Proactis vs Coupa Procurement

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Our analysts compared Proactis vs Coupa Procurement based on data from our 400+ point analysis of Procurement Software, user reviews and our own crowdsourced data from our free software selection platform.

Proactis Software Tool

Product Basics

Proactis provides cloud-based, comprehensive business process automation and spend management solutions to B2B organizations. It operates through The Business Network, a free portal where organizations can set up business listings, showcase their products and connect with qualified buyers.

In 2017, Hubwoo was acquired by the Proactis group. Since then, the partnership has resulted in enhanced offerings that involve end-to-end spend management and B2B e-commerce capabilities. It integrates with all types of procurement and ERP products. It comes with convenient-to-use inclusions that drive compliance requisitioning, adoption, and cost savings by reducing inefficiencies in the accounts payable process.
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Coupa Procurement aims to bring the ease of consumer shopping to daily processes. With a focus on attaining full visibility, control and management of expenses, it can streamline and optimize time-intensive tasks. Key features include budget tracking, spend management, fraud detection and purchase requisitions.

Its modern design makes adoption across an entire business easy, while visibility features provide valuable information regarding demand and planning. Simple purchase requisitions and order processes are trackable in real time as well.
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Product Insights

  • Higher Cost Savings: Leverage spend management processes that result in higher cost savings and increase operational profit. 
  • Greater Efficiency: Automation of tasks and processes like research, buying and payment save valuable time and employee effort. Enabling employees to focus on more important tasks leads to increased organizational productivity and cost efficiency. 
  • Improved Transparency: Understand and closely monitor procurement processes using real-time data insights. Greater transparency helps make educated decisions for better operational performance. 
  • More Value: Drive more value from procurement tasks through streamlined processes and robust source-to-contract tools that help select and manage suppliers, business contracts, and much more, all through a single interface. 
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  • Gain Spend Visibility: Maximize pre-approved spend and gain valuable visibility into the entirety of the purchase-to-pay process. 
  • Maximize Spend Usage: Track purchase requisitions and order processes in real time to maximize pre-approved spend usage. 
  • Easy to Adopt: A modern design and easy-to-access list of features and tools make adoption easy for procurement teams and suppliers. 
  • Save Time: Adoption of a company-wide procurement system gives an enhanced environment to simplify tedious tasks and boost efficiency. 
  • Minimize Errors: Reduce human errors by leveraging tools within the system while cutting down on resources spent fixing input errors. 
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  • Procurement Control: Tools for purchasing professionals support the overall purchase process. Includes contract and supplier management, sourcing as well as marketplace solutions to help streamline procurement processes. 
  • Source-to-Contract: Record and store contracts, obtain real-time data insights about the firm’s financial liabilities and keep a well-maintained contract portfolio. 
    • Sourcing: Supports strategic sourcing processes with tools to enhance, optimize and streamline contract sourcing. 
    • Project Management: Optimizes procurement projects from planning to implementation and delivery. Standard practice templates reduce manual work and offer a complete overview of projects to all team members. 
    • Vendor Management: Provides complete control over the vendor lifecycle, including vendor information, a vendor directory and web-based tools for vendor appraisals. Helps measure performance and finalize the best performing vendors consistently. 
    • Contract Management: Drive optimized value for supplier contracts, ensure end-to-end contract compliance, and record all contracts for complete visibility and informed contract management. 
    • Catalog Management: Onboard new suppliers easily through effective and efficient features that include automated contract management, self-service catalog maintenance and streamlined collaboration with all suppliers. 
    • ERP Integration: Offers seamless integration with single or multiple ERP apps. Integrates with Microsoft Dynamics, Exact, Unit4, SAP, Coda, Oracle and others. 
    • Source-to-Contract Spend Intelligence: Provides a comprehensive view of business spendings in real time. Facilitates management of operational as well as financial performance. 
    • Source-to-Contract Reporting: Facilitates better buying decisions through contract reporting that shows all insights within the client’s performance. 
  • Purchase-to-Pay: Increased compliance with authorized procedures, invoice process automation and more improves visibility and control of business spending. 
    • Procurement: Provides complete control over item procurement and ensures smart and efficient allocation as well as usage of budgets. Intelligent search tools help navigate and find products easily, with guided buying and order compliance. 
    • Workforce Hiring: Streamlines hiring processes, granting the ability to define agreements, draft hiring contracts and facilitate candidate selection, job profile listing, time keeping and more. Automation in these steps and administration saves time. 
    • Budget Management: Real-time insights with reporting and streamlined dashboards enable controlled spendings and improve decision making. 
    • Expense Management: Supports digital claims and expense filing. Employees can view incurred expenses that comply with taxation regulations and policies. 
    • Account Payable Automation: Includes fully managed invoices and allows converting PDFs and hard copies into electronic invoices that are accessible anytime and anywhere. 
    • Invoicing: Offers invoice capture and management, an e-invoicing portal and accelerated payment capabilities. These streamline the invoicing process from receipt to payment, optimize cash flows, improve overall productivity and minimize risks. 
    • Accelerated Payment: Helps suppliers receive early payments in return of small discounts to buyers. Improves supplier data and CSR. 
    • Purchase-to-Pay Mobile Application: Several apps let employees approve requisition purchase orders, view and take actions on invoices, and much more, from an Android or iOS mobile device. 
  • Sourcing Software: Includes several collaborative, flexible and reliable features that support effective sourcing procedures. Helps create structured, visible and easy-to-track processes. 
  • The Business Network: Enables simple, faster and cost-effective buyer-supplier relationships. Suppliers can connect with thousands of enterprises through one secure network. Buyers can connect with verified suppliers, collaborate and close the best deals. 
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  • Purchase Requisitions: Helpful tools guide users through their buying processes while bringing preferred products to the surface. Also offers alerts to show discounts and other advantageous terms. 
  • Open Buy Shopping: Coupa Open Buy provides a centralized area for price comparison across all suppliers. Both punchouts and hosted catalogs are included. 
  • SOW-Based Spend Management: Flexible forms provide guidance through the process of entering the correct data for SOW-based processes. Also supports submitting work details and timesheets online to track performance. 
  • Budget Tracking: Manage budgets in real-time to get a better idea of spending impact before purchases are approved. Budget meters included in real-time dashboards help track spend. 
  • Fraud Detection: Spend Guard uses AI and machine learning to help detect fraud and errors across the entirety of spending. 
  • Faster Approvals: Leverage mobile and email-based tools to boost approval speed. Everyone involved in approval can check purchase requisition status and approve or reject it anywhere on an internet-enabled device. 
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Product Ranking

