Home > Procurement Software > Transcepta > Transcepta vs Proactis

Transcepta vs Proactis

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Our analysts compared Transcepta vs Proactis based on data from our 400+ point analysis of Procurement Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features User Ratings Analyst Summary Screenshots
Transcepta Software Tool
Proactis Software Tool
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Product Basics

Transcepta is a cutting-edge software solution designed to streamline and automate accounts payable (AP) processes. It is particularly well-suited for medium to large-sized businesses seeking to enhance their financial operations through automation. This platform stands out for its ability to reduce manual data entry, speed up invoice processing times, and improve overall accuracy in financial transactions. Among its most celebrated features are electronic invoicing, real-time spend visibility, and seamless integration with existing ERP systems. Users often highlight the significant cost savings and efficiency gains as key benefits, alongside the software's ability to strengthen supplier relationships through more timely and accurate payments. When compared to similar products in the AP Automation space, Transcepta is frequently praised for its user-friendly interface and robust customer support. Pricing considerations vary based on the scale of deployment and specific business needs, typically involving a subscription model that may be billed monthly or annually, ensuring flexibility for businesses of different sizes and budgets.

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Proactis provides cloud-based, comprehensive business process automation and spend management solutions to B2B organizations. It operates through The Business Network, a free portal where organizations can set up business listings, showcase their products and connect with qualified buyers.

In 2017, Hubwoo was acquired by the Proactis group. Since then, the partnership has resulted in enhanced offerings that involve end-to-end spend management and B2B e-commerce capabilities. It integrates with all types of procurement and ERP products. It comes with convenient-to-use inclusions that drive compliance requisitioning, adoption, and cost savings by reducing inefficiencies in the accounts payable process.
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$8,000 Monthly
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Product Insights

