling: Smooth out the kinks in day-to-day operations with a scheduling engine that manages tasks and scheduling shifts with a drag-and-drop feature. Optimize scheduling with real-time access to clinician and patient calendar, geographic scheduling and skill preference. Track unscheduled visits, log tasks and clock in and out with the ad-hoc visit feature. Manage split shift scheduling by splitting the hours based on individual shift time.
Eligibility Verification: Minimize rejected claims by batch-checking patient insurance coverage and eligibility before scheduled appointments. View eligibility files returned with the statuses differed, changed, lost, gained, or not verified on the dashboard. Use widgets to view pending eligibility and file NOEs on time.
Authorization Workflow: Use a step-by-step workflow to electronically submit authorization requests to payers, track the status of authorization requests and receive real-time updates. Manually set authorization restrictions like no scheduling without authorization and add multiple authorizations with the bulk uploading feature.
Billing and Coding: Streamline revenue cycles with client level billing overrides for entering consistent occurrence codes. Submit claims electronically and view and edit HCFA or UB04 claim forms before sending it to EDI for faster reimbursements. Notify staff if you need additional filing and if secondary billing is available.
Point of Care Tools: Document patient visits electronically at the point of care using mobile devices that you can access via a central portal. Increase the accuracy of assessment scoring with automatic documentation and linking items to the OASIS manual. Set hard stops and mandatory fields for comprehensive documentation and notes. Capture vital signs, assessments, visit notes and treatment plans. Use GPS or telephony for EVV compliance.
Quality Assurance: Set agency-wide policies to ensure you meet the required level of QA reviews. Enable auto QA to automate approvals for visit notes and assessment if they meet the minimum mandatory requirements. Use sticky notes to add comments on sections that need attention. Notify clinicians when notes need corrections and view all deficient notes in the “Sent for Correction” queue.

Integrated Scheduling: Identify available caregivers with required skills to meet patient needs. Focus on effective patient care and growing business rather than time-consuming menial tasks. Eliminate data redundancies.
Streamlined Invoicing: Accelerate reimbursement processes by billing at appropriate intervals while meeting deadlines. Submit claims through electronic remittances or EDI while applying cash to patient invoices.
Electronic Clinical Forms: Stay compliant with customized and default electronic clinical forms. Fax plan-of-care, physician and interim orders to doctors. Automatically generate all necessary forms while getting detailed analysis of OASIS forms for maximum payments.
Workflow Management: Perform all necessary actions using events-driven workflows. Tackle compliance issues while filling out the required documentation. Eliminate additional modules for eligibility verification.
Automated Work Basket: Foster team communication and reduce delays while decreasing errors and reducing costs. Manage payroll, scheduling, employees, physician orders, patients, invoicing, OASIS forms, accounts receivable, interim orders and payers.
Bookkeeping: Automate manual processes for accurate billing. Create a data feed interface with external modules like payroll, CAHPS and CRM.

Product Ranking

#8

among all
Home Health Software

#42

among all
Home Health Software

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Analyst Rating Summary

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User Sentiment Summary

76%

of users recommend this product

KanTime has a 'good' User Satisfaction Rating of 76% when considering 39 user reviews from 2 recognized software review sites.

86%

of users recommend this product

Careficient has a 'great' User Satisfaction Rating of 86% when considering 31 user reviews from 1 recognized software review sites.

3.7 (15)

n/a

3.9 (24)

4.3 (31)

Awards

Synopsis of User Ratings and Reviews

Functionality: The system organizes all documentation in one place while fostering internal communication within teams and departments. Users who talked about the product’s functionality said its tabs are easy to navigate, checkboxes are simple to fill and notes can be edited and carried forward.

Easy-to-Use: Reviewers emphasized that the product offers a user-friendly dashboard and helps avoid chaotic situations by functioning well in offline mode.

Verification: The application links patient insurance verification directly with vendors, fast tracking patient authorization process. Users also mentioned it offered assistance with compliance.

Accessibility: The application provides all patient information like medication lists, contacts, orders, service notes and insurance profiles in one place, noted 81% of users who mentioned accessibility.

Functionality: Approximately 85% of reviewers said that the system is easy-to-use, offers built-in compliances and simplifies patient scheduling and authorizations.

Customer Support: The solution has responsive customer support that resolves issues on time, said 88% of users who mentioned support.

Learning Curve: Reviewers said that getting used to the application’s processes like scheduling is time-consuming with limited training options.

Glitches: The product freezes and lags occasionally and it is difficult to track location via a mobile device.

Set Up: The product’s initial set up is cumbersome and time-consuming, noted 89% of users who talked about installation.

Reporting: Nearly 81% of reviewers said that the system offers limited report customization capabilities.

Glitches: The application is prone to glitches and encounters occasional lag, said approximately 78% of reviewers who talked about glitches.

KanTime is a home health software solution designed to streamline operations for post-acute care agencies. Its features are designed to optimize administrative aspects of home health care, including HR management, patient intake, scheduling, billing, and quality assurance with workflows and digitization. Key differentiators include automatic license expiration alerts and blocking of non-compliant staff access, drag-and-drop scheduling with skill-based matching, electronic claim transfers and mobile point-of-care tools for improved documentation accuracy.User reviews highlight the system's functionality, user-friendliness, and verification assistance. However, drawbacks include a learning curve, occasional glitches, and limited training options. Pricing typically starts at $2,000 per month but varies based on factors like user count, chosen features, and agency size. Overall, it offers mid-size and large organizations an effective way to streamline workflows, digitize and maintain compliance.

Careficient is a comprehensive EHR application that streamlines agencies’ patient charting, scheduling, billing and payroll processes. It organizes patient information in one place, offers prompt customer support and offers built-in compliances at affordable prices. However, the application is cumbersome to set up initially, offers limited report customizations and occasionally encounters lag and glitches.

Screenshots

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FAQ

How can I do a in-depth comparison of KanTime and Careficient? Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum.

What are the top-rated propducts for Home Health Software? Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum.

Which Home Health Software is rated the highest by users? Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum.

Is there a requirement template for Home Health Software? Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum.

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