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OfficeSpace vs UnSpot

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Our analysts compared OfficeSpace vs UnSpot based on data from our 400+ point analysis of IWMS Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features User Ratings Analyst Summary Screenshots
OfficeSpace Software Tool
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UnSpot Software Tool
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Product Basics

OfficeSpace empowers businesses to optimize their workspace and enhance employee experience. From interactive floor plans and scenario planning tools to desk booking and wayfinding solutions, it empowers you to make informed decisions about your space and ensure your employees have the resources they need to succeed.

While it doesn’t have a huge number of reviews yet, feedback on similar facility solutions tells us you’ll probably see benefits like improved tenant satisfaction, support for flexible work arrangements and enhanced compliance.

Potential drawbacks might include customization limitations, cybersecurity concerns and challenges integrating with legacy systems.

The vendor offers three pricing plans (Lite, Essential and Pro) with 24/7 live support, a help center and personalized success plans.

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UnSpot is a workspace management solution designed to streamline how companies use their office spaces, especially in the world of hybrid work. It helps eliminate the daily frustrations of finding a desk, booking a meeting room or managing visitor access.

Key features include an interactive map for visualizing available desks, real-time booking functionalities and a shared schedule dashboard for better team coordination.

Meeting room displays offer instant status updates and booking options, while visitor management streamlines pre-registration and check-in processes.

It gets positive reviews for its user-friendly interface, efficient workspace management capabilities and support for hybrid work arrangements. However, some users have pointed out areas for improvement, such as the mobile app's performance and limited integrations with other productivity tools.

The system’s pricing includes two plans — basic and advanced. A 14-day free trial is also available for those wanting to try the system before committing.

