Smartsheet vs TeamGantt

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Our analysts compared Smartsheet vs TeamGantt based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

Smartsheet is an enterprise-level SaaS management application that helps teams streamline processes through collaboration, project planning and task management. Users can set up tasks using a grid view, similar to a spreadsheet with automations, formulas, comments and mentions. 

It provides templates for projects and automations that can be modified and saved as a template to save time. Project views include a Kanban board, Gantt chart, timeline, calendar view, card view and a custom dashboard.

Its file and sheet sharing capabilities, comment feature and conversations remove team and data silos and give stakeholders insight into project details. A user-friendly interface helps managers and team members boost adoption rates, maintain consistency and increase efficiency. 

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TeamGantt is an online task management solution that offers collaborative modules like time tracking, Gantt charts, file sharing and project communication. Businesses can view tasks assigned while tracking team project progress.

Employees can comment on tasks while attaching documents to them. It helps filter tasks by assignees and due dates while converting Gantt charts to PDFs. Users can view and edit projects on Gantt charts while tracking project progress with task dependencies.
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$9/User, Monthly
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$49/Manager, Monthly
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Chromebook
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Android
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On-Premise
Mobile
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On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
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Documentation
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Videos
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Email
Phone
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FAQ
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Knowledge Base
24/7 Live Support
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24/7 Live Support

Product Insights

  • Use Familiar Spreadsheet Formatting: Move from regular spreadsheets to spreadsheets with versatile views and much less formula knowledge required for formatting. Make adoption and training smoother because you’re not starting from scratch with processes. We especially liked the ability to enter data using a familiar cell view and then convert it to, say, a Kanban board.
  • Create No-Code Automations: Use templates or build from scratch with a trigger, condition and action automation format. Save time on admin tasks with automations for alerts, approvals, document creation and sheet changes. Choose from four starting cell-related triggers and build from there. We thought the automation building was intuitive and straightforward. Check out our test in the “See It In Action” section below.
  • Access Multiple Views: Add dynamic views to your projects and filter and customize views to meet task requirements. For example, we added a card view organized by status and a Kanban Board sorted by task assignee. Create a customizable dashboard to pull data like task progress, workload and duration using widgets.
  • Share Proofs and Additional Information: Collaborate on team documents, provide context and add proofs and files to individual tasks or the entire sheet. We set a piece of content as a task and added extra files like logos and docs along with comments for specific client requests.
  • Train As You Go: Kick your project off with a checklist outlining best practices and research material. Use pop-ups and explainer icons with video links as you work to get a better understanding of features and capabilities. We popped over to the help center to learn how to set up baselines for our Gantt chart (you need to edit the start date and end date columns).
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  • Easy-to-Use: Handle projects in a hassle-free manner using intuitive modules. Set up quickly following the simple setup steps to get going. Create intuitive project flows and charts with color coding and formatting. 
  • Efficient Collaboration: Encourage team collaboration by sharing Gantt charts with employees. Edit and check tasks frequently while scheduling projects promptly. Share project progress with teams to get everyone on the same page. 
  • Effective Project Creation: Create charts with multiple projects while presenting them as a calendar with overlapping deadlines. View projects in task groups while listing them sequentially. Store task comments as conversation threads. 
  • Customizable Templates: Use previous projects as templates when creating common tasks. Save project views like screenshots and related task statuses. Track project changes while referring back to saved projects. 
  • Accessibility: Add comments or update progress using any device on the go. Monitor project and individual employee progress anytime, anywhere using the mobile application. 
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  • Dashboards and Reports: Customize your dashboard by adding widgets like reports, project-specific charts, shortcuts, images and text. Consolidate data from multiple sheets into a summary view using system reports. Track sheet changes using bi-directional functionality. Send reports via collaborative tools and change statuses to recur.
  • Multiple Views: View your tasks using the grid view, akin to a spreadsheet, a Gantt view as an add-on to your grid view, a Kanban board where you can drag and drop tasks and group them by assignee or status, a timeline view, a card view with customizable lanes and a calendar view that displays your tasks across its duration or by start dates only.
  • Task Management: Add your tasks and subtasks into each cell and use the indent and outdent buttons to divide tasks into groups that can be minimized to provide a project overview. Create or modify custom fields with your own text, dropdown lists and symbols to show status, assignees, priority, dates and latest comment. Attach files and proofs, write comments and mention users and set reminders for tasks.
  • Automations and Workflows: Save time with custom processes and workflows you can build by modifying templates for reminders and alerts, document generation, row changes, sheet changes and updates, and approval requests. Build your own workflow automations from scratch by choosing your trigger, setting conditions and adding actions. Manage automations by deactivating, deleting, duplicating or unsubscribing.
  • Templates: Use pre-built templates ranging from event management to HR workflows and marketing to streamline project creation. View complexity, task management and process before you apply a template. Build and save your own templates by customizing pre-built templates or creating them from scratch.
  • Integrations: Drive productivity with integrations like Office 365, Dropbox, DocuSign and Google Workspace and use iCal or Google Calendar to track project statuses.
  • Team Collaboration: Communicate with team members by commenting and mentioning users in individual tasks, adding files for additional information and chatting via the conversations tool where everyone with access to the sheet can see your comments. Integrate with Slack or Microsoft Teams to receive updates about your sheet and send messages to channels.
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  • Project Management: Use a drag-and-drop function to modify start and end dates, adjust timelines and reorder tasks with one click. View all projects on one screen to spot project conflicts and plan easily. 
  • Workload Management: Avoid employee burnout by equally distributing tasks using an availability tab. Monitor project statuses while detecting the ones falling behind. Create task sub-groups while nesting tasks. 
  • Templates: Create reusable templates to create similar tasks while saving time. Sort task comments and updates while setting the order in which tasks should be completed. 
  • Time Tracking: Track employee work hours and time spent on each task and project. Embed attractive project timelines on the company’s webpage. Import current timelines as a CSV. 
  • Timeline Management: Generate baseline reports to compare projected timelines with actual project timelines. View tasks as lists or calendar formats. 
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Product Ranking

