PHP POS Reviews & Pricing

by PHP Point of Sale | Founded 2010, Rochester, NY

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Overview Pricing Benefits Reviews Features

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What is PHP POS?

Industry Specialties: Serves all industries

PHP POS is an open-source point-of-sale system designed for small businesses and individual entrepreneurs. It offers essential POS features like product management, inventory tracking, sales recording, and basic reporting. Users praise its customizability and low cost, often opting for self-hosted installations to keep expenses minimal. However, setup and maintenance require technical expertise, making it less suitable for beginners or businesses needing extensive support. Compared to paid competitors, PHP POS lacks advanced features like multi-store management, employee permissions, and integrations with popular apps. While users appreciate its flexibility and cost-effectiveness, they also acknowledge the trade-off in terms of user-friendliness and functionality. Pricing varies depending on hosting and customization needs, but self-hosted installations start around $50, with additional fees for premium themes and plugins.

Pros

Free & open-source
Highly customizable
Low cost to self-host
Simple & intuitive interface
Basic features for most needs

Cons

Requires technical expertise
Limited advanced features
No multi-store support
Minimal customer support
Potential security risks

PRICE

COMPANY SIZE

DEPLOYMENT

PLATFORM

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User Sentiment

Based on 304 reviews:

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Product Screenshots and Videos

PHP POS Pricing

Based on our most recent analysis, PHP POS pricing starts at $8 (Per Month, Freemium).

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Starting From: $8
Pricing Model: Per Month, Freemium
Free Trial: Yes, Request for Free

Training Resources

PHP POS is supported with the following types of training:

Documentation
In Person
Live Online
Videos
Webinars

Support

The following support services are available for PHP POS:

Email
Phone
Chat
FAQ
Forum
Help Desk
Knowledge Base
Tickets
Training
24/7 Live Support

PHP POS Benefits and Insights

Why use PHP POS?

Key differentiators & advantages of PHP POS

Unleash Your Inner Tweak Master: PHP POS's open-source nature lets you customize it to your exact needs. Craft bespoke workflows, tailor reports, and even build custom plugins - the possibilities are endless.
Cost-Conscious Champion: Ditch the hefty price tags of closed-source POS systems. PHP POS is free to download and use, with minimal hosting costs and optional add-ons for advanced needs. Save your resources for what truly matters - growing your business.
Data Detective: Gain valuable insights into your operations with built-in reporting tools. Track sales trends, analyze inventory levels, and identify customer buying patterns to make informed decisions and optimize your business strategy.
Tech-Savvy Simplicity: Don't be intimidated by complex interfaces. PHP POS boasts a user-friendly design that makes it easy for anyone, from seasoned cashiers to tech newbies, to navigate and master the system quickly.
Community Connection: You're not alone in your POS journey. PHP POS has a vibrant community of developers and users offering support, sharing tips, and contributing to the ongoing development of the platform.
Future-Proof Flexibility: As your business evolves, so can your POS. PHP POS's modular design allows you to add new features and integrations as your needs change, ensuring your system stays relevant and adaptable.
Security in Your Own Hands: Take control of your data security. Self-hosted installations give you complete ownership and oversight, allowing you to implement your preferred security measures and customize access permissions.
Investment in Openness: By choosing PHP POS, you're not just investing in a POS system, you're investing in an open-source philosophy. Contribute to the development community, share your knowledge, and help shape the future of POS technology.

Industry Expertise

While PHP POS offers general POS functionality for various businesses, it doesn't cater to specific industry needs. Its open-source nature and customizability, however, make it attractive to tech-savvy businesses in any industry requiring flexibility and the ability to tailor the system to their unique workflow and data demands. Additionally, the active community can offer industry-specific plugins and support based on shared needs.

PHP POS Reviews

Average customer reviews & user sentiment summary for PHP POS:

304 reviews

94%

of users would recommend this product

Synopsis of User Ratings and Reviews

Based on an aggregate of PHP POS reviews taken from the sources above, the following pros & cons have been curated by a SelectHub Market Analyst.

Pros

Simple and intuitive interface: Reduces training time and improves staff efficiency, especially for small businesses with limited tech experience. Many users praised the clean layout and logical workflow, allowing staff to focus on customer service rather than struggling with the POS system.
Streamlined inventory control: Real-time stock tracking, low-stock alerts, and barcode scanning minimize errors and prevent stockouts. Users reported significant reductions in inventory discrepancies and improved stock management, leading to fewer out-of-stocks and happier customers.
Adaptable to diverse needs: Wide range of features and integrations cater to specific industry requirements and business growth. From restaurant orders to appointment booking, many users highlighted the ability to customize the POS for their unique needs, eliminating the need for multiple software solutions.
Actionable sales reports: Gain valuable customer and performance insights to optimize marketing, staffing, and product offerings. Users appreciated the detailed reports and data analysis tools, enabling them to make data-driven decisions about promotions, staffing levels, and inventory.
Cost-effectiveness: Open-source option available: Free or affordable plans cater to various budgets and business sizes. Many users found PHP POS to be a budget-friendly alternative to proprietary POS systems, with options to scale as their business grows.

Cons

Limited customization options: May require technical expertise for advanced configurations or integrations, potentially hindering user experience for non-technical users. Some reviews mentioned challenges customizing receipts or reports without coding knowledge.
Reliance on community support: Open-source nature may require users to seek help from online communities or forums for troubleshooting or feature requests, potentially leading to delays or dependence on external resources. Users reported waiting for solutions or workarounds from the community, impacting workflow.
Compatibility concerns: Integration with specific hardware or software might require additional effort or custom development, potentially increasing costs or implementation time. Some users encountered difficulties connecting older hardware or niche software, requiring extra workarounds.
Scalability limitations: Free or basic plans may have limitations on features, data storage, or user accounts, potentially restricting growth for larger businesses. Some reviews mentioned outgrowing the features or data storage capacity of free plans, requiring paid upgrades.
Security considerations: Open-source nature may require additional vigilance and proactive security measures compared to closed-source solutions, potentially increasing IT workload. Some users expressed concerns about managing server security or keeping the software updated, especially for businesses with limited IT resources.

