Filevine vs ProLaw

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Our analysts compared Filevine vs ProLaw based on data from our 400+ point analysis of Legal Software, user reviews and our own crowdsourced data from our free software selection platform.

ProLaw Software Tool

Product Basics

Filevine is a cloud-based tool for law firms and solo practitioners to manage cases, clients, documents and billing. It offers various AI-powered features and automation to help you improve efficiency, streamline collaboration, reduce overhead tasks and capture more leads.

One of its standout features is the AI-powered document management system. It automatically categorizes and tags documents based on their content, making it easy for attorneys and staff to find information quickly. The AI also helps identify potential conflicts of interest and ensures compliance with legal regulations.

Filevine offers robust task management and matter-handling capabilities. You can easily create matters and consolidate all case-related documents, data, notes and tasks in the same environment. You can also connect contacts to associated legal matters and correspondence history. The software provides tools for accurate time tracking, invoicing and payment processing.

Additionally, the client intake module helps efficiently organize and convert leads from multiple channels. The AI-powered system automatically extracts key information from incoming inquiries, making it easier for staff to follow up and provide timely responses. Filevine's analytics module provides valuable insights into lead generation sources, allowing law firms to focus their marketing efforts on the most effective channels.

The platform employs security measures such as encryption, access controls and regular data audits. It requires multi-factor authentication for staff account access. You can set role-based permissions to grant different access levels based on responsibilities, ensuring sensitive client information remains confidential and secure.

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ProLaw is an end-to-end solution designed for law firms to streamline and manage different aspects of their businesses. It provides inclusions to coordinate and support the processes of various facets of the firm, including executive, legal, IT and finance. It provides a cover-all integration with Microsoft Outlook, Word, Westlaw court rules and other popular applications to help lawyers build and maintain a productive, profitable practice.

It provides real-time business intelligence on the health of the firm, enabling access to and management of all important processes on the go with the mobile app and online portal. It offers additional modules, such as card processing, e-billing, legal calendar and researching to address the entire matter lifecycle to service clients more efficiently and effectively. It also provides personalized training options to promote firm-wide literacy.
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$87/User, Monthly
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$30,000 One-Time
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Product Assistance

