Trello vs Project Insight

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Our analysts compared Trello vs Project Insight based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Trello Software Tool
Project Insight Software Tool

Product Basics

Trello is a cloud-based visual collaboration solution that can be used by organizations of any size to plan tasks and projects. It helps users define projects, requirements and workflows to ensure they are completed in a planned and sequential manner. It organizes projects into boards and provides a peek into ongoing projects and tasks.

It helps administrators delegate tasks, set deadlines and define workflows while supporting a range of project types. Specific team use cases include marketing, engineering, product management, support, design and sales. It is also useful for remote teams and startups.
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Project Insight is an enterprise web-based solution that serves as a centralized hub to delegate tasks, monitor productivity and collaborate at every stage of the project cycle. Users can formalize the process for internal project requests or submit project proposals to clients with customized forms.

It emphasizes project prioritization, collaboration, resource allocation and management, reporting and scheduling to help managers with better decision making. It serves project-based industries like market research, networking hardware company, healthcare organization, heavy industry and more. It also provides a free edition with modules that can be added at an extra cost.
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$5/User, Monthly
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$9/User, Monthly, Freemium
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Tailored to your specific needs
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Android
Chromebook
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Android
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Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
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Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Visualize Project Workflows: Present projects visually using Kanban and Scrum layouts. Add list columns for team requirements and name them according to their workflow stages while keeping items organized and identifying bottlenecks. 
  • Hit Deadlines: Add due dates to cards and set reminders for everyone. Easily view due dates on cards, which turn red when past deadlines. 
  • Intuitive Interface: Move cards between columns with drag-and-drop capabilities or switch the order of columns. 
  • Centralized Collaboration: Facilitate communication within teams, add description boxes, attachments and comment threads to cards. Mention and add team members to cards to identify who’s responsible for each task. 
  • Track Details: Cards display relevant details about a task. Labels identify the card’s purpose, status or other specific information. Add a checklist to track items associated with a task and show or hide a card’s activity. 
  • Work With External Users: Invite guests to single or multiple boards to collaborate. Provide selective access without compromising boards that are for internal use only. 
  • Simplify Communication: Connects with email so users can comment on Trello cards and share attachments directly from their inbox. Each board is assigned a specific email address, which enables creating cards from email as well. 
  • Stay Updated: Change updates let users know when they are tagged, or a member is moved to another column. Set notifications for email, mobile, desktop and the app. 
  • Free Version: Create unlimited personal boards, cards and lists, along with one power-up per board for free. Include ten team boards, basic automation via integration with Butler and two-factor authentication. 
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  • Resource Allocation: Allows for bulk task assignment according to skill sets, swapping resources depending on changing operational needs or balancing resource workloads. Visualize workloads using resource management tools to avoid excessive or underused resources. 
  • Project Prioritization: Define organization goals, critical success factors, key performance indicators in the project scorecard and weigh all projects by agreed criteria. It also helps identify the most profitable projects and while delegating team tasks. 
  • Unify Work: Streamline processes and reduce double data entry with its out-of-the-box integrations. Eliminate manual data synchronization and concentrate on business strategy with its Work Where They’re At feature that syncs data for instant visibility. 
  • Team Collaboration: Centralize relevant project information and keep team members in the loop about tasks. Users can comment and collaborate on any item within the system. 
  • Customization Capabilities: Allows managers and team members to customize the portal, task list views, reports, theme, dashboard and more. Administrators can add custom fields without any programming, while foreign language and cultural templates can also be applied to different users. 
  • Scheduling: Intelligent scheduling features provide a full view of shift schedules that can be edited by drag and drop, double click or right clicking. Leverages all task dependencies and types to auto-update project schedules when changes are made to ensure that everyone is on the same page 
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  • Boards: Create multiple boards for different projects, workflows or other needs. Keep all related information organized in a single location. 
  • Cards: Build processes, follow progress and manage all aspects of a project. Foster collaboration and organization within teams. 
  • Task Management: Represent tasks on each card and move them through the workflow. Set up and manage task dependencies by creating checklists and linking associated cards to one another. 
  • Templates: Create real-world boards from the inspiration section for teams. Use pre-built or custom templates to create boards, lists or cards. 
  • Power-Ups: Integrate it with apps like Slack, Zapier, Google Drive, MailChimp, Salesforce, Dropbox, SurveyMonkey and Zendesk to complete workflows. Choose from over 130 modules for file management, reporting, automation and developer tools.
  • Mobile Apps: Access it through iOS and Android devices, including smartphones, iPads, smart watches and Kindle fire tablets. 
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  • Centralized Collaboration: All project documentation and communication is kept in one place for end-to-end visibility and collaboration. 
  • Reporting: Run portfolio reports as bar, pie or line graphs. Users can customize, transform and share data with team members and stakeholders. It also offers project summary reports with earned value calculations. 
  • Time and Expense Tracking: Allows team members to enter daily time and expenses across multiple projects and create invoices when approved. Attach receipts to expenses from a desktop or take a photo from mobile devices. 
  • Dashboards: Arrange the dashboard layout to see the most important information with customizable widgets, including notifications, tasks, projects, issues and more. Users can sort tasks by date, add and delete columns to reports or only display work this week. 
  • Resource Management: Assign team members to projects by group, department or company. Effectively monitor and balance the resources from a single report over multiple projects. 
  • Project Templates: Create and reuse an unlimited number of project templates constructed from the organization’s current processes and best practices of the organization to save time and manage productivity. 
  • Seamless Integration: Offers out-of-the-box integrations, REST API and automation capabilities to manage all projects, portfolios and work systems in one place. Aggregates key applications like Jira, Zendesk, DevOps, QuickBooks, Trello and more to provide real-time insights to stakeholders and project managers. 
  • Intelligent Scheduling: Leverage advanced functionalities including constraints, lead and lag times, split tasks, auto-scheduling tasks and interactive Gantt charts with drag-and-drop. Task dependencies allow schedules to be changed with just a few mouse clicks instead of line by line. 
  • Portfolio Management: Real-time project views empower project managers and executives to identify at risk projects in order to make timely decisions. 
  • Project Budgeting: Manage projects with planned target budgets and compare them to actuals in real time. Track labor, non-labor costs and expenses at the task, phase, project, and portfolio levels in real time. 
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Product Ranking