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Product Insights

  • Forecast Space Needs: SiriusXM, an audio entertainment company uses the system to get a real-time view of how their offices are being used. They can see which desks and rooms are hot spots and when they're buzzing. This helps them predict what kind of space they'll need down the line, so they can avoid wasting money on empty rooms and make sure everyone has the right spots to work.
  • Centralize Facility Management: Centra Credit Union was struggling to manage hundreds of facility requests across 29 branches with email and Excel. The system helped them centralize all requests into one platform. Now, their 400+ employees can easily submit requests and the facilities team has real-time visibility to track and prioritize tasks efficiently.
  • Reduce Move Costs: Imagine having to move over 15,000 employees multiple times a year — that was the reality for one Fortune 100 company, costing them over $100,000 annually and taking three to four months each time. The system’s scenario and stack planning capabilities helped slash move times down to just four weeks and save $200,000.
  • Enhance Employee Experience: The system enabled HUB International employees to book desks and rooms through a user-friendly app. The "Who's In" feature helped them connect with colleagues and plan their in-office days, facilitating better coordination and teamwork.
  • Adapt to Hybrid Work: Imagine having to switch thousands of employees to a hybrid work model — that was the challenge PacificSource faced! The system’s mobile app and visual directory helped employees navigate and book desks, contributing to 100% buy-in for the hybrid strategy.
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  • Eliminate the "Where Do I Sit?" Struggle: Employees can open the app on their phones, browse through an interactive office map and see all the available desks in real time. No more wasted time or awkward desk-hopping!
  • End the Hybrid Work Chaos: Managers, you know the struggle of hybrid work — who's in the office today? Do we have enough desks? How do we keep everyone connected? The system empowers your employees to mark their office days, so you can see who's coming in and teams can stay in sync whether they're remote or in person.
  • Stop Guessing About Space Usage: Are those meeting rooms always booked solid or gathering dust? It's hard to make smart decisions without the right data.  The solution lets you see real-time data and insights on desk usage, meeting room bookings and peak occupancy times, helping you make informed decisions about space allocation, resource management and future planning.
  • Foster a Happier, More Engaged Workforce: It's hard to feel motivated and productive when you're fighting for a desk or feeling disconnected from your team. With features like self-service desk booking (for employees), easy colleague locators and amenity reservations (think lockers or parking spots), you're giving people the tools to personalize their workspace experience.
  • Reduce Unnecessary Real Estate Costs: Maximize every square foot of your office, turning wasted space into valuable opportunities. By analyzing usage patterns and identifying areas for improvement, you can potentially downsize, reconfigure or simply make better use of your existing space.
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  • Space Management: Optimize your office layout with drag-and-drop, and stack and scenario planning tools.
    • Block Planning: Get a high-level overview of how your entire office space is being used, seeing how teams are distributed across floors and buildings. Drag and drop teams to different locations to quickly experiment with different layouts and find the optimal arrangement.
    • Stack Plan: If you're expecting your team to expand, you can create stack plans to see how you can accommodate new hires without sacrificing space efficiency or employee comfort. Compare multiple plans side-by-side to see the pros and cons of each, helping you make informed decisions about how to arrange your office.
    • Move Management: Visualize and plan moves on a digital floor plan, simply dragging and dropping people to their new desks. Need to find the perfect spot for a new hire? Just filter by space types and available desks, then drop them right in. Create step-by-step move instructions for IT, HR, movers and the employees themselves, ensuring a smooth transition.
    • Scenario Planning: What if we adopt a hybrid work model?" "Could we create a dedicated collaboration zone?" Test these ideas virtually before making any real-world changes. See how different scenarios stack up against each other in terms of space usage and team proximity. Use your actual headcount and team info, so your plans are based on reality, not guesswork.
  • Workplace Management: Optimize your workplace with collaborative team spaces, intuitive wayfinding and a streamlined visitor experience.
    • Desk Booking: Filter desk availability based on location, date, time, amenities (e.g., dual monitors, standing desk, quiet zone) and proximity to colleagues or teams. Schedule recurring reservations for employees with a regular work schedule. Employees can book desks on a first-come, first-served basis or reserve in advance.
    • Room Booking: Book your meeting rooms directly from Outlook or Google Calendar. Use the “find room” command in Microsoft Teams and “/find_rooms” in Slack to reserve spaces. Check-in features make sure rooms are released if no one shows up. Need a room last minute? Check the kiosk for real-time availability and book it right there.
    • Wayfinding: Interactive maps, kiosks and digital signage make navigation easy for everyone. Turn-by-turn navigation within the app ensures no one gets lost on new campuses or floors, enhancing confidence and productivity. Find essential amenities and safety features like restrooms and fire exits via visual directories.
    • Neighborhoods: Group colleagues who work closely together, encouraging spontaneous interactions and knowledge-sharing. Assign "captains" for each neighborhood who can manage seating arrangements, approve requests and generally keep things running smoothly.
    • Visitor Management: Visitors can pre-register themselves online before arrival, providing their details and the purpose of their visit. They can check in using QR codes or self-service kiosks. Auto-print personalized badges with your company logo, visitor photo and visit details. Notify hosts when their visitors arrive, ensuring a prompt reception.
    • Facility Requests: Submit facility and service requests through mobile, desktop, email or Slack. Set clear expectations with custom response times and keep everyone in the loop with automatic status updates. Requests automatically go to the right facilities team members.
  • Employee Experience: Empower employees with an AI-powered assistant and a mobile app to simplify their workday.
    • Artificial Intelligence: Employees can simply "talk" to Ossie (AI assistant), using natural language commands to find colleagues, and resources or even get directions. Wondering how often that conference room gets used? Ask Ossie for real-time data on office usage and get instant insights.
