DataBasics Reviews & Pricing

by DataBasics | Founded 1974, Reston, VA

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Overview Benefits Reviews Features

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What is DataBasics?

Industry Specialties: Serves all industries

Databasics is a cloud-based time and expense reporting software that uses next-gen technology to focus on customer demands and resolve expense management challenges. It provides the necessary tools to manage reporting, corporate policies and compliance with enhanced flexibility. This fully customizable tech integrates with any program, making it a perfect fit for the customer’s requirements. Various fund sources get allocated depending on factors like location. It approves expense reports and generates remittance reports from the company card. Create transaction feeds automatically and allow users to handle ad hoc investigations, personalized workflows and compliance standards. It automates business operations, keeps track of the employees and manages business-related expenses and boosts worker reimbursement.

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DataBasics Benefits and Insights

Why use DataBasics?

Key differentiators & advantages of DataBasics

Quick Reporting: Create expense reports, time logs filing and submissions more efficiently with a centralized workflow.
Ease of Accessibility: Access data and system from anywhere via desktops, mobile laptops or tablets as long as there’s a stable internet connection.
Transparency: Gain complete visibility over the business’s financial health with modifiable dashboards to provide the smallest detail you need to run the business.
Accuracy: Make sure the travel expense reporting is accurate and quick with GPS mileage tracking. Ensure a faster reimbursement and improved productivity with total compliance.
Eliminate Repetitive Tasks: Simplify the approval process by automating tasks and eliminating the need to re-key data.

Industry Expertise

It serves industries such as nonprofit, international development, federal contractors, field services, home health care, contract research organizations, professional services and staffing firms.

Key Features

Time: Ensure better usability with a fully mobile, easy-to-use, deploy and administer time management solution. Stay compliant no matter where the business takes place and gain insight, accountability and transparency. Make sure that everyone is on the same page with adjustable fields and control. Enable enhanced control by tracking projects, grants, utilizations and leave. Ensure better integration by collaborating billing, accounting and expense reporting in one system.
Expense: Get support for international laws, tax policies, currencies and languages. Boost the efficiency of audits by enforcing company policies and keeping track of the projects and grants. Handle receipts, per diems, budgets and mileage with a fully mobile system.
Leave Management: Simplify and track time off requests. Create an approval structure for ensured control and improved efficiency with the Intelligent Workflow. Keep records of present accruals and predict future accruals for all employees and different types of leaves. Get a clear view of upcoming leave requests at the individual, team and organizational levels. Ensure compliance with the Family and Medical Leave Act. Minimize the possibility of errors, redundancies and reconciliations by clubbing time and expense in a single solution.
P-Card Management: Allocate resources and ensure control over various expenses like project and activity spend at any level. Gain immediate access to critical P-card reporting information using standard reports. Always be on the know with real-time notifications. Ensure accuracy and enhanced efficiency by integrating P-card programs with expense management systems.
Advanced OCR: Create expense reports with the line items by uploading or emailing receipts as per convenience. Break down charges by category like room rate, room tax, parking, meal. Get OCR review and correction by real people. Ensure quick reconciliation and save time by automatically matching card transactions to receipts and invoices with advanced OCR solutions. Get global localization by capturing information such as VAT, GST, dates and currencies in various formats. Automate receipt and line item matching.
Audit Utility: Track details of the expense reports and fine-tune them so that the employees can focus more on the core functionalities of the business. Give auditors the freedom to configure queries as tightly or broadly as required. Review receipts, or content with split-screen functionality. Control audit access rights and ensure all reports contain transaction history, date stamps, modifications and adjustments. Directly configure audits for repetitive, fixed criteria auditing.
Vendor Invoice Management: Use the latest OCR technology and auto-fill transaction line for payments and approvals. Configure workflow by department, company and spending limit. Make sure that the tasks are completed on time with rule-based email alerts. Establish predefined audit processes depending on the flexible criteria. Get automated bidirectional integration with procurement and accounts payable systems.
Receipt Batcher: Autofill transaction line items and automatically capture receipt details with the use of OCR technology. Automatically organize and consolidate receipts by projects, departments and companies. Transfer batches of receipts to the accounting system with AP integration. Minimize manual review by creating predefined audit processes.