#8

among all
Project Management Software

#17

among all
Project Management Software

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User Sentiment Summary

Great User Sentiment 35053 reviews
Great User Sentiment 128 reviews
89%
of users recommend this product

Trello has a 'great' User Satisfaction Rating of 89% when considering 35053 user reviews from 5 recognized software review sites.

85%
of users recommend this product

Project Insight has a 'great' User Satisfaction Rating of 85% when considering 128 user reviews from 5 recognized software review sites.

4.9 (22)
4.0 (2)
4.4 (12443)
3.5 (12)
n/a
4.38 (57)
4.5 (20471)
4.4 (54)
4.3 (54)
n/a
4.2 (2063)
2.0 (3)

Synopsis of User Ratings and Reviews

Functionality: Trello offers robust organizational tools that simplify task delegation and streamline workflows, as reported by nearly 88% of the users who mention the product’s functionality.
Easy to Use: The system is intuitive, user friendly and doesn’t require a steep learning curve to understand its features, as noted by approximately 82% of users who referred to its usability.
Collaborative: Approximately 79% of users who talked about collaboration noted that project collaborations are a breeze with Trello as it shares information with team members and clients in an organized manner while adding specific members to project cards.
Customizable: The system is highly customizable with numerous display choices and features to adapt to users’ requirements, as reported by nearly 74% of reviewers who referred to customization.
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Improved Team Communication: Users found that Project Insight streamlined communication, allowing team members to easily share updates, files, and messages in one central location. This reduced confusion and kept everyone on the same page.
Enhanced Project Visibility: Project Insight provided a clear overview of project progress, making it simple to track deadlines, milestones, and potential roadblocks. This allowed for proactive problem-solving and more efficient project management.
Streamlined Workflow: Users appreciated the ability to automate tasks and create custom workflows within Project Insight. This saved time and reduced the risk of errors, leading to a more efficient and productive work process.
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Scalability: Nearly 75% of reviewers who mention scalability note that it is cumbersome to scale the system to a company’s growing needs and cannot manage complex projects.
Cost: Trello offers limited functional and storage capabilities in its basic version, and advanced version requires per-user licensing, making it expensive for large teams, reported nearly 83% of users who mentioned cost.
Mobile Application: The system doesn’t perform well on mobile platforms, and its mobile application cannot perform all the functions of the desktop version, as reported by nearly 71% of users who mentioned mobile accessibility.
Installation: Trello is challenging to install and can overwhelm new users with its host of features, as reported by nearly 69% of users who talked about product set-up.
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Difficult to learn: Users have reported that Project Insight's interface is not intuitive and requires extensive training to use effectively. This steep learning curve can be a major obstacle for teams who need to get up and running quickly.
Limited third-party integrations: A common complaint is the software's limited ability to integrate with other popular tools, which can hinder workflow efficiency for teams reliant on a diverse tech stack.
Reporting limitations: Users have expressed frustration with the inflexibility and limited customization options for reports, making it difficult to extract and analyze project data in ways that suit their specific needs.
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Trello includes robust workflow management and organizational capabilities for users to efficiently manage a project lifecycle. Its intuitive UI and clean dashboards simplify task delegation and monitoring, along with streamlining workflows. Its collaborative tools foster team communication and information sharing, while flexible integration capabilities help complete workflows. However, it lacks enterprise-grade project management abilities and is not suitable to handle large projects that require bulk movements. Additionally, the system provides limited features in its basic plan, and its mobile application lacks several functionalities offered by the desktop version.

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User reviews from the past year suggest that Project Insight is a comprehensive project management software that excels in its ability to streamline project management processes, enabling teams to deliver projects on time and within budget. Users praise its ease of use, comprehensive features, and ability to effectively manage resources across multiple projects. For example, one user highlighted the seamless integration of projects, sales, and invoicing, emphasizing its robustness in handling capacity and resource management. However, some users have expressed a desire for more intuitive report building capabilities and the ability to dynamically hide and unhide completed tasks without resorting to generating reports. Despite these minor drawbacks, Project Insight is highly regarded for its ability to track projects, forecast timelines, generate Gantt charts, and monitor employee time. Its strength lies in providing a centralized platform for managing all aspects of a project, from planning and scheduling to resource allocation and collaboration. This makes it particularly well-suited for teams that require a robust solution to manage multiple projects, track resources, and facilitate seamless collaboration.

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