    • Mobile App: Easily find and reserve available desks or meeting rooms in real time, whether you're at home, commuting or already in the office. Submit facility and service requests directly from your phone, even pinpointing the location on the floor plan.
  • Reporting: Analyze historical data to see when your office is busiest, which spaces are popular, and which are underused. Track real estate costs by location, department, or even individual employees to see where your money's going. Create custom dashboards to visualize the data that matters most to you. Share insights with your team or export data in CSV or XLSX format.
  • Integrations: Calendar apps (e.g., Outlook, Google Calendar) allow employees to see their desk bookings alongside their other appointments. Connect the system with ServiceNow to automate service request workflows, track maintenance activities and improve overall facilities management.
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  • Desk Booking: Enable hot desking for on-the-fly bookings, enhance security with QR code confirmations and foster collaboration with a shared weekly schedule dashboard.
    • Interactive Map: Visualize the office layout and select your preferred desk location directly on an interactive map. Zoom in and out, explore different floors, and see exactly where each desk is located. You can even check out the surrounding amenities like coffee machines, printers and quiet zones to choose a spot that suits your needs.
    • Hot Desk Booking: You walk into the office, coffee in hand, ready to tackle the day. But where to sit? With hot desk booking, you're not tied to a specific desk. You can use the app to see all the available desks in real time.
    • Reservation Confirmation: When you make a reservation, you get a unique QR code. You simply scan it at the kiosk when you arrive, confirming your booking and ensuring only authorized people are using the space.
    • Status Updates: Set your status to let your colleagues know what you're up to. Maybe you're heads-down in focus mode, or perhaps you're ready to chat over a cup of coffee. Your teammates can see your status at a glance, so they know when it's a good time to interrupt or when it's better to send a message later.
    • Zones: Designate specific areas for full-time employees, offering them the consistency and predictability of a dedicated workspace they can call their own. At the same time, you can establish a dynamic coworking area for hybrid employees, providing them with the flexibility to choose a suitable workspace each time they come in.
    • Access Controls: Create different user groups (e.g., departments, teams or even individual roles) and assign specific access rights to each group. Maybe the marketing team only needs access to certain meeting rooms, or perhaps executives get priority booking for certain desks. 
    • Search Filters: Want to sit near your team? Or maybe grab a spot with a standing desk? Use the search filters to find what you're looking for — date, time, equipment, you name it.
    • Weekly Schedule Dashboard: You're planning a team meeting for next week, but you're not sure who's going to be in the office. No need to send out a flurry of emails or Slack messages. Just open the dashboard to get a bird's-eye view of your team's schedule. You can see who's coming in on which days and even where they'll be sitting.
  • Work Schedule Planning: Managers can tweak schedules as needed and everyone gets notified automatically. See your bookings at a glance, get updates when teammates are in and plan your office days around your needs and priorities. Get notified when colleagues unexpectedly come in, fostering impromptu connections and collaborations.
  • Workspace Analytics: Gain valuable insights into how your office is used.
    • Space Workload: See how busy it gets throughout the day or week, spot those peak times and find those hidden corners that no one seems to use.
    • Office Potential Forecast: Estimate how many people you can comfortably accommodate without needing to expand or rent additional space. This is particularly helpful for businesses growing their teams or considering a hybrid work model
    • Desk Reservation Heat Maps: See which desks are the most booked and when, so you can plan your layout and assignments accordingly. 
    • Employee Attendance: See average attendance rates, track trends over time and even break down the data by teams or departments. This helps you adjust your hybrid work policies and make sure you have the right amount of space for everyone.
  • Meeting Room Display: Streamline meeting room bookings and enhance communication with real-time room status updates, schedule overviews and instant booking capabilities.
    • Real-time Room Status: Displays (devices mounted on the wall outside your meeting spaces) indicate whether a room is currently available, occupied or has upcoming bookings, allowing for quick decision-making at the room entrance.
    • Schedule Overview: You can view the room's schedule directly on the display, seeing upcoming meetings and available time slots.
    • Instant Booking: Book available rooms directly from the display, saving time and eliminating the need to use a separate app or computer.
    • Meeting Extensions: Running late? Extend your meeting right from the display (if the room's available, of course).
    • Early Meeting End: Finished early? Release the room from the display so someone else can use it. 
    • Calendar Integration: Forget about double bookings or outdated info. These displays are like chameleons, constantly changing to match your Google Calendar or Outlook schedule.
    • QR Code Check-in: When you book a meeting, you get a unique QR code. Just scan it at the display to unlock the room. It's like having a digital key, adding a layer of security and making sure only the right people are using the space.
    • Clear Visual Cues: The system uses bright colors or clear labels to show you if a room is free, booked or about to be used. It's like a traffic light for meeting rooms — green means go, red means stop and you can even see when the light's about to change!
  • Internal Help Desk: Employees can submit support requests or report issues through a centralized ticketing system. The smart automation feature automatically gathers relevant information about employees and their workspace interactions, saving support agents valuable time.
  • Visitor Management: Create a welcoming and secure environment for your guests while reducing administrative overhead.
    • Pre-Registration: The host (employee or team member) initiates the pre-registration process by entering the visitor's name, company, contact information and relevant details into the system. If multiple visitors are expected, you can upload an XLS file to pre-register the entire group, saving time and reducing administrative overhead.
    • Notifications: Get a heads-up when your guests arrive, know if someone's been denied entry, and even get a notification when they leave.
    • Self-Check-In: You can check yourself in using a kiosk or a tablet. It's fast, it's easy, and it means you can get to your meeting faster.
    • Visitor Badges: Get your own personalized digital badge with your name and photo — it's like a temporary ID, but way cooler. Plus, it helps everyone know who you are and why you're there.
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Product Ranking