#5

among all
Project Management Software

#59

among all
Project Management Software

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Analyst Rating Summary

81
57
83
41
80
40
88
35
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Project Tracking
Platform Features
Mobile Capabilities
Task Management
Time Tracking and Management

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

Smartsheet
TeamGantt
+ Add Product + Add Product
Customizations Dashboards And Reporting Mobile Capabilities Platform Features Project Planning And Scheduling Project Tracking Task Management Team Collaboration Time Tracking And Management 83 80 88 92 78 96 85 77 56 41 40 35 51 79 45 67 59 86 0 25 50 75 100
57%
43%
0%
43%
0%
57%
80%
0%
20%
40%
0%
60%
86%
0%
14%
29%
0%
71%
88%
0%
12%
50%
0%
50%
67%
8%
25%
67%
8%
25%
86%
14%
0%
43%
0%
57%
75%
17%
8%
50%
17%
33%
67%
8%
25%
50%
0%
50%
14%
57%
29%
86%
0%
14%

Analyst Ratings for Technical Requirements Customize This Data Customize This Data

67%
6%
27%
33%
0%
67%
63%
0%
37%
50%
0%
50%

User Sentiment Summary

Great User Sentiment 22301 reviews
Excellent User Sentiment 1134 reviews
88%
of users recommend this product

Smartsheet has a 'great' User Satisfaction Rating of 88% when considering 22301 user reviews from 5 recognized software review sites.

95%
of users recommend this product

TeamGantt has a 'excellent' User Satisfaction Rating of 95% when considering 1134 user reviews from 4 recognized software review sites.

5.0 (20)
5.0 (21)
4.4 (17366)
4.8 (876)
n/a
4.6 (197)
4.5 (3333)
n/a
4.7 (728)
n/a
4.3 (854)
4.2 (40)

Awards

SelectHub research analysts have evaluated Smartsheet and concluded it earns best-in-class honors for Mobile Capabilities and Project Tracking.