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Product Insights

  • Meet Every Deadline With Efficient Calendaring: According to our data, Filevine’s best module is its calendar management toolkit with a 100 analyst rating. You can create events, attach notes and add time entries for each task. The calendar provides color-coded views, filtering options and reminders for upcoming events. It also supports rule-based calendaring that tracks and automatically adds deadlines and events for specific jurisdictions.
  • Streamline Client Experiences Using Intelligent Automation: The platform’s client and contact management toolkit is another strong suite, with an 89 analyst rating. Built-in email communication, client portals and secure document sharing enhance collaboration and accessibility. Customizable intake forms and detailed client profiles enable personalized interactions and efficient lead management. Additionally, integration with two-way text messaging ensures timely and convenient client communication.
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  • Improved Profitability: Find the best use of company time and waste fewer resources on repetitive day-to-day tasks using automation. 
  • Built-in Integration: Use Westlaw services for client tasks and directly add cost transactions to bills. 
  • Streamlined Client Service: Stay on top of client obligations and provide prompt service with an up-to-date database of clients, leads and case information. 
  • Rules-Based Calendaring: Efficiently juggle cases across multiple jurisdictions with a legal calendar that automatically calculates deadlines based on Federal and State court rules. 
  • Intuitive File Identification: Locate specific files quickly with the intuitive matter-based search function. 
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  • Case Management: Centrally access all case-related information, documents, notes, tasks and correspondence. Automate standardized procedures, tasks, reminders and deadlines. Use the activity feed to track tasks in real time, communicate with clients and pull up contextual information. Set up roles and permissions to control access and assign responsibilities. 
  • Lead Capture: Create client intake forms tailored to the firm’s needs. Automate follow-up tasks and communications required to convert potential clients. Use the dashboard to display tasks and track lead volume over time, lead sources, revenue by source and conversion rate. 
  • Integrations: Connect with Lead Docket to streamline lead referrals and access its vast library of integrations. Add over 2,000 applications through its API-based architecture. Seamlessly integrate with QuickBooks to synchronize legacy accounts. Other integrations include Google Calendar, Zapier, Office 365, Domo, Vinesign and Slack. 
  • Legal Documentation: Access an end-to-end document management module with unlimited storage and built-in editing and collaboration tools. The DocGen inclusion instantaneously creates custom contracts, retainers, firm reports, demand letters, interrogatories and more. Search for specific documents via custom document hashtags and OCR. Create custom folder structures to store legal documents separately based on practice areas or cases. 
    • Editing: Lock documents for edits. Edit PDFs, combine and insert documents and apply consistent identifiers to multiple sets of documents. 
    • Filevine Fusion: Use granular reporting to create dynamic documents, sophisticated forms, visuals and charts with a single click. Consolidate data from all over the system into a single document ready to download, print and email. Seamlessly fits into the firm’s existing workflows. 
  • Contracts: Leverage automated approval workflows, version control, custom alerts and real-time editing to manage the entire contract lifecycle. Use dynamic templates with conditional logic to create legally binding contracts instantly. Create custom contracts, letters and drafts in bulk with self-service templates. Seamlessly transfer legacy contracts with captured metadata and track legal obligations via dashboard snapshots. 
  • Reporting and Business Analytics: Generate reports on everything from tasks and notes to time entries and calendar events. Schedule automatic delivery of reports when required. Get data-driven insights on top performers, productivity, training opportunities, task completion rates, cumulative actions taken and more. Expand or limit report results by any condition or factor. 
    • Audit Reports: Record every activity registered in the system and store it for 30 days. Get actionable insights into staff productivity and business profitability. 
    • Filevine Periscope: Enable data visualization via the Periscope extension and expand raw datasets. Get recommendations on the best possible combination of workflows and actions for maximum productivity. Identify and standardize efficient workflows and eliminate ineffective habits.
  • Time and Expense Tracking: Track time from anywhere within the platform. Set up custom hourly rates for legal practitioners and define default rates for everyday expenses. Implement custom templates to streamline expense tracking. 
  • Billing: Seamlessly generate invoices and connect payments to the corresponding bills. Send invoices directly from the billing portal via email, fax or postal mail. Create, send and review active invoices via the billing control panel.
  • Guest Access: Configure permissions to provide temporary guest access to co-counsels, clients and others. Securely share important files, documents, updates and information. 
  • E-signature: Allow clients to electronically sign documents via drawing, typing or uploading an image of their signature. Use recyclable templates to add up to four signers per document and create custom fields for dates, initials and signatures. Track document status and get instant alerts about updates. Automatically save signed documents and contracts to associated folders. 
  • Security: Require clients and staff to sign in with a selfie to get past gesture authentication. 
  • Mobile App: Securely access case files and time tracking capabilities on the go with the mobile application. 
  • Legal Calendar: Always stay up to date with deadlines, Statute of Limitations, important events, meetings and client touchpoints. Schedule firm-wide meetings, appointments and tasks with the central calendar. Filter the view to drill down on specific staff and run calendar reports to create actionable tasks. 
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  • Data Repository: Store and maintain a centrally accessible database of client and lead information. 
  • Conflict Checks: Scan potential clients for possible conflicts of interest before the onboarding process. 
  • Court Docketing and Calendar Management: Synchronize the legal calendar with jurisdictional rules to track deadlines and statutes of limitations. 
  • Case and Matter Management: The centralized database provides instantaneous access to legal documents, matters and contact information. Edit case-related data, appointments and matter information without any hassle. 
  • Time and Expense Management: Simplify the capture of daily activities, maximize the capture of billable time, reclaim client-related expenses, and increase profitability with flexible time and expense tracking options. 
  • Firm-Wide Reporting: Generate preconfigured reports to measure productivity and financial performance. Leverage actionable insights to make swift business decisions. 
  • Contingency Analysis and Disposition: Analyze firm’s financials and client’s net under differing scenarios to prepare flexible settlement strategies. Perform accounting tasks to meet the requirements of contingency-based cases. 
  • Mobile Application: Maintain access to all essential functions while on the move. View, edit and update matter information, track time, save emails, share documents and manage legal calendar remotely with the mobile application. 
  • Firm Reporting: Leverage advanced reporting capabilities to make critical decisions in real time. Build consolidated reports on productivity metrics, client profitability, billings, finances, workflow efficiency, human resources and more. Make edits with the Microsoft toolbar and export reports to Excel with the SSRS Report Builder. 
  • Integrations: Seamlessly integrate with third-party applications to keep all firm data under one environment. Commonly used integrations include Microsoft Outlook, Exchange, HotDocs, Adobe Acrobat Reader, Copitrak, QuickPayroll and more. 
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Product Ranking

#7

among all
Legal Software

#43

among all
Legal Software

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Analyst Rating Summary

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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

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Billing And Payments Calendaring And Legal Docketing Client And Contact Management Dashboard And Reporting Document Management Matter/Case Management Mobile Capabilities Task Management Time And Expense Management 46 89 83 84 88 78 71 76 0 25 50 75 100
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User Sentiment Summary

Excellent User Sentiment 425 reviews
Good User Sentiment 141 reviews
93%
of users recommend this product

Filevine has a 'excellent' User Satisfaction Rating of 93% when considering 425 user reviews from 3 recognized software review sites.

72%
of users recommend this product

ProLaw has a 'good' User Satisfaction Rating of 72% when considering 141 user reviews from 4 recognized software review sites.

