RMS Cloud vs HotelKey

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Our analysts compared RMS Cloud vs HotelKey based on data from our 400+ point analysis of Hotel Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

RMS is a cloud-based property and reservation management system that provides flexible and scalable offerings to the hospitality industry. It is designed for users to manage real time online bookings from across the world and is accessible from any device. It is fully integrated with the global distribution, allowing multi-properties to distribute inventory in multiple sites.

It provides direct connections to OTAs, facilitating commission-free booking while maximizing revenue.
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Hotel Key is a cloud-based property management system designed to enhance everyday hotel operations. It offers PMS, CRS, RMS and POS integrations with hardware integration, automated STR integration and property administration. Additionally, it can track order management, product management, vendors and purchase management and policy management.

Ease customer experience and enhance satisfaction with robust mobile applications. Facilitate digital check-ins, take orders and provide food services to guests. Manage groups with guided flows and a separate module with corporate rates and billing.
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$55 Monthly
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$4/Room, Monthly
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Windows
Mac
Linux
Android
Chromebook
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Mac
Linux
Android
Chromebook
Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Streamline Operations: Consolidate portfolio data into a centralized, cloud-based platform. Access information from anywhere, market inventory across channels and track operations from a unified dashboard. 
  • Fill Vacancies Faster: Improve portfolio visibility by marketing units on multiple OTAs, ILS and GDS and manage every listing with a few clicks. Connects with more than 100 popular listing channels and offers a reservation engine to take direct bookings. 
  • Contactless Guest Experience: Guests can manage every aspect of their reservation and sign declaration forms to meet government compliance through individual portals. Integrate with third-party software for smart locks, key exchange systems, visitor management modules and more. 
  • Improve Business Decisions: Managers can make data-driven decisions using an interactive dashboard to track personalized metrics. Offers customizable dashboard templates for operations, finances and marketing. 
  • Save Resources: Reduce time spent on routine tasks like calendar syncing, transaction recording, invoicing, price fluctuation and more using automation. Avoid costs for third-party bookings using a native booking engine. 
  • Ensure Accountability: Offer team members individual portals and manage access levels based on user roles. Record every tracked change to promote accountability. Serves as a central repository of business interactions with guests and staff for quick year-end audits. 
  • Custom Integrations: Use an open API to connect with business-specific software and create well-connected stacks. Offers an integration marketplace for adding external partnered software. 
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  • Better Time Keeping: Manage time with a robust system and a touchscreen-based UI. Use the shift management feature to give suitable break times. Integrate with barcode and pin code support.
  • Increase Efficiency: Optimize rates using rate calendars with statistics, budget comparisons, dynamic pricing and automated BAR switching. Use rate management plans for better organization and implement restrictions and overbooking controls.
  • Maximize Profit: Drive direct bookings through the property’s website and offer special promotions through the booking engine. Increase revenue with the distribution channels centralized tracking system.
  • Seamless Integrations: Use external solutions to track revenue, analytics and other services. Embed payment gateways in accounting systems and local property interfaces for a smoother everyday workflow.
  • Ease Organizational Burdens: Stay on top of everything with automated alerts and responses for special events, occupancy and revenue, set up email notifications, customize triggers based on specific arrangements.
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  • Dashboards: Manage in-house and backend operations with flexible dashboards and customizable widgets. Create and extract customized reports using a responsive report writer while boosting business intelligence with a 3D report engine. 
  • Guest Rewards: Offer guests customized loyalty programs like redeeming points for future visits. Guests can accumulate points for every visit and redeem them as discounts. 
    • SMS Marketing: Send targeted messages, special offers, booking confirmations, upcoming events and more. 
    • Electronic Direct Mail (EDM): Target specific audiences with relevant information by analyzing guest databases. 
  • Guest Experience: Access multiple benefits with unique module types and keep the customers engaged. 
    • Triggered Correspondence Tool: Communicate with customers by sending automated messages during and after stays to boost engagement, enhance marketing and operations. 
    • Targeted EDM: Create user-friendly email templates or professional campaigns using drag-and-drop elements like images, buttons, texts and links. 
    • Guest Portal: Book, track, manage bookings, check-in, check-out and make secure payments. 
  • Rate Manager: Avail flexible rate packages, discounts and seasonal tariffs for customers to book online. Use tools and marketing modules to promote rates, engaging a wider audience. 
  • Dynamic Pricing Engine: Fix and adjust rates based on the current market’s supply and demand. Automatically update rates according to the number of occupancies and distribute across websites, front-office, the GDS and third-party travel agents in real time. 
  • Book Now: Make reservations with a customized booking process. Upload, maintain rates and availability of rooms. Block selected rooms after booking confirmation. 
  • Point of Sale System (POS): Gain complete control over inventory, real-time reports, reporting, costing and reservations from a central system in the cloud. 
  • Owner Portal: Access complete information on the unit’s availability, track ongoing and upcoming bookings, print end of the month billing statements and make reservations from a centralized system. 
  • Staff Portal: Check staff productivity in real time. Set a timer for each task and track how long it takes to complete. Mark the status complete and send updates to the system. 
  • Trust Accounting: Manage and maintain funds like transactions and expenses between property managers and owners. Access complete owner details and transaction reports using the booking chart. 
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  • Reservations: Manage front desk tasks efficiently with guided workflows and centralized dashboards, Keep track of check-ins and check-outs, process departures and view in-house guests. Add a guest, book a room and extend or shorten a stay.
  • Housekeeping: Streamline workflow with room dashboards, housekeeping reports and configurable schedules. Customize schedules and guest preferences. View forecast reports, vacant room list and history. Identify and mark rooms according to priority.
  • Booking Engine: Tailor rate plans and special packages to meet demands. Personalize layouts and colors. Ease the booking process with a mobile-optimized booking engine.
  • Channel Manager: Optimize room management by connecting with all major OTAs and GDS platforms. Put rooms directly on Expedia, booking.com, makemytrip and Airbnb. Evaluate metrics from all channels to track revenue generation.
  • Room Administration: Manage room types by setting amenity and facility hierarchies. Control the rate plans according to room types. Set up negotiated rates and discounted rates. Automate rate updates based on source changes.
  • Inventory Management: Control multi-store stock with ease from different stores. Take account of all inventory. Add inventory from purchase orders and reconcile in real-time.
  • Dynamic Reports: Monitor a property’s progress through various immersive reporting modules and dashboards. View the real-time dashboard to track sales, payments and purchases. Compare last year’s stocks and movement with the current year.
  • Real-Time Analytics: Track inventory, occupancy, revenue, ADR, and RevPar to predict and decide on more accurate rates. View month-by-month statistics and compare budgets.
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Product Ranking

