GEP SMART vs Workday Spend Management

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Our analysts compared GEP SMART vs Workday Spend Management based on data from our 400+ point analysis of Procurement Software, user reviews and our own crowdsourced data from our free software selection platform.

Workday Spend Management Software Tool

Product Basics

GEP SMART (formerly SMART by GEP) is a cloud-based, AI-powered supply chain system built on Microsoft Azure. It is suitable for larger corporations and leverages cutting-edge technologies like artificial intelligence, big data, blockchain and the IoT to educate and empower decision making. Its unified setup gives users a simplified location for all of their needs and tasks.

It gives users the ability to monitor supplier performance and the entire purchasing process from requisition to approval. Users can automate source-to-pay processes and other tedious tasks to increase accuracy and cut down on the time and resources required for each. It provides cost-cutting inclusions that measure initiatives to their outcomes along with spend analysis and visibility through analytical reporting.
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Workday Spend Management is a comprehensive solution designed to streamline procurement processes, making it an ideal choice for medium to large-sized organizations seeking to optimize their spend strategies. This software stands out for its ability to integrate seamlessly with other financial and HR systems, providing a unified platform that enhances visibility and control over company spending. Among its most celebrated features are automated procurement workflows, real-time budget tracking, and advanced analytics, which collectively contribute to more informed decision-making and operational efficiencies. When compared to similar products in the market, users often highlight Workday Spend Management's user-friendly interface and the robustness of its reporting tools as key differentiators. Pricing for Workday Spend Management is typically subscription-based, varying according to the size of the organization and the specific modules required, ensuring that companies can tailor the solution to their unique needs without overspending.

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$500,000 Annually, Quote-Based
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$5,900 Annually
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Product Insights