Researcher's Summary:

The buzz around PHP POS is mixed, painting a picture of a POS system with distinct strengths and weaknesses. Users laud its intuitive interface, streamlined inventory management, and adaptability, often praising it as a time-saver compared to clunkier alternatives. This simplicity makes it a hit with small businesses and those new to POS systems, allowing staff to focus on customers rather than software struggles. However, PHP POS stumbles in its lack of extensive customization options. Power users and those with unique needs may find themselves hitting walls, yearning for the deep integrations and bespoke configurations offered by its pricier competitors. Additionally, the open-source nature presents a double-edged sword: while it keeps costs down, it also throws users into the arms of online communities for troubleshooting and feature requests, potentially leading to frustrating delays. Ultimately, PHP POS shines for its user-friendliness, affordability, and solid core features. But for businesses demanding extensive customization, robust integrations, and hand-holding support, its limitations might outweigh its charms. Remember, choosing the right POS is a balancing act – weigh PHP POS's strengths against your specific needs to see if it strikes the perfect chord for your business.

Key Features

Inventory Management: Count items, edit quantities, assign serial numbers, generate summaries, scan products, refill goods, view updates and more. Track inventory movement and avoid out of stocks with real-time updates. View reports and gain insightful access to sales data.
Employee Management: Add new employees, grant permissions, create user-profiles and more with employee management tools. Record employee work hours using an integrated time clock. Access summarized information about recorded time in the form of reports.
Offline: Skip internet connection hassles and work smoothly while offline. Log in and check the Offline Mode box to enable the functionality. Works only with a valid SSL certificate. Keep the browser open and log in to allow automatic sales screen sync.
Reports: Use graphical, summary and detailed reports to provide insights into total sales, profit and loss, item totals, sum transactions, commissions, payments, customers and more. Generate custom reports to view stats for a specific category.
Delivery: Accept orders, add customers, schedule delivery, manage shipping zones, process payments, send receipts, view status information, update details and control the complete delivery lifecycle using a flexible management system.
Marketing: Create deals and promotions like "buy one get one free" and "flat 20% off" to strengthen customer loyalty and improve sales. Keep guests coming back for more using coupons, personalized rewards, gift cards and attractive offers.

Approach to Common Challenges

Inventory Management: PHP POS tracks stock levels, generates low-stock alerts, creates purchase orders, and supports barcode scanning for efficient inventory control.
Sales Tracking: Records sales transactions, generates receipts, and provides basic sales reports for insights into revenue and customer behavior.
Customer Management: Stores customer information, allows for loyalty programs and gift cards, and tracks purchase history to personalize the shopping experience.
Employee Management: Assigns user permissions, tracks employee hours, and generates sales reports by employee for performance management and accountability.
Reporting and Analytics: Offers basic sales, inventory, and customer reports for data-driven decision-making.
Customization: Open-source nature allows for code modifications, custom integrations, and tailored reports to fit unique business needs.

Cost Of Ownership

Frequently asked questions regarding PHP POS pricing include:

Q: Is PHP POS really free?
A: Yes, PHP POS itself is free and open-source software. You can download and use it without any licensing fees. However, additional costs may arise for hosting, domain names, SSL certificates, and premium plugins or themes.
Q: How much does it cost to self-host PHP POS?
A: Self-hosting costs depend on your chosen web hosting provider and plan. Basic shared hosting can be as low as $5 per month, while dedicated servers or managed hosting with more technical support can be significantly higher.
Q: Are there any paid plans for PHP POS?
A: While the core software is free, some developers offer premium plugins and themes with additional features or customization options. These are typically one-time purchases or annual subscriptions, ranging from $20 to $100.

Limitations

At the time of this review, these are the limitations according to user feedback:

Charges fees for change in business location.
Product sync issues.

Suite Support

Email: [email protected]. Send inquiries in the contact widget.

Phone: (800) 827-7059, Monday to Friday, 9:00 a.m. to 5:00 p.m. EST.

Training: Access documentation and video tutorials.

Tickets: Not mentioned on the website.

FAQs

Frequently asked questions regarding PHP POS include:

Q: How does PHP POS handle inventory management?
A: PHP POS tracks stock levels, generates low-stock alerts, and facilitates barcode scanning for efficient inventory updates. This helps businesses avoid stockouts and optimize purchasing decisions.
Q: Can PHP POS integrate with other software?
A: Many PHP POS options offer integrations with accounting software, CRM tools, and e-commerce platforms. This streamlines data flow and automates tasks, saving time and reducing errors.
Q: What payment options does PHP POS support?
A: Secure payment gateways and integrations with popular processors are crucial. Look for POS systems that handle cash, credit cards, mobile payments, and gift cards to cater to diverse customer preferences.
Q: Is PHP POS user-friendly for staff training?
A: Intuitive interfaces and simplified workflows are key for quick staff onboarding. Consider POS systems with clear tutorials, role-based permissions, and touch-screen compatibility for ease of use.
Q: Does PHP POS offer reporting and analytics features?
A: Generating sales reports, tracking employee performance, and analyzing customer trends are essential for business insights. Choose a POS system with customizable reports and data visualization tools to gain valuable knowledge for informed decision-making.