  • Cost Reduction: By automating the accounts payable process, Transcepta significantly reduces the costs associated with manual invoice processing, including labor, printing, and postage expenses.
  • Improved Accuracy: Transcepta minimizes human error by automating data entry and invoice matching, ensuring payments are accurate and reducing the likelihood of overpayments or duplicate payments.
  • Faster Processing Times: Automation speeds up the invoice processing cycle, enabling businesses to take advantage of early payment discounts and avoid late payment penalties.
  • Enhanced Visibility: Transcepta provides real-time insights into the AP process, allowing businesses to track invoices, monitor spend, and manage cash flow more effectively.
  • Supplier Connectivity: The platform facilitates easy onboarding of suppliers and enables electronic invoicing, improving communication and collaboration between businesses and their suppliers.
  • Regulatory Compliance: Transcepta helps businesses comply with regulatory requirements by maintaining an auditable trail of all transactions and adhering to tax and financial reporting standards.
  • Scalability: The cloud-based nature of Transcepta allows it to easily scale with the growth of a business, accommodating an increasing volume of invoices without the need for additional hardware or software.
  • Enhanced Security: Transcepta employs robust security measures to protect sensitive financial data and ensure that transactions are secure from fraud and cyber threats.
  • Environmental Sustainability: By transitioning to electronic invoicing and reducing the need for paper-based processes, businesses can significantly lower their carbon footprint and contribute to environmental sustainability.
  • Improved Supplier Relationships: Faster invoice processing and payments improve supplier satisfaction, leading to better negotiation terms and stronger business partnerships.
  • Strategic Decision Making: The analytics and reporting capabilities of Transcepta provide valuable insights that help businesses make informed strategic decisions regarding their spending and financial management.
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  • Higher Cost Savings: Leverage spend management processes that result in higher cost savings and increase operational profit. 
  • Greater Efficiency: Automation of tasks and processes like research, buying and payment save valuable time and employee effort. Enabling employees to focus on more important tasks leads to increased organizational productivity and cost efficiency. 
  • Improved Transparency: Understand and closely monitor procurement processes using real-time data insights. Greater transparency helps make educated decisions for better operational performance. 
  • More Value: Drive more value from procurement tasks through streamlined processes and robust source-to-contract tools that help select and manage suppliers, business contracts, and much more, all through a single interface. 
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  • AP Automation: Eliminate invoice exceptions and assure visibility and accuracy while minimizing AP costs. Verify and fix issues of digitized invoices using an AI-driven algorithm without the complications of manual work. 
  • Supply Chain Connectivity: Optimize, digitize and enable P2P connectivity while ensuring seamless integration with ERP systems. Onboard suppliers in a scalable way, irrespective of size. 
  • Supplier Management: Access and manage data pertaining to transaction details, W9s and contact information, all in real time. Enable automated notifications and streamline workflows to enhance visibility. 
  • Financial Management: Increase profits with added discounts on particular invoices. Invest extra cash to collaborate and strengthen supplier relationships. 
  • Reporting & Analytics: With the help of AI-driven algorithms that power predictive analytics, eliminate disruptions and access complete visibility. 
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  • Procurement Control: Tools for purchasing professionals support the overall purchase process. Includes contract and supplier management, sourcing as well as marketplace solutions to help streamline procurement processes. 
  • Source-to-Contract: Record and store contracts, obtain real-time data insights about the firm’s financial liabilities and keep a well-maintained contract portfolio. 
    • Sourcing: Supports strategic sourcing processes with tools to enhance, optimize and streamline contract sourcing. 
    • Project Management: Optimizes procurement projects from planning to implementation and delivery. Standard practice templates reduce manual work and offer a complete overview of projects to all team members. 
    • Vendor Management: Provides complete control over the vendor lifecycle, including vendor information, a vendor directory and web-based tools for vendor appraisals. Helps measure performance and finalize the best performing vendors consistently. 
    • Contract Management: Drive optimized value for supplier contracts, ensure end-to-end contract compliance, and record all contracts for complete visibility and informed contract management. 
    • Catalog Management: Onboard new suppliers easily through effective and efficient features that include automated contract management, self-service catalog maintenance and streamlined collaboration with all suppliers. 
    • ERP Integration: Offers seamless integration with single or multiple ERP apps. Integrates with Microsoft Dynamics, Exact, Unit4, SAP, Coda, Oracle and others. 
    • Source-to-Contract Spend Intelligence: Provides a comprehensive view of business spendings in real time. Facilitates management of operational as well as financial performance. 
    • Source-to-Contract Reporting: Facilitates better buying decisions through contract reporting that shows all insights within the client’s performance. 
  • Purchase-to-Pay: Increased compliance with authorized procedures, invoice process automation and more improves visibility and control of business spending. 
    • Procurement: Provides complete control over item procurement and ensures smart and efficient allocation as well as usage of budgets. Intelligent search tools help navigate and find products easily, with guided buying and order compliance. 
    • Workforce Hiring: Streamlines hiring processes, granting the ability to define agreements, draft hiring contracts and facilitate candidate selection, job profile listing, time keeping and more. Automation in these steps and administration saves time. 
    • Budget Management: Real-time insights with reporting and streamlined dashboards enable controlled spendings and improve decision making. 
    • Expense Management: Supports digital claims and expense filing. Employees can view incurred expenses that comply with taxation regulations and policies. 
    • Account Payable Automation: Includes fully managed invoices and allows converting PDFs and hard copies into electronic invoices that are accessible anytime and anywhere. 
    • Invoicing: Offers invoice capture and management, an e-invoicing portal and accelerated payment capabilities. These streamline the invoicing process from receipt to payment, optimize cash flows, improve overall productivity and minimize risks. 
    • Accelerated Payment: Helps suppliers receive early payments in return of small discounts to buyers. Improves supplier data and CSR. 
    • Purchase-to-Pay Mobile Application: Several apps let employees approve requisition purchase orders, view and take actions on invoices, and much more, from an Android or iOS mobile device. 
  • Sourcing Software: Includes several collaborative, flexible and reliable features that support effective sourcing procedures. Helps create structured, visible and easy-to-track processes. 
  • The Business Network: Enables simple, faster and cost-effective buyer-supplier relationships. Suppliers can connect with thousands of enterprises through one secure network. Buyers can connect with verified suppliers, collaborate and close the best deals. 
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Product Ranking

#29

among all
Procurement Software

#10

among all
Procurement Software

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User Sentiment Summary

Great User Sentiment 26 reviews
Great User Sentiment 38 reviews
86%
of users recommend this product

Transcepta has a 'great' User Satisfaction Rating of 86% when considering 26 user reviews from 1 recognized software review sites.

