Todoist vs Backlog

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Our analysts compared Todoist vs Backlog based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

Todoist is a task management software designed to enhance productivity and organization for individuals and teams. Its user-friendly interface simplifies task creation, assignment, and tracking, making it ideal for those seeking a straightforward solution to manage their workload. Key benefits include its ease of use, diverse features, and integrations with other applications, promoting seamless workflow management. Todoist offers features like task prioritization, recurring due dates, and progress visualization, enabling users to stay on top of deadlines and track their accomplishments effectively.

Todoist provides a range of pricing options, including a free plan with basic features and paid plans with more advanced functionalities such as team collaboration and project management tools. The paid plans are generally considered affordable, making Todoist a cost-effective solution for individuals and businesses seeking to improve their task management processes. While user experiences with similar products may vary, Todoist is often praised for its intuitive design and comprehensive features, making it a strong contender in the task management software market.

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Backlog is a cloud-hosted issue tracking and resource management solution that helps developers work with design, IT and marketing teams. Its core capabilities include subtasking, bug tracking, file sharing, Gantt charts, burndown charts and watchlists. Businesses can track overall work progress while prioritizing tasks and to-do lists through team collaboration.

Developers can integrate it with SVN and Git to manage project tasks and source codes. It offers businesses visibility into project workflows and daily timelines using Gantt charts, which get updated in real time. Managers can track and compare project modifications, monitor document changes and leave comments on pull requests. Users can dissect Gantt charts by milestone, assignee or category and export to Excel sheets.
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$4 Monthly, Freemium
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$35 Monthly, Freemium
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Tailored to your specific needs
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Product Assistance

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24/7 Live Support
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Product Insights

  • Project Peace of Mind: Track the status of multiple projects at a time using organized lists for each individual assignment. Ensure no details fall through the cracks with visual dashboards to track progress. 
  • Streamline Projects: Turn complex projects into simple to-do lists with custom boards or ready-to-use templates. Manage projects among team members by assigning responsibility to tasks. 
  • Kickstart Productivity: Use dozens of readily available templates to quickly create lists depending on purpose and task. 
  • Cost Effective: Explore a free version and low-cost premium package to ensure value to any business at any price point. 
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  • Gantt and Burndown Charts: Get a timeline view into the entire project for better planning. Track projects with details like tasks in progress, tasks assigned to each employee and completion dates. Automatically generate reports from both charts and drill them down for deeper insights. Update assignees, due dates and other details when required. 
  • Knowledge Sharing: Create accessible wikis that can be downloaded and edited by team members. Personalize capabilities and tools based on workflows. Store all team data and files while recording real-time conversations in a central place accessible by everyone. Retrieve files and customer information easily. 
  • Mobile App: Keep in touch with project progress and work updates, even when out of the office. Comment, create and update tasks on-the-go. Sync with online workspaces automatically using native Android and iOS apps. 
  • File Sharing: Store project files in a central location while adding comments for assigned employees. Upload files into folders created for a project, issue or team. Report issues by setting up an email address or through web forms. 
  • Notifications: Notify specific employees about tasks that require attention. Send notifications when posting a comment, creating a task, updating a wiki and more. 
  • Jira and Redmine Importer: Get step-by-step instructions on migrating data successfully from Jira and Redmine. Strengthen security with IP restrictions and manage workspace access for better information control. 
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  • Task Prioritization: Use color-coded categories to organize tasks in order of importance and create structure in projects with multiple phases. Receive alerts for time-sensitive tasks to ensure users complete high-priority responsibilities on time. 
  • Project Delegation: Assign individual tasks to different members of a shared project. Customize assignments and use project sharing to add comments and have conversations with team members. 
  • Productivity Visualization: Interpret group productivity through line graphs and progress wheels used to visualize progress. Track and compare team project progress with comparable graphs. 
  • Widespread Integration: Bundle with other productivity, communication and scheduling software such as Dropbox, Google Calendar and Amazon Alexa. Turn emails into tasks by connecting to an email provider. 
  • Communication: Designate tasks and responsibilities to individual team members. Simplify teamwork and collaborative processes with a centralized plan. 
  • Notifications: Receive optional desktop, phone or email notifications for completed tasks, comments and new activity on a project. 
  • Personalized Boards: Rearrange the structure of lists to fit the needs of individual projects and support the workflow of team members. 
  • Activity History: Monitor the history of activity for all collaborative projects filtered by team member and project. 
  • Reward System: Gain points for achieving goals and using advanced features. Use those points to unlock Karma Levels, ranging from Beginner to Enlightened, to motivate project members. Maintain productivity to avoid breaking a streak and losing points. 
  • File Uploads: Attach text and multimedia files to add context to project tasks. Pair files with individual tasks to keep team members informed and connected. 
  • Free Access: Keep up to five active projects with up to 300 active tasks with the program’s free access option. Use up to three filters and upload up to five MB of content to projects.
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  • Project Management: Use burndown charts, Gantt charts or boards to monitor in progress or completed tasks and issues that require attention. Get a view of tasks within large projects and manage schedules with Gantt charts. Track team progress using Kanban boards.  
  • Task Management: Create task hierarchies to organize workflows. Split large projects into parent and child tasks. Divide child tasks or subtasks among team members, prepare checklists to monitor start and due dates, categories, project milestones, custom fields and more. Track project progress by monitoring assigned tasks while updating deadlines for clients. Use Gantt charts to get an overview of task status and status of task owners in one place. 
  • Bug Tracking: Identify bugs and prioritize the process to fix them. Collaborate with teams to fix bugs by logging them as issues, which act as a central hub to discuss and resolve each bug. Let managers and teams get a top view of progress on each bug. Understand bugs and fixes with the module's archives. 
  • Version Control: Discuss, organize and monitor all work progress in one location. Integrate with SVN and Git to manage source codes along with projects. Make codes better while discussing new features with the team before incorporating them into projects. View work on every branch, monitor changes and review team’s work. 
  • Team Collaboration: Eliminate confusion and get more done with enhanced team collaboration and communication. Set user roles and create guest accounts for non-technical teams and clients. Collaborate to edit, share and access wikis while getting notified about changes. Provide feedback, suggest changes and appreciate employees for good work. 
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Product Ranking