  • Find The Best Products: According to our analysts, the platform offers one of the most robust catalog handling toolkits, offering 100% of key features and tools out of the box. It offers catalog templates, product bundling, favorite shortlisting and punch-out catalogs based on past purchases. The built-in AI enhances buying experiences by analyzing legacy data and directing buyers to ideal products. You can also track changes in pricing, lead time, SIN and contract numbers for each item.
  • Create Purchase Orders (PO) Efficiently: Our analysts rated the PO management module at 90, placing it alongside industry stalwarts like SAP Spend Management (95) and Workday Spend Management (88). It supports automated PO generation, approval workflows, recurring and pre-specified purchases, blanket orders, eSignatures, and file attachments. You can brand POs with your business logo and attach notes or files for suppliers.
  • Streamline Sourcing: The platform’s robust sourcing features earned a 93 rating from our analysts. You can automate online requisitions, compare supplier offers, and create and send RFQs to suppliers. The sourcing dashboard offers an overview of RFIs, RFQs, RFPs and auctions for data-driven decision-making. You can collaborate with the best suppliers using an automated supplier risk scoring system that considers restricted-party screening, financial risks, metrics, and more of each supplier.
  • Improve Supplier Collaboration: The platform scored a strong analyst rating of 91 for its supplier relationship management module. It lets you onboard suppliers, offers unique portals, facilitates internal communication, and enables supplier categorization and segmentation. The platform tracks supplier performance using custom metrics and offers a multi-tier assessment model and demand planning and forecasting tools.
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  • Streamlined Procurement Processes: Workday Spend Management simplifies the procurement process, enabling businesses to quickly and efficiently manage their purchasing activities from requisition to payment, reducing the time and effort required for procurement tasks.
  • Enhanced Spend Visibility: The software provides comprehensive insights into company spending, allowing organizations to identify spending trends, uncover cost-saving opportunities, and make informed budgeting decisions.
  • Improved Supplier Management: With Workday Spend Management, businesses can better manage their supplier relationships, including maintaining up-to-date supplier information, tracking performance, and leveraging supplier data to negotiate better terms.
  • Increased Compliance: The platform helps ensure compliance with both internal policies and external regulations by automating approval workflows, enforcing purchasing policies, and providing detailed audit trails for all transactions.
  • Cost Savings: By streamlining procurement processes and providing visibility into spending, Workday Spend Management helps organizations identify inefficiencies and reduce costs, leading to significant savings over time.
  • Scalability: Workday Spend Management is designed to grow with your business, easily adapting to changes in size, structure, or procurement needs without requiring significant additional investment or resources.
  • Enhanced Collaboration: The platform facilitates better collaboration within procurement teams and across departments by providing a centralized system for managing procurement activities, sharing information, and communicating about procurement tasks.
  • Real-Time Data Access: Workday Spend Management offers real-time access to procurement data, enabling decision-makers to quickly obtain the information they need to make timely and effective decisions.
  • Integrated Financial Management: The software seamlessly integrates with other financial systems, providing a unified view of financial data and enabling more accurate financial planning, budgeting, and forecasting.
  • User-Friendly Interface: With its intuitive design and user-friendly interface, Workday Spend Management makes it easy for users of all skill levels to navigate the system and perform procurement tasks efficiently.
  • Mobile Accessibility: Workday Spend Management's mobile capabilities allow users to manage procurement tasks on the go, increasing productivity and ensuring that procurement activities can continue uninterrupted, regardless of location.
  • Customizable Reports and Dashboards: The platform offers customizable reporting and dashboard features, enabling businesses to create tailored reports that meet their specific needs and provide actionable insights into their procurement activities.
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  • Spend Analysis: You can automatically gather and integrate spend data from various sources into a unified dataset. Analyze spending patterns, from line-item details to enterprise-wide trends. Identify cost-saving opportunities with real-time spend alerts and advanced classification.
  • Sourcing: Use customizable templates and workflows to build multi-line proposals and quotes. Built-in supplier intelligence gives you a comprehensive view of existing suppliers. Drive best-value sourcing through real-time auctions and create sourcing events from pre-built templates.
  • Contracts Management: Use redlining and eSignature tools to collaborate with stakeholders and author contracts. Source-to-pay integration converts negotiated terms into digital contracts and catalogs. Dashboards help track contract utilization, compliance, supplier performance and potential risks. Quickly locate contract details with intelligent search. Maintain compliance with integrated reports, user-defined alerts and automated reminders for contract reviews, renewals and rebids.
  • Supplier Management: Maintain a supplier repository with buyer-entered and supplier-maintained data, including risk assessments, contact details, diversity certifications, financial information and critical business documents. Evaluate performances using customizable scorecards that combine qualitative and quantitative metrics. You can provide suppliers with greater control through self-service portals, easy registration options and master data management tools.
  • Procure-To-Pay: Electronically create and approve requisitions for catalog and non-catalog items. Generate purchase orders directly from requisitions or independently and track their status. Use line-by-line invoice matching tools and automatic approval workflows to reduce errors. Customize requisition-to-pay workflows, including failover, delegation and escalation rules, to cater to the specific needs of different business units and locations.
  • Payments: Automate global payments through Mastercard's virtual card service. The platform optimizes working capital by streamlining payments and providing early payment flexibility, improving liquidity and financial agility. Additionally, it integrates with sustainability initiatives to track and manage sustainable spending according to your CSR goals.
  • Accounts Payable Automation: Use an organized queue management workflow with automatic routing, reviews and approvals to minimize manual intervention and expedite problem resolution. Multi-way matching powered by AI ensures accurate invoice validation against purchase orders and negotiated prices, with configurable tolerances and user-defined matching rules. The platform uses OCR technology to convert scanned paper invoices or PDFs into machine-readable documents.
  • Risk Management: Develop a third-party risk management (TPRM) strategy to identify, prioritize and mitigate potential risks. The platform facilitates vendor segmentation based on a risk-based assessment to allocate resources efficiently and keep an eye on high-risk vendors. Risk assessments include cybersecurity vulnerabilities, data privacy, operational disruptions, compliance concerns, geopolitical instability and business continuity issues.
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  • Strategic Sourcing: Achieve quick implementation and collaborate with suppliers and stakeholders on contracts based on dynamic negotiations to source project intake seamlessly. Access real-time data to track savings, reporting, supplier performance and activity for a streamlined workflow. 
  • Procure to Pay: Create, categorize and manage purchase requisitions, orders, supplier invoices and policies to streamline P2P processes under a centralized space. Eliminate manual labor with machine learning to access real-time spend analytics. Automate the process to control spend data in a flexible manner. Enable a live chat option to receive quick status updates on invoices and requisitions. 
  • Inventory: Access robust inventory controls and supply chain analytics within a centralized, flexible framework. Store, track and manage inventory without any external interference using mobile controls. Gain complete visibility and instant data analysis of reports. 
  • Expenses: Minimize paperwork and manual labor by automating the process of expense reporting. Scan and upload receipts to automatically create expense reports based on expense category, price and other details. 
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Product Ranking

#12

among all
Procurement Software

#79

among all
Procurement Software

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Analyst Rating Summary

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Platform Capabilities
Platform Security
Product Catalog
Sourcing
Supplier Management
Dashboard and Reporting
Platform Security
Sourcing
Requisitions
Supplier Management

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

GEP SMART
Workday Spend Management
+ Add Product + Add Product
Budget Management Contract Management Dashboard And Reporting Invoice Management Mobile Capabilities Native Integration And Extensibility Platform Capabilities Product Catalog Purchase Orders Management Receiving And Inventory Management Requisitions Sourcing Spend Management Supplier Management 0 81 83 89 60 45 100 100 90 56 67 93 76 91 65 77 100 59 80 70 88 79 88 78 92 100 75 89 0 25 50 75 100
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

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User Sentiment Summary

Excellent User Sentiment 180 reviews
Great User Sentiment 578 reviews
92%
of users recommend this product

GEP SMART has a 'excellent' User Satisfaction Rating of 92% when considering 180 user reviews from 4 recognized software review sites.

86%
of users recommend this product

Workday Spend Management has a 'great' User Satisfaction Rating of 86% when considering 578 user reviews from 4 recognized software review sites.