#10

among all
Procurement Software

#14

among all
Procurement Software

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Analyst Rating Summary

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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

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Coupa Procurement
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Budget Management Contract Management Dashboard And Reporting Invoice Management Mobile Capabilities Native Integration And Extensibility Platform Capabilities Product Catalog Purchase Orders Management Receiving And Inventory Management Requisitions Sourcing Spend Management Supplier Management 88 70 100 67 100 90 100 100 83 77 97 100 100 99 0 25 50 75 100
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

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User Sentiment Summary

Great User Sentiment 38 reviews
Great User Sentiment 1250 reviews
84%
of users recommend this product

Proactis has a 'great' User Satisfaction Rating of 84% when considering 38 user reviews from 4 recognized software review sites.

88%
of users recommend this product

Coupa Procurement has a 'great' User Satisfaction Rating of 88% when considering 1250 user reviews from 5 recognized software review sites.

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4.1 (14)
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4.38 (13)
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Awards

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SelectHub research analysts have evaluated Coupa Procurement and concluded it earns best-in-class honors for Mobile Capabilities, Product Catalog, Requisitions and Spend Management.

Mobile Capabilities Award
Product Catalog Award
Requisitions Award
Spend Management Award

Synopsis of User Ratings and Reviews

User-Friendly: More than 80% of reviews on this aspect indicate that the software has a simple and intuitive interface.
All-in-One Product: The software provides process automation and spend management solutions, including easy integration with all types of procurement and ERP systems, according to 100% of reviews.
Customization: Its features such as forms, user’s landing pages and vendor catalogs are extremely customizable, according to all reviews on this topic.
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Purchase Orders: It’s easy to manage large purchase orders and search for vendors, according to all users mentioning this feature.
Invoices: It’s easy to file and submit invoices for suppliers in the experience of all the reviewers referring to this feature.
Tracking: Tracking purchases, shipments, expenses and pending approvals is simple, according to all reviews referring to this aspect.
Reporting: Every review about reporting agrees the tools make it easy to quickly create, save and access reports from mobile phones and desktops.
Manage Expense: The solution helps tabulate expenses and keep them transparent, according to all the reviewers referencing this aspect.
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Customer Support: All reviews on this aspect suggest that their support team is slow to respond and time-consuming sometimes.
Tricky Implementation: According to 100% of reviews on this feature, implementation of the software can be tricky depending on how it's discussed with the vendor’s team at the testing stage.
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Usability: More than 60% of users mentioning this issue feel that the system is less intuitive, making it difficult to use and navigate.
Training: Training is not specified to job roles, as all the reviews mentioning this feature note.
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Proactis is a cloud-based solution for B2B organizations that require help with process automation and spend management. User reviews suggest that their customer support is slow to respond. Implementation can also be tricky based on how effectively the user can communicate their requirements. Great customization is a major advantage of the tool. A user-friendly interface and comprehensive set of features are some other pros that make it a holistic solution for those looking for a business spend management suite.

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Coupa Procurement receives consistent praise for its user-friendly interface, making it easy for teams to adopt and navigate. The platform's comprehensive features, including purchase order management, supplier catalogs, and contract management, streamline procurement processes and save valuable time. Coupa Procurement's real-time tracking of purchases and shipments enhances visibility and control over spending. However, some users note that navigation can be challenging initially and express a desire for more role-specific training resources. Additionally, while Coupa Procurement offers reporting capabilities, some users find them to be less extensive than desired, particularly for complex data analysis needs. Coupa Procurement stands out with its focus on ease of use and comprehensive spend management tools. It simplifies procurement tasks, making it an attractive option for businesses seeking greater control and visibility over their expenditures. The platform's ability to track purchases, shipments, and invoices in real time provides valuable insights for data-driven decision-making. Coupa Procurement is particularly well-suited for companies handling numerous purchase orders and invoices, as it streamlines these processes and enhances efficiency. Its expense management and reporting features further cater to businesses requiring detailed financial oversight.

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