#5

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#23

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User Sentiment Summary

Excellent User Sentiment 152 reviews
Excellent User Sentiment 480 reviews
95%
of users recommend this product

OfficeSpace has a 'excellent' User Satisfaction Rating of 95% when considering 152 user reviews from 4 recognized software review sites.

100%
of users recommend this product

UnSpot has a 'excellent' User Satisfaction Rating of 100% when considering 480 user reviews from 4 recognized software review sites.

n/a
5.0 (26)
4.7 (103)
5.0 (382)
4.9 (37)
4.9 (71)
4.5 (5)
n/a
4.8 (7)
4.5 (1)

Awards

OfficeSpace stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

UnSpot stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Improve Tenant Satisfaction: Tenant portals, real-time updates and automated notifications keep tenants informed and satisfied.
Support Flexible Work Arrangements: Desk booking, occupancy tracking and mobile access enable adaptable workspaces for hybrid teams.
Avoid Legal Disputes: Maintain compliance with safety regulations and industry standards by centralizing documentation, tracking inspections and automating reporting.
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User-Friendly Interface: 73% of users praise the system’s intuitive and easy-to-use interface, highlighting its contribution to a seamless user experience.
Efficient Workspace Management: 64% of reviewers appreciate how the system streamlines the management of desks, meeting rooms and other office resources, improving efficiency and productivity.
Hybrid Work Support: 45% of users find the platform beneficial for managing hybrid work arrangements, allowing for flexible scheduling and better coordination between remote and on-site teams.
Improved Collaboration: 36% of reviewers mention that the solution facilitates better communication and collaboration among team members, regardless of their location.
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Customization Limitations: While most facility solutions offer some level of customization, there may be limitations, especially for organizations with unique processes or specialized equipment.
Cybersecurity Vulnerabilities: Increased connectivity to critical building systems and IoT devices creates an attractive target for hackers, necessitating robust security protocols and constant vigilance.
Legacy System Challenges: Older buildings with legacy systems and equipment may encounter compatibility issues with modern facility software solutions, requiring additional investment in upgrades or workarounds.
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Mobile App Limitations: 27% of users point out areas for improvement in the mobile app, such as performance issues and navigation difficulties.
Limited Integrations: 18% of reviewers express a desire for more integrations with other productivity tools, particularly Google G Suite.
Occasional Glitches and Slowdowns: 18% of users report experiencing occasional glitches or slowdowns, especially during peak usage times.
Specific Feature Requests: A small percentage of users (approximately 9%) suggest adding specific features, such as improved reporting capabilities or semantic search functionality.
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OfficeSpace is like that friend who always has everything organized and under control. You know, the one who color-codes their calendar and never forgets a birthday? This platform is like that for your office.It takes all those frustrating, time-consuming tasks — finding a desk, booking a meeting room, submitting a maintenance request — and makes them effortless.Its focus on enhancing the employee experience is evident through features like wayfinding and the AI assistant "Ossie."Additionally, it streamlines facility management with a centralized request system and data-driven insights via its analytics dashboard.However, no solution is perfect. It's always wise to consider things like customization options and how well it'll play with any older systems you might have.

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So, you're curious about UnSpot, right? It seems like a pretty handy tool for managing the modern office, especially with all the hybrid work stuff going on.People are loving how easy it is to use. No more desk-hopping or double-booked meeting rooms! Plus, it helps keep remote and in-office teams in sync.An interactive map shows you all the available desks, so you can snag the perfect one with a few taps. Filters let you choose based on amenities, proximity to your team or even if you want a standing desk for that afternoon energy boost.Analytics give you insights into space usage, peak occupancy times and employee attendance trends, helping you make informed decisions about space allocation, resource management and future planning.Beyond the core functionalities, we also love the treasure trove of cool features like colleague locators, amenity reservations (hello, parking spots!) and even a built-in help desk for employees.But it's not all sunshine and rainbows...Some users have mentioned the mobile app could use some fine-tuning, and there's a desire for more integrations with other tools. Occasionally, the system can experience slowdowns or glitches, and certain specific features, like advanced reporting, are still on the wishlist.So, is UnSpot right for you?If you're looking for a way to optimize your office space, improve employee experience, and bring some much-needed order to the chaos of hybrid work, it might just be your answer.

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