4.7 (149)
3.3 (38)
n/a
3.69 (44)
4.6 (263)
3.7 (43)
4.4 (13)
4.0 (16)

Awards

SelectHub research analysts have evaluated Filevine and concluded it earns best-in-class honors for Document Management. Filevine stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award
Document Management Award

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Synopsis of User Ratings and Reviews

Customization: Filevine is highly customizable to suit various legal practices and case types.
Ease of Use: Most reviewers highlighted the platform’s user-friendly interface, making it easy to navigate.
Comprehensive Reporting Features: Its robust reporting tools help firms track data, performance and client conversion effectively.
Streamlined Client Communication: Features like two-way text messaging, document sharing and email linking simplify client communication while maintaining accountability.
Support for Remote Work: Many users praised its accessibility, allowing legal work from anywhere with an internet connection.
Easy Integrations: Filevine integrates well with other legal platforms, enhancing its versatility.
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Customizable: ProLaw's flexibility allows users to tailor the software to their specific needs, including custom fields, reports, and workflows to match individual preferences and firm-specific processes.
Comprehensive Features: ProLaw offers a wide range of features covering various aspects of law practice management, including time tracking, billing, accounting, calendaring, document management, and reporting, providing a centralized platform for managing legal operations.
Integrations: ProLaw integrates with other software applications commonly used in law firms, such as Microsoft Office and QuickBooks, streamlining data exchange and reducing manual data entry.
Scalability: ProLaw is suitable for law firms of all sizes, from solo practitioners to large firms, as it can accommodate growing data volumes and user bases without compromising performance.
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Customer Support Issues: Several users complained about poor customer service, long response times and challenges during onboarding and implementation.
Complex Setup: The initial setup and implementation process can be lengthy, requiring significant internal resources.
Glitches and Bugs: Some users experienced software glitches and technical issues, leading to workflow delays.
Documentation and Training: Reviewers expressed concerns about the lack of sufficient documentation and the need for more training.
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Learning Curve: ProLaw presents a steep learning curve due to its intricate interface and extensive features, often requiring substantial training and ongoing support for users to become proficient.
Customization Challenges: Adapting ProLaw to specific workflows or unique firm requirements can be complex, often necessitating advanced technical expertise or reliance on external consultants, potentially leading to increased implementation costs and delays.
Integration Limitations: Integrating ProLaw with other essential legal software or business applications can pose challenges, potentially hindering data exchange and workflow efficiency, particularly for firms with diverse technology ecosystems.
Reporting Flexibility: Generating customized reports or extracting specific data from ProLaw may require intricate knowledge of the system's reporting tools or necessitate manual data manipulation, potentially impacting efficiency and data analysis capabilities.
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Filevine is a versatile legal practice management solution that helps streamline various operations, from client management and document organization to time tracking, invoicing, and payment processing. Its integrated payment processor facilitates client payments through credit cards or ACH, providing a convenient option for law firms.One of Filevine's standout features is its robust reporting capabilities, enhanced by built-in AI. Law firms can generate detailed reports to track revenue, performance, lead conversion, hiring, caseloads and staff performance. AI-powered analytics provide valuable insights into team dynamics, caseload trends and overall firm health. By identifying top performers and areas for improvement, firms can optimize their operations and enhance efficiency.Filevine's AI also offers generative capabilities. The platform can summarize client applications and interactions, analyze lead sources to inform marketing strategies, and even generate demand letters and scan documents for insights. Additionally, it can automate immigration application processes and assist in document creation by generating summaries, charts and descriptions based on user prompts.While Filevine is a powerful tool for many law firms, it has some limitations that may not suit all needs. For example, it currently lacks a dedicated section for subrogation liens in the draft closing tab. Its sorting and filtering options for reminders could be improved. Additionally, the restriction of assigning only one cost/trust account per organization may not align with regulatory requirements for larger firms.Overall, Filevine is a valuable tool for solo practitioners and mid-sized law firms seeking to streamline their operations and leverage AI-powered insights. However, larger enterprises with more complex needs may find limitations that require careful consideration.

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If you're a lawyer drowning in paperwork and struggling to keep your firm's finances in order, ProLaw might just be the life raft you need. ProLaw, developed by Thomson Reuters Elite, is a comprehensive legal practice management software that helps law firms of all sizes manage their cases, clients, and finances. It's like having a personal assistant, accountant, and paralegal all rolled into one! ProLaw's strengths lie in its ease of use, comprehensive feature set, and ability to improve efficiency and productivity. Users rave about its intuitive interface and how it streamlines tasks like time tracking, billing, and document management. ProLaw's robust features, including client and contact management, matter management, conflict checking, and document automation, make it a one-stop shop for all your law firm's needs. ProLaw also integrates seamlessly with Microsoft Office, which is a major plus for many users. However, ProLaw does have a couple of drawbacks. Its high price tag can be a barrier for smaller firms or solo practitioners, and its lack of integration with certain other software can be frustrating. Despite these shortcomings, ProLaw is still considered one of the top legal practice management software options on the market. So, who is ProLaw best suited for? Law firms with 10 or more members who are looking for a comprehensive, all-in-one solution to manage their practice will find ProLaw to be a valuable asset. It's particularly well-suited for firms that handle a large volume of cases and clients, as it can help them streamline their workflows and improve their bottom line. If you're looking for a software that can help you take your law firm to the next level, ProLaw is definitely worth considering. Just be prepared to invest a significant amount of money upfront.

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