Mobile Capabilities Award
Project Tracking Award

TeamGantt stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Automation: Reviewers appreciated the no-code automation and said that it helps to eliminate productivity killers and saves time.
Collaboration: Users liked the sharing option with level-based permissions that allow collaboration with non-users and help coworkers and external stakeholders stay up-to-date on projects and processes.
Ease of Use: A user-friendly interface and templates make it easy to set up, customize and access multiple views, according to reviewers.
What Users Like
Customization: “We can customize it to fit various projects, whether we’re tracking client cases, managing document revisions, or planning team tasks. For instance, I created a project tracker for a major client contract negotiation. The ability to set deadlines, assign tasks, and update statuses in real time has streamlined our communication and kept everyone on the same page.” - Russ Johnson, Founder of Linx Legal
Collaboration: “We had this one job in a high-rise condo that put Smartsheet to the test. The sliding door system was an older model with custom-sized panels that aren’t easy to source, and it needed specific adjustments due to the unique structure of the frame. Typically, coordinating the right parts, tools, and technician experience for something like this would require several phone calls and a lot of back-and-forth. With Smartsheet, we were able to set up the job details to track not only the special parts needed but also assign a technician who was experienced with that model. When the parts came in, the technician was notified directly through Smartsheet, so he knew the moment everything was ready. It saved us from potential delays and kept the customer fully updated on when the work could be done.” - Gal Cohen, Business Development Leader and Field Area Manager JDM Sliding Doors
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Intuitive Interface: Users appreciate the platform's straightforward and visually appealing interface, making it easy to navigate and manage projects efficiently.
Gantt Chart Visualization: The core feature of TeamGantt, the Gantt chart, provides a clear visual representation of project timelines, dependencies, and progress, enabling users to track project schedules effectively.
Collaboration Features: TeamGantt facilitates collaboration among team members through features such as task assignments, file sharing, and communication tools, promoting teamwork and project coordination.
Workload Management: The platform allows users to visualize team member workloads, ensuring balanced task distribution and preventing overallocation of resources.
Customizable Options: TeamGantt offers various customization options, enabling users to tailor the platform to their specific project management needs and preferences.
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System Integration: Limited integrations and complex configurations were an issue for reviewers.
Premium Add-Ons: Reviewers noted that advanced features come with a price tag that can be prohibitive for some businesses.
Slow Loading Time: Users reported it takes time to display screens export formats occasionally.
What Users Dislike
Integration: “Despite its many benefits, integrating Smartsheet with other systems posed some challenges. Initially, we experienced issues with data syncing between Smartsheet and our CRM software, leading to discrepancies in our financial reporting. Recognizing this, I allocated specific time for thorough testing before our full implementation, allowing us to identify and resolve any integration issues early on.” - Austin Rulfs, Founder of Zanda Wealth Mortgage Brokers
Learning Curve: “While Smartsheet is powerful, it can feel a bit overwhelming at first. I found that investing time in training sessions helped bridge that gap, making it easier for everyone to adapt and use the tool effectively.” - Russ Johnson, Founder of Linx Legal
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Limited Customization: Users have expressed frustration with the inability to customize specific aspects of the platform, such as the color palette or the layout of certain views. This lack of flexibility can hinder the ability to tailor the platform to individual preferences or specific project needs.
Mobile App Limitations: The mobile app version of TeamGantt has received feedback citing limited functionality compared to the web version. Users may find it challenging to perform certain tasks or access the full range of features while on the go, potentially impacting productivity and convenience.
Resource Management Challenges: Some users have noted that resource management features within TeamGantt could be more robust. The platform may not provide the level of detail or granularity needed for complex projects with multiple resources and dependencies, potentially leading to inefficiencies in resource allocation and utilization.
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Smartsheet is a cloud-based work management platform that helps users streamline and organize processes with a spreadsheet-esque interface, flexible templates, multiple views and team collaboration. Apart from the grid view, you can visualize projects using a Gantt chart, Kanban board, calendar view, card view or timeline view. No-code automations are another note-worthy feature, where you can build from templates or scratch.It streamlines project creation with templates suited to different industries and end goals, so you have a jumping-off point instead of going in blind. Team collaboration is another area where Smartsheet shines, with comments, conversations and file and sheet sharing (even with people outside your organization). It also offers a customizable dashboard view, although I did find some of the chart widgets a little tricky to work, without training.Highlights for me were definitely the familiarity of spreadsheet formatting (but with more views and automations), robust collaboration capabilities and guided explainers throughout the setup. However, user reviews noted limited filters and integrations, lags and expensive add-ons as downsides.Overall, Smartsheet is a great option for teams familiar with spreadsheets but are on the lookout for more visualization and collaboration, along with the budget to spend on advanced features.

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This project management software has been making waves, but like any tool, it has its fans and its critics. Users who sing its praises often highlight its user-friendly interface – you don't need a PhD in project management to navigate it. The drag-and-drop functionality for scheduling tasks is a major plus, and the ability to switch between Gantt chart, Kanban board, and calendar views keeps everyone happy. Plus, TeamGantt plays well with others, integrating seamlessly with popular apps like Google Drive and Microsoft Office. However, it's not all sunshine and rainbows. Some users find TeamGantt's feature set a bit lacking compared to heavy hitters like Asana or Monday.com. The price tag can also raise eyebrows, especially for smaller teams or those on a tight budget. And while the interface is generally praised, some users have found customer support to be less than stellar. So, who's the ideal candidate for TeamGantt? It's a sweet spot for teams that value simplicity and visual planning. If you're looking for a straightforward way to manage projects with Gantt charts as your go-to tool, TeamGantt could be your new best friend. But if you need advanced features, extensive customization, or top-tier support, you might want to explore other options. Remember, the project management software landscape is vast and ever-changing, so do your research to find the perfect fit for your team's needs!

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