Skedda vs Archibus

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Our analysts compared Skedda vs Archibus based on data from our 400+ point analysis of IWMS Software, user reviews and our own crowdsourced data from our free software selection platform.

Archibus Software Tool

Product Basics

Skedda is a facility scheduling software designed to help small and medium businesses manage spaces and resources. It goes beyond simple bookings, offering interactive floor plans, real-time occupancy data and visitor management tools.

Its self-service booking capabilities empower your team to reserve spaces independently, reducing administrative burdens and saving valuable time.

While user reviews are limited, common strengths of such tools lie in their intuitive interface, customizable rules and robust integrations.

However, potential limitations include the absence of a waitlist feature, potential delays in customer support and data security concerns associated with cloud-based systems.

Its real-time insights into space usage and resource availability enable you to make informed decisions and optimize your space allocation.

The platform's integration with popular tools like Microsoft 365 and Slack enhances collaboration and productivity.

While the vendor offers a free trial and transparent pricing plans, it's important to consider your specific needs and budget before committing.

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Archibus is a comprehensive software solution designed to streamline workplace management tasks, including space planning, asset management, and maintenance operations. It is particularly well-suited for large organizations and enterprises that require robust tools to manage extensive facilities and real estate portfolios efficiently. The software's ability to integrate various aspects of workplace management into a single platform makes it invaluable for optimizing space utilization, reducing operational costs, and enhancing overall productivity.

Key benefits of using Archibus include improved decision-making through real-time data analytics, enhanced operational efficiency, and the ability to customize workflows to meet specific organizational needs. Popular features include space management, lease administration, and environmental sustainability tracking. Users appreciate its user-friendly interface and the depth of functionality it offers, although some note a learning curve due to its comprehensive nature.

Pricing for Archibus can vary widely based on the size of the organization and the specific modules required. It is typically structured on a per-user basis with options for annual or monthly payments. For precise pricing tailored to individual needs, it is recommended to contact SelectHub for a detailed quote.

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$99 Monthly, Freemium
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$2,000 Monthly
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Product Assistance

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Email
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Knowledge Base
24/7 Live Support
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24/7 Live Support