4.4 (22)
4.2 (24)
4.6 (7)
n/a
n/a
4.4 (65)
4.7 (126)
4.4 (415)
4.2 (25)
3.7 (74)

Awards

SelectHub research analysts have evaluated GEP SMART and concluded it earns best-in-class honors for Product Catalog. GEP SMART stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award
Product Catalog Award

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Synopsis of User Ratings and Reviews

User-Friendly Interface: Users praise the platform for its intuitive design, making navigation and sourcing straightforward, even for team members without extensive procurement experience.
Efficient Sourcing: GEP SMART streamlines the sourcing process, enabling users to quickly identify and compare potential suppliers, saving valuable time and effort.
Improved Spend Visibility: The platform provides comprehensive insights into spending patterns, empowering users to identify cost-saving opportunities and optimize procurement strategies.
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Streamlined Procurement: Workday Spend Management helps to simplify the procurement process, making it easier for businesses to manage their spending. The platform offers a centralized location for purchase orders, invoices, and contracts, which can help to reduce paperwork and improve efficiency.
Enhanced Visibility: Gaining better visibility into spending patterns is another advantage. The platform provides real-time insights into spending data, which can help businesses to identify areas where they can save money. This can be especially helpful for businesses that are looking to reduce costs or improve their bottom line.
Improved Compliance: Workday Spend Management can also help businesses to improve compliance with procurement policies and regulations. The platform offers features such as automated approval workflows and audit trails, which can help to ensure that spending is compliant with company policies.
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Limited Customization: Users have expressed frustration over the inflexibility of templates and workflows, making it difficult to tailor the system to their specific procurement requirements.
Complex User Interface: The system's navigation and interface have been criticized for being overly complicated and not user-friendly, leading to a steep learning curve for new users.
Integration Challenges: Integrating GEP SMART with existing ERP or other procurement systems has proven to be a hurdle for some organizations, causing data silos and workflow disruptions.
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Usability Challenges: Workday Spend Management can have a steep learning curve due to its complex interface and navigation, especially for those accustomed to more intuitive platforms. This complexity can lead to decreased user adoption and require additional training resources.
Customization Limitations: The system's rigidity can pose challenges for organizations with unique or industry-specific procurement needs. For example, tailoring approval workflows or integrating with niche third-party applications may require extensive configurations or custom development, which can be time-consuming and costly.
Reporting Constraints: Generating ad-hoc reports or extracting specific data points can be cumbersome, often requiring users to navigate through multiple modules or rely on IT support. This can hinder data-driven decision-making and limit visibility into spending patterns.
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Want to get SMART about procurement? GEP SMART is a cloud-based, AI-powered procurement software platform designed to streamline and automate the entire source-to-pay process. User reviews highlight its comprehensive functionality, covering everything from spend analysis and savings tracking to sourcing, contract management, supplier management, and procure-to-pay. Users praise its user-friendly interface and robust reporting engine, which allows for detailed tracking of spending and identification of areas for improvement. GEP SMART's mobile-native design is also a significant plus, enabling procurement professionals to work effectively from anywhere.However, some users have pointed out that the software's learning curve can be steep, especially for those unfamiliar with procurement software. Additionally, while GEP SMART offers a wide range of features, some users have expressed a desire for more customization options. Despite these minor drawbacks, GEP SMART is generally well-regarded for its comprehensive functionality, user-friendly interface, and mobile accessibility.GEP SMART is best suited for organizations looking for a unified, AI-powered procurement solution that can streamline their processes and enhance their strategic capabilities. Its comprehensive functionality and user-friendly design make it an ideal choice for businesses of all sizes, particularly those with a mobile workforce. However, organizations with highly specific customization needs may need to consider other options or factor in additional implementation time.

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Workday Spend Management's ability to streamline spend analytics and automate tasks has resonated with businesses seeking greater efficiency and cost savings. Positive feedback highlights the software's intuitive design, which allows users to easily monitor expenses and engage with suppliers. The automation of procurement processes, including purchase requisitions and invoice management, has significantly reduced manual labor for many organizations. Workday Spend Management stands out from the competition with its strategic sourcing capabilities. The platform facilitates collaboration with suppliers and stakeholders, enabling dynamic negotiations and seamless project intake. Real-time data on savings, reporting, and supplier performance empowers businesses to make informed decisions and optimize their supply chains. When compared to other spend management solutions, Workday's offering shines in its ability to provide a centralized platform for managing various business areas, including human resources, financial planning, and data analytics. This comprehensive approach allows for greater visibility and control over spending across the entire organization. Workday Spend Management is an ideal solution for businesses of all sizes looking to enhance their spend management practices. Its scalability and flexibility make it suitable for organizations with varying needs and complexities. The platform's ease of use and comprehensive features empower businesses to save time and money while gaining valuable insights into their spending patterns. Whether you're a small startup or a large enterprise, Workday Spend Management can help you optimize your procurement processes and achieve greater financial control.

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