#36

among all
Hotel Management Software

#45

among all
Hotel Management Software

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Analyst Rating Summary

83
80
67
81
82
62
95
95
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Platform Capability
Groups and Allotment Management
Reservation and Loyalty Management
Rate Management
Groups and Allotment Management
Reservation and Loyalty Management
Platform Capability
Rate Management
Reporting

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

RMS Cloud
HotelKey
+ Add Product + Add Product
Channel Management Front Desk Management Groups And Allotment Management Housekeeping Management Platform Capability Rate Management Reporting Reservation And Loyalty Management Revenue Management 67 82 95 60 100 85 76 93 74 81 62 95 77 89 87 86 91 80 0 25 50 75 100
67%
0%
33%
83%
0%
17%
85%
0%
15%
62%
0%
38%
100%
0%
0%
100%
0%
0%
60%
0%
40%
80%
0%
20%
100%
0%
0%
89%
0%
11%
88%
0%
12%
88%
0%
12%
78%
0%
22%
89%
0%
11%
92%
0%
8%
92%
0%
8%
80%
0%
20%
80%
0%
20%

Analyst Ratings for Technical Requirements Customize This Data Customize This Data

67%
0%
33%
53%
0%
47%

User Sentiment Summary

Great User Sentiment 351 reviews
Excellent User Sentiment 109 reviews
88%
of users recommend this product

RMS Cloud has a 'great' User Satisfaction Rating of 88% when considering 351 user reviews from 2 recognized software review sites.