Product Insights

  • Manage Booking Across Multiple Locations: The system’s interactive floor plans tool enabled the Horton Group employees to visualize available spaces at different locations, making it easier to select and book suitable workspaces based on their needs and preferences.
  • Optimize Space Usage with Actionable Data: The solution's insights panel equipped The National Robotarium with real-time occupancy data and usage reports, empowering them to manage space and proactively inform investors about building activity.
  • Create Positive Guest Experiences: Actum Digital used visitor management capabilities to send invitations to guests with all the need-to-know info, like where to go and when to arrive, eliminating confusion and ensuring a smooth arrival experience for visitors.
  • Reduce Administrative Burdens: The platform’s self-service booking capabilities with interactive maps, empowered faculty, staff and students at Columbia Climate School to book spaces independently, which meant administrators didn’t have to worry about handling reservation requests and resolving conflicts. 
  • Connect Your Workflows: The integration with Microsoft 365 directly supports meeting invitees and video-conferencing links within the system’s bookings. This streamlined the meeting setup process, enhancing user convenience and saving time for Aon employees.
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  • Reduce Operational Costs: Maximizing space usage can help keep overhead costs low by ensuring an organization is only using as much space as it needs. Automated space management features such as room booking reduce labor hours required to perform these managerial tasks and streamlines various facility workflows.
  • Streamline Moves: Moving spaces can be a logistical nightmare — Archibus coordinates teams for large-scale moves or facilitates individual moves within departments. Employees and managers can request moves through the system, and all parties can track the progress of the request in real time.
  • Organize Spaces: A visual space planning interface lets managers color-code room usage, plan seating charts, find resources and assign room purposes from a remote hub.
  • Optimize Space Usage: Unassigned seating, inefficient density planning and inconvenient spaces reduce the efficacy of real estate use. Archibus offers insights into space planning to optimize how a workforce uses its space.
  • Gain Strategic Insight: Track metrics to gain visibility into operational costs, occupancy rates and more. Users can configure role-based dashboards to quickly and easily access these statistics, set alerts and perform analysis.
  • Drive Better Performance: Use these metrics to identify patterns, highlight pain points and discover areas for improvement. Generate reports to collaborate with key decision-makers in order to make more informed data-driven decisions about the business.
  • Forecast Needs: Track metrics such as move churn, area per seat, area per occupant, etc. If there are visible trends that point toward an impending problem — decreasing space per employee, for example — managers can get ahead of them before they do.
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  • Booking Management: Streamline the scheduling and oversight of diverse spaces, including meeting rooms, desks and other bookable resources.
    • Interactive Floor Plans: See every room and desk on an interactive map. Find what's free, click to book and you're done. Multiple floors or buildings? Multiple maps help you navigate your entire space. Hover over or click on a space to see more details like its name, description and any existing bookings.
    • Neighborhoods: Group workspaces by department or team to enhance collaboration and communication.
    • Calendar View: Whether you're a day-by-day person, a monthly planner or love a good list, there's a calendar view for you. You can even switch to the map view if you want to see things spatially.
    • Booking Coloring: Visually organize your bookings by assigning different colors to them. You can color bookings based on things like type (e.g., meeting, workshop, private event), payment status (e.g., paid, unpaid, pending) or user information (name, email, tags).
    • Booking Conditions: Limit booking durations at certain times, like a two-hour maximum on Saturday evenings. Make sure all bookings are exactly one hour long or only allow bookings in two-hour blocks. Prevent certain user groups (like "Members") from booking on specific days or times.
    • Activity Feed: Every change, whether it's a new booking, cancelation, update or check-in, is recorded with a timestamp. Easily find specific information using filters for time range, activity type or general search terms.
    • Check In: Send booking reminders via email or in-app notifications. Tailor check-in rules to different user groups, spaces and timeframes. Add extra confirmation steps to ensure visitors, employees and staff are aware of important details or policies. Automatically free up spaces when they don't check in, making them available for others.
    • Buffer: Set different buffer times for different spaces based on their specific needs. Enable employees or visitors to see when a space is unavailable due to a buffer, preventing any booking confusion.
  • Custom Rules and Roles Engine: Assign attributes or labels to users, and then use those tags to define booking rules, policies and permissions. Create customized booking experiences based on those tags like setting special pricing, controlling how long someone can book a space for, or even which spaces they can see and book.
  • Venue Management: Set the venue name, contact information and subdomain to create a unique and recognizable identity. Choose a brand color and upload an SVG logo or icon to reflect your venue's branding. Define the opening hours for your venue and hide any extra hours from the booking schedule.
  • Visitor Management: Enable visitors to check in and out independently via tablet or mobile device. Create and send custom email invitations with visit details. Keep your team informed about visitor activity with notifications sent to a designated email address
  • Insights: Monitor space usage live for up-to-the-minute booking, occupancy and availability information. Analyze bookings, cancellations, no-shows and usage rates for a complete picture of space use. Examine historical data to uncover patterns and trends in space usage for future demand forecasting.
  • Online Payments: Connect the system to Stripe for secure online payment processing. Provide upfront or "Book Now, Pay Later" choices. Set custom pricing based on user tags, space, time and duration. Process refunds, generate transaction reports and analyze payment data directly through the Stripe dashboard.
  • Integrations: Automate workflows and connect the system with other popular apps like Slack, Trello, Google Sheets and more. Use API to build custom integrations.
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  • Space Inventory and Planning: Logs available space and helps users identify how efficiently it is being used. They can optimize where seating is assigned, as well as implement and execute plans.
  • Personnel and Occupancy: Tracks seating charts, assists in space planning, identifies headcounts and monitors benchmarks.
  • Forecasting: Predicts future space needs based on existing and previous occupancy.
  • Space Chargeback: Internally bills department managers for their space usage, promoting more efficient use. This tool lets management set up, calculate and report on space costs for budgeting and billing purposes.
  • Move Management: Individuals or managers can submit move requests, and all parties can track them through the process. Facility managers can orchestrate large-scale moves and plan ahead to avoid pitfalls.
  • Quick-Start: Archibus Quick-Start is a productivity aid within the system that offers tutorial videos and triggers instructions as users navigate through the platform.
  • Self-Service Reporting: Generate reports on usage, forecasting and other metrics to gain insight and perform data analysis without a data scientist.
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Product Ranking

#1

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#6

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User Sentiment Summary

Excellent User Sentiment 452 reviews
Great User Sentiment 54 reviews
96%
of users recommend this product

Skedda has a 'excellent' User Satisfaction Rating of 96% when considering 452 user reviews from 3 recognized software review sites.