#33

among all
Project Management Software

#44

among all
Project Management Software

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User Sentiment Summary

Excellent User Sentiment 3242 reviews
Excellent User Sentiment 312 reviews
91%
of users recommend this product

Todoist has a 'excellent' User Satisfaction Rating of 91% when considering 3242 user reviews from 4 recognized software review sites.

90%
of users recommend this product

Backlog has a 'excellent' User Satisfaction Rating of 90% when considering 312 user reviews from 5 recognized software review sites.

4.6 (14)
4.5 (14)
4.4 (761)
4.5 (163)
4.6 (2268)
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4.5 (122)
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4.2 (6)
4.4 (199)
4.5 (7)

Awards

Todoist stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Backlog stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Intuitive Interface: Todoist is often praised for its clean and user-friendly design, making task management simple and efficient. The platform's layout is straightforward, allowing users to easily navigate and find the information they need.
Cross-Platform Compatibility: Todoist is accessible on a wide range of devices and operating systems, including web browsers, desktop applications, and mobile apps. This flexibility ensures users can manage their tasks seamlessly regardless of their location or preferred device.
Collaboration Features: Todoist facilitates teamwork through features like shared projects, task assignments, and comments. Team members can collaborate effectively, stay updated on project progress, and communicate within the platform.
Productivity Tools: Todoist offers various tools to enhance productivity, such as recurring due dates for repetitive tasks, priority levels to focus on important items, and progress tracking to monitor completion rates. These features help users stay organized and efficient in managing their workload.
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Visual Task Boards: Backlog provides Kanban-style boards that give teams a clear overview of project progress, allowing them to easily track tasks through different stages of completion.
Gantt Charts: Users appreciate the ability to visualize project timelines and dependencies using Gantt charts, which helps with planning and scheduling.
Custom Fields: Backlog allows users to create custom fields to store project-specific information, making it adaptable to various workflows and use cases.
Wiki Functionality: The platform includes a built-in wiki feature that enables teams to document project details, share knowledge, and collaborate effectively.
Version Control: Backlog integrates with Git and Subversion, providing version control capabilities for managing code and documents within projects.
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Limited Free Plan: The free version of Todoist lacks several key features, such as reminders, labels, and filters, which can hinder effective task management for users with more complex workflows.
No Time Tracking: Todoist does not offer native time tracking functionality, making it difficult for users to monitor the time spent on tasks and projects, which is crucial for accurate project management and billing purposes.
Collaboration Challenges: While Todoist allows for task sharing, it lacks robust collaboration features like in-app communication and real-time editing, which can impede seamless teamwork and communication.
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Limited Customization: Backlog's interface and workflow options can feel restrictive for teams with unique or complex project management needs. The platform's opinionated approach may not align with all team preferences, potentially hindering adaptability.
Reporting Capabilities: Generating in-depth reports or extracting specific data points can be challenging due to Backlog's reporting limitations. Users often find themselves needing to export data and manipulate it externally to gain deeper insights, adding an extra step to the process.
Mobile App Functionality: The Backlog mobile app has received feedback for lacking the full functionality and intuitiveness of the web version. This can limit users' ability to effectively manage tasks and projects while on the go, potentially impacting productivity and responsiveness.
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Let's "to-do" this! Todoist has garnered a reputation as a productivity powerhouse, but it's not without its quirks. Users rave about its clean and intuitive interface, making task management a breeze. The platform's flexibility shines through with features like recurring due dates, priority levels, and project organization, allowing users to tailor their workflow. Todoist's cross-platform compatibility is a major plus, keeping users in sync across devices. However, some users find the free version limiting, desiring features like reminders and labels, which are exclusive to the premium plan. In comparison to competitors like Microsoft To Do and TickTick, Todoist strikes a balance between simplicity and functionality. While Microsoft To Do offers basic task management, it lacks the robust features of Todoist. TickTick, on the other hand, boasts similar features but with a more playful interface. Ultimately, Todoist is best suited for individuals and small teams seeking a straightforward yet powerful task management solution. Its intuitive design and flexible features make it ideal for those who value organization and efficiency without the need for extensive collaboration tools.

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Don't get stuck in a project management "backlog"; streamline your workflow with Backlog: This software has garnered positive attention for its user-friendly interface, making it a breeze for teams to jump right in and start managing tasks. Backlog's diverse features, like Kanban boards and Gantt charts, cater to various team needs, while its integrations with other tools ensure a seamless workflow. Users appreciate its affordability, making it a cost-effective solution for project management. However, some users point out that Backlog lacks certain features, such as time tracking, and offers limited templates and customization options. Compared to competitors like Asana and Trello, Backlog shines in its simplicity and focus on core project management functionalities. While it may not have all the bells and whistles of some platforms, its straightforward approach resonates with teams seeking an uncomplicated solution. Backlog's strength lies in its ability to bring clarity and organization to projects without overwhelming users with excessive features. Backlog is best suited for small to medium-sized teams, particularly those in software development and project management, who value a user-friendly and affordable solution with robust task management and collaboration features. Its intuitive interface and focus on essential project management tools make it an ideal choice for teams looking to enhance their productivity and streamline their workflows without the complexity of more feature-rich platforms.

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