94%
of users recommend this product

HotelKey has a 'excellent' User Satisfaction Rating of 94% when considering 109 user reviews from 2 recognized software review sites.

4.5 (2)
n/a
n/a
4.68 (72)
4.4 (349)
4.8 (37)

Awards

SelectHub research analysts have evaluated RMS Cloud and concluded it earns best-in-class honors for Platform Capability.

Platform Capability Award

HotelKey stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

User Friendly: RMS Cloud offers an easy-to-use interface, according to 74% of reviews on ease of use.
All-in-One Property Management: It consolidates every major workflow of a property management business in a unified platform, according to 81% of reviews on this aspect.
Financial Reporting: Every user that mentioned reporting said the system provides a comparatively more robust module than its competitors.
Support: 77% of users reviewing the support suite said the vendor offers quick and helpful responses to queries.
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Streamlined Operations: Users praise HotelKey for simplifying complex tasks like managing reservations, guest check-in/out, and housekeeping, ultimately saving time and boosting staff efficiency.
Improved Guest Experience: The platform's intuitive design and features like mobile check-in and digital concierge services contribute to a more seamless and enjoyable guest experience, leading to positive reviews and repeat bookings.
Real-time Data Insights: HotelKey provides hoteliers with valuable data on occupancy rates, revenue streams, and guest preferences, enabling data-driven decisions for optimizing pricing, marketing strategies, and overall hotel performance.
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Knowledge: There’s a lack of training material and support guides for self-guided issue resolutions, according to 62% of reviews on the knowledge base.
Customizations: 70% of reviews on this aspect mentioned that it’s tough to customize the platform without in-depth technical expertise.
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Limited Integrations: HotelKey doesn't integrate well with other hotel management systems, making it difficult to manage all aspects of the business from one central platform.
Reporting Deficiencies: Users have reported that the reporting features are not robust enough to provide detailed insights into hotel performance.
Customer Support Concerns: Some users have expressed frustration with the responsiveness and effectiveness of HotelKey's customer support team.
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RMS Cloud is an end-to-end platform that specializes in property management in the hospitality industry. According to reviews, it has an easy-to-use UI and helps streamline marketing, booking, payment, communication and accounting workflows from a unified platform. The vendor is also known for providing quick and helpful support. However, the solution only offers phone support. It has a limited knowledge base of training materials, and platform configurations require technical expertise. In conclusion, RMS Cloud can be less efficient for not-so-tech-savvy single landlords but is ideal for growing hotel and property management businesses and enterprises.

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Is HotelKey the 'key' to unlocking success in the hospitality industry? User reviews from the past year suggest it might be, but with some caveats. Many users praise HotelKey for its user-friendly interface, particularly highlighting its intuitive design that makes it easy for staff to learn and use quickly. This is especially important in the fast-paced hospitality environment where time is of the essence. Several users also appreciate the software's robust reporting features, which provide valuable insights into hotel performance and help identify areas for improvement. However, some users have expressed frustration with occasional software glitches and limited customer support responsiveness. Compared to competitors like Cloudbeds and Guesty, HotelKey is often lauded for its affordability, making it an attractive option for smaller hotels or those with tighter budgets. Its focus on core hotel management features, without unnecessary bells and whistles, is also seen as a strength by some users who prefer a streamlined and efficient system. However, this can also be a drawback for larger hotels or those requiring more advanced features, such as revenue management or guest engagement tools. Overall, HotelKey seems best suited for small to medium-sized hotels that prioritize ease of use, affordability, and efficient core functionality over a wider range of advanced features.

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