87%
of users recommend this product

Archibus has a 'great' User Satisfaction Rating of 87% when considering 54 user reviews from 4 recognized software review sites.

4.8 (208)
3.8 (12)
n/a
4.36 (24)
4.8 (219)
4.4 (11)
4.7 (25)
5.0 (7)

Awards

Skedda stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

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Synopsis of User Ratings and Reviews

Intuitive Interface: User-friendly design minimizes the learning curve and ensures quick adoption.
Customizable Rules: Granular control over booking policies helps you accommodate unique organizational needs and workflows.
Robust Integrations: Connect with popular calendar and communication tools to automate workflows and reduce data entry errors.
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Comprehensive Functionality: Archibus offers a wide array of features, encompassing space and move management, maintenance, sustainability, and more, eliminating the need for multiple software solutions.
Seamless Integrations: Archibus integrates smoothly with other enterprise systems like HR platforms (e.g., Workday) and ticketing systems (e.g., ServiceNow), streamlining data flow and enhancing operational efficiency.
Robust Reporting: Users can generate insightful reports using Archibus's pre-built templates or customize their own, facilitating data-driven decision-making.
Mobile Accessibility: The Archibus mobile application empowers users to access features and data remotely, improving productivity and convenience for on-the-go tasks.
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No Waitlist Capabilities: You might find it difficult to manage demand for popular spaces.
Unresponsive Customer Support: There might be occasional delays in customer support response times.
Vulnerable to Cyber Attacks: Cloud-based systems may cause data security and privacy issues.
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Speed and Efficiency: Archibus is often criticized for its slow performance, requiring too many clicks and steps to navigate through tasks, leading to wasted time and reduced productivity.
System Connectivity: Users frequently report a lack of seamless integration between different modules within Archibus. This lack of cohesion can lead to data silos and inefficiencies, as information cannot be easily shared across departments or tasks.
Customer Support: Many users express dissatisfaction with the level of customer support provided by Archibus and its implementation partners. Responses to issues are often slow, and bug fixes can take a long time to be implemented, leaving users feeling frustrated and unsupported.
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What sets Skedda apart is that it's not just about bookings — it's about making life easier for everyone. You get interactive maps so you can actually see where that empty desk is hiding. Plus, it tracks how spaces are being used, so you can make smart decisions about your setup.And hey, if you're hosting visitors, the system’s got your back. It sends out invitations with all the details, so your guests feel like VIPs (even if you're just offering them instant coffee).The best part? It lets people book their own stuff. No more endless email chains or awkward hallway encounters trying to snag a meeting room. It's all self-service, which means fewer admin headaches for you.While not enough user reviews are available to provide specific feedback, common pros of similar solutions include intuitive interfaces, customizable rules and robust integrations.On the other hand, potential cons may include a lack of waitlist capabilities, unresponsive customer support and data security concerns.If you're looking for a way to make your space management less chaotic and more efficient, the system’s definitely worth checking out. It might not be perfect, but it gets the job done, and that's what matters, right?

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User reviews from the last year suggest a largely positive sentiment towards Archibus, praising its comprehensive functionality and ability to streamline various aspects of facility management. A standout feature is its robust suite of tools, encompassing space management, move management, maintenance, and sustainability initiatives, all within a single interface. Users rave about the intuitive web-based interface and customization options, enabling them to tailor workflows and modules to their specific needs. For instance, one user highlighted the ease with which they could manage space and occupancy for chargebacks, while another appreciated the flexibility it offered in configuring workflows for different roles. However, some users have pointed out that the software's extensive customization options can sometimes be a double-edged sword, as modifying screens or forms often requires coding knowledge. This potential drawback highlights the importance of adequate training and support, which Archibus thankfully provides through local user groups, international conferences, and a dedicated support team. The software's integration capabilities with other systems like Workday, ServiceNow, CAD software, and Excel are particularly well-received, as they facilitate seamless data flow and enhance operational efficiency. One user specifically mentioned the smooth integration with CAD and Excel, simplifying space and facility management tasks. Archibus shines in its ability to centralize and streamline facility management operations, making it a perfect fit for organizations of all sizes looking to optimize their workplaces. Its comprehensive functionality, customization options, and integration capabilities empower businesses to effectively manage their facilities, ultimately leading to improved efficiency and reduced costs. However, the potential learning curve associated with customization highlights the need for comprehensive training and support to fully leverage the platform's capabilities.

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