Todoist vs OpenAir

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Our analysts compared Todoist vs OpenAir based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

OpenAir Software Tool

Product Basics

Todoist is a task management software designed to enhance productivity and organization for individuals and teams. Its user-friendly interface simplifies task creation, assignment, and tracking, making it ideal for those seeking a straightforward solution to manage their workload. Key benefits include its ease of use, diverse features, and integrations with other applications, promoting seamless workflow management. Todoist offers features like task prioritization, recurring due dates, and progress visualization, enabling users to stay on top of deadlines and track their accomplishments effectively.

Todoist provides a range of pricing options, including a free plan with basic features and paid plans with more advanced functionalities such as team collaboration and project management tools. The paid plans are generally considered affordable, making Todoist a cost-effective solution for individuals and businesses seeking to improve their task management processes. While user experiences with similar products may vary, Todoist is often praised for its intuitive design and comprehensive features, making it a strong contender in the task management software market.

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OpenAir by NetSuite, Inc. is a comprehensive software solution designed to streamline project management tasks. It is particularly well-suited for businesses looking for an all-in-one platform to manage projects, resources, and expenses efficiently. One of the key benefits of OpenAir is its ability to enhance project delivery through improved planning and resource allocation, making it a valuable tool for organizations aiming to optimize their project management processes. The software boasts popular features such as time tracking, expense management, and invoicing, which collectively contribute to its robust project management capabilities. When compared to similar products, users often highlight OpenAir's seamless integration with other business systems and its scalability as significant advantages. Pricing considerations for OpenAir typically involve a subscription model, where costs are based on the number of users and the specific features required, allowing for flexibility to suit various business sizes and needs.

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Mobile

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Product Insights

  • Project Peace of Mind: Track the status of multiple projects at a time using organized lists for each individual assignment. Ensure no details fall through the cracks with visual dashboards to track progress. 
  • Streamline Projects: Turn complex projects into simple to-do lists with custom boards or ready-to-use templates. Manage projects among team members by assigning responsibility to tasks. 
  • Kickstart Productivity: Use dozens of readily available templates to quickly create lists depending on purpose and task. 
  • Cost Effective: Explore a free version and low-cost premium package to ensure value to any business at any price point. 
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  • Visibility: Track KPIs through graphical analysis, see which employees are on PTO and who has requested time off on specific days.  
  • User-Friendly: Report search capabilities are easy to use. Lets users browse through numerous reports using basic search terminology and find specific documents.  
  • Individualized Solution: Can be customized to meet individual needs. Develop reports that measure data points relevant to operational needs with drag-and-drop tools. 
  • Increased Productivity: Lets users visualize labor allocation for streamlined employee scheduling. Employee availability, skill and experience can be measured for project assignments.
  • Communication: Add notes to the workflow to ensure standardized communication. Add notes to clarify information about time entries.  
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  • Task Prioritization: Use color-coded categories to organize tasks in order of importance and create structure in projects with multiple phases. Receive alerts for time-sensitive tasks to ensure users complete high-priority responsibilities on time. 
  • Project Delegation: Assign individual tasks to different members of a shared project. Customize assignments and use project sharing to add comments and have conversations with team members. 
  • Productivity Visualization: Interpret group productivity through line graphs and progress wheels used to visualize progress. Track and compare team project progress with comparable graphs. 
  • Widespread Integration: Bundle with other productivity, communication and scheduling software such as Dropbox, Google Calendar and Amazon Alexa. Turn emails into tasks by connecting to an email provider. 
  • Communication: Designate tasks and responsibilities to individual team members. Simplify teamwork and collaborative processes with a centralized plan. 
  • Notifications: Receive optional desktop, phone or email notifications for completed tasks, comments and new activity on a project. 
  • Personalized Boards: Rearrange the structure of lists to fit the needs of individual projects and support the workflow of team members. 
  • Activity History: Monitor the history of activity for all collaborative projects filtered by team member and project. 
  • Reward System: Gain points for achieving goals and using advanced features. Use those points to unlock Karma Levels, ranging from Beginner to Enlightened, to motivate project members. Maintain productivity to avoid breaking a streak and losing points. 
  • File Uploads: Attach text and multimedia files to add context to project tasks. Pair files with individual tasks to keep team members informed and connected. 
  • Free Access: Keep up to five active projects with up to 300 active tasks with the program’s free access option. Use up to three filters and upload up to five MB of content to projects.
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  • Time Tracking: Customizes timesheet approvals by client and project, supports multi-level and project-based approvals and lets users track leave and vacation time. View who is in or out of the office to schedule meetings and appointments. Add notes and descriptions to each input, and sort time by billable and non-billable hours.  
  • Project Management: Users can view the complete status of a project to keep tasks on-track and reduce the potential for errors or incomplete deliverables. Develop “what if” project planning scenarios to adjust margins, billing rates, pricing and staffing. Also supports Gantt charts, project status summaries and exceptions reports.  
  • Reporting/Dashboard: Dashboards reflect KPIs on initial login. Present profit margins, resource utilization and projected vs. actual budgets as graphs to make development of actionable insights faster and easier. Build reports using drag-and-drop tools. 
  • Resource Management: View labor resource allocation and deploy staff members to different projects based on experience, skills, availability and more. using the resource management tool. Deploy labor resources from across the globe, attribute work back to the correct project teams and bill labor resources in the appropriate currency.  
  • Expense Tracking: Integrates with workflows like project accounting and invoicing to expedite the expense management cycle, including expense submission, approval and reporting. Expenses are tied directly to projects, eliminating confusion regarding where an expense came from and who should be billed.  
  • Invoicing: Supports multi-currency and multi-taxation requirements such as PST, VAT and GST. Manages finances from the time a bid is prepared to the time an internal charge-back is issued. Project profitability is tracked on a case-by-case basis due to the complexity of measuring ROI for diverse projects. Revenue recognition is conducted separately from project billing. 
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Product Ranking

#33

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#7

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Project Management Software

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User Sentiment Summary

Excellent User Sentiment 3242 reviews
Good User Sentiment 295 reviews
91%
of users recommend this product

Todoist has a 'excellent' User Satisfaction Rating of 91% when considering 3242 user reviews from 4 recognized software review sites.