84%
of users recommend this product

Proactis has a 'great' User Satisfaction Rating of 84% when considering 38 user reviews from 4 recognized software review sites.

n/a
4.0 (5)
4.31 (26)
4.38 (13)
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4.3 (12)
n/a
4.0 (8)

Synopsis of User Ratings and Reviews

Easy to Use: Users have praised Transcepta's intuitive interface, making it simple to navigate and process invoices, even for those unfamiliar with AP automation software.
Streamlined Invoice Processing: Transcepta automates many manual tasks, such as data entry and routing, which significantly reduces processing time and frees up staff to focus on more strategic tasks.
Improved Accuracy: Transcepta's automated data extraction and validation features minimize errors, leading to more accurate invoice processing and fewer payment delays.
Enhanced Visibility: The platform provides real-time insights into invoice status, allowing users to track invoices from receipt to payment and identify potential bottlenecks.
Strong Customer Support: Users have reported positive experiences with Transcepta's customer support team, who are responsive and helpful in resolving issues.
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User-Friendly: More than 80% of reviews on this aspect indicate that the software has a simple and intuitive interface.
All-in-One Product: The software provides process automation and spend management solutions, including easy integration with all types of procurement and ERP systems, according to 100% of reviews.
Customization: Its features such as forms, user’s landing pages and vendor catalogs are extremely customizable, according to all reviews on this topic.
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Limited Customization: Some users have found the platform's customization options to be limited, making it difficult to tailor the system to their specific procurement needs. For example, they may not be able to create custom reports or dashboards that align with their unique requirements.
Steep Learning Curve: The platform's interface can be complex and challenging to navigate, especially for new users. This can lead to a longer onboarding process and a steeper learning curve, which can be frustrating for users who are already familiar with other procurement systems.
Integration Challenges: Some users have reported difficulties integrating Transcepta with other systems, such as their ERP or CRM. This can create data silos and make it difficult to get a complete picture of their procurement processes.
Lack of Mobile Functionality: The platform lacks robust mobile functionality, which can be a challenge for users who need to access procurement information on the go. This can be particularly problematic for procurement professionals who are frequently traveling or working remotely.
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Customer Support: All reviews on this aspect suggest that their support team is slow to respond and time-consuming sometimes.
Tricky Implementation: According to 100% of reviews on this feature, implementation of the software can be tricky depending on how it's discussed with the vendor’s team at the testing stage.
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Is Transcepta the key to unlocking your procurement potential? User reviews from the past year indicate that Transcepta excels in automating accounts payable processes, particularly for medium to large businesses. Its strength lies in reducing manual data entry and speeding up invoice processing, leading to cost savings and efficiency gains. For example, users rave about its electronic invoicing feature and real-time spend visibility, which empowers them to make informed financial decisions. Compared to competitors like Procurify, Transcepta is lauded for its user-friendly interface and strong customer support. However, some users express concerns about the platform's pricing, which can be a significant investment, starting at $8,000. Overall, Transcepta emerges as a robust solution best suited for organizations seeking to automate their AP processes, improve accuracy in financial transactions, and strengthen supplier relationships through timely payments. Its comprehensive features and focus on automation make it a valuable asset for businesses looking to optimize their financial operations and drive growth.

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Proactis is a cloud-based solution for B2B organizations that require help with process automation and spend management. User reviews suggest that their customer support is slow to respond. Implementation can also be tricky based on how effectively the user can communicate their requirements. Great customization is a major advantage of the tool. A user-friendly interface and comprehensive set of features are some other pros that make it a holistic solution for those looking for a business spend management suite.

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Related Categories

Procure To Pay Software
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Strategic Sourcing Software
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