75%
of users recommend this product

OpenAir has a 'good' User Satisfaction Rating of 75% when considering 295 user reviews from 4 recognized software review sites.

4.6 (14)
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4.4 (761)
3.7 (198)
4.6 (2268)
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4.2 (33)
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4.0 (22)
4.4 (199)
3.4 (42)

Awards

Todoist stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

No awards.

Synopsis of User Ratings and Reviews

Intuitive Interface: Todoist is often praised for its clean and user-friendly design, making task management simple and efficient. The platform's layout is straightforward, allowing users to easily navigate and find the information they need.
Cross-Platform Compatibility: Todoist is accessible on a wide range of devices and operating systems, including web browsers, desktop applications, and mobile apps. This flexibility ensures users can manage their tasks seamlessly regardless of their location or preferred device.
Collaboration Features: Todoist facilitates teamwork through features like shared projects, task assignments, and comments. Team members can collaborate effectively, stay updated on project progress, and communicate within the platform.
Productivity Tools: Todoist offers various tools to enhance productivity, such as recurring due dates for repetitive tasks, priority levels to focus on important items, and progress tracking to monitor completion rates. These features help users stay organized and efficient in managing their workload.
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User Friendly: The system is easy to use and intuitive, as noted by approximately 86% of users who mention the system’s usability.
Time Tracking and Expense Reports: Approximately 90% of the users reviewed think this feature increases their productivity and effectiveness.
Customization: Nearly 75% of the users reviewed find this feature to be quite robust.
Reporting: About 57% of the users reviewed find its reporting capabilities to be helpful and informative.
Support: Nearly 67% of the users reviewed think the support offered by OpenAir is helpful.
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Limited Free Plan: The free version of Todoist lacks several key features, such as reminders, labels, and filters, which can hinder effective task management for users with more complex workflows.
No Time Tracking: Todoist does not offer native time tracking functionality, making it difficult for users to monitor the time spent on tasks and projects, which is crucial for accurate project management and billing purposes.
Collaboration Challenges: While Todoist allows for task sharing, it lacks robust collaboration features like in-app communication and real-time editing, which can impede seamless teamwork and communication.
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Cost: Nearly 100% of users who mentioned cost reported that OpenAir’s offerings were too expensive for smaller businesses or prohibitive.
Implementation: The physical implementation process misses the mark, and can be difficult according to 70% of reviewers who mention implementation.
Intuitive Interface: Nearly 65% of the users reviewed think that the interface is not intuitive and that administrative tools are limited.
Bugs: Approximately 100% of users that mentioned bugs or slowdowns think that the system is clunky and disrupts work.
Integration: Nearly 60% of the users who mention integration think that integration between OpenAir and NetSuite is not seamless. Also, Microsoft Projects importing is not smooth.
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Let's "to-do" this! Todoist has garnered a reputation as a productivity powerhouse, but it's not without its quirks. Users rave about its clean and intuitive interface, making task management a breeze. The platform's flexibility shines through with features like recurring due dates, priority levels, and project organization, allowing users to tailor their workflow. Todoist's cross-platform compatibility is a major plus, keeping users in sync across devices. However, some users find the free version limiting, desiring features like reminders and labels, which are exclusive to the premium plan. In comparison to competitors like Microsoft To Do and TickTick, Todoist strikes a balance between simplicity and functionality. While Microsoft To Do offers basic task management, it lacks the robust features of Todoist. TickTick, on the other hand, boasts similar features but with a more playful interface. Ultimately, Todoist is best suited for individuals and small teams seeking a straightforward yet powerful task management solution. Its intuitive design and flexible features make it ideal for those who value organization and efficiency without the need for extensive collaboration tools.

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OpenAir, a project management software solution, has received positive feedback from users for its ability to streamline project management processes. Users appreciate its user-friendly interface, flexibility, and comprehensive features that enhance efficiency and organization. The software's task management, resource management, collaboration tools, and reporting capabilities have significantly improved project outcomes for many businesses. Compared to similar products, OpenAir stands out due to its ease of use and adaptability to various project types and sizes. Users have highlighted its intuitive design, which allows for quick adoption and minimal training time. Additionally, OpenAir's flexibility enables businesses to customize workflows, dashboards, and reports to align with their specific needs. This adaptability is crucial for organizations with diverse project requirements and evolving processes. OpenAir is well-suited for businesses of all sizes seeking to enhance their project management practices. Its scalability and comprehensive features make it an ideal choice for small teams, large enterprises, and everything in between. The software's ability to centralize project information, facilitate collaboration, and provide real-time insights empowers teams to make informed decisions, optimize resource allocation, and deliver projects on time and within budget.

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