TSheets vs Clockify

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Our analysts compared TSheets vs Clockify based on data from our 400+ point analysis of Time and Attendance Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

TSheets (now called Quickbooks Time) is a time tracking program for creating, editing and tracking workforce schedules. Automated notifications and GPS functionality help with resource deployment, live location of clocked-in employees, and keeping everyone updated.

Available on cloud-based deployment, it also has a comprehensive mobile module with offline accessibility. Integration with multiple popular payroll and accounting inclusions streamline financial management and alleviate gaps in the workflow.
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Clockify is a SaaS or cloud-deployed time and project tracking tool. Information is presented on a dashboard and in customizable reports, tailored based on projects, tasks, times and users. Hours are logged into timesheets that can be used to organize payroll. Single sign-on allows companies to use their existing credentials to maintain security.

It has customization options, including white-labeling and subdomains to assimilate with company branding. It can be deployed via desktop, browser or mobile with offline capabilities. It has a variable pricing scale, including a free version with unlimited users.
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$20 Monthly
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$3.99/User, Monthly
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Tailored to your specific needs
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Product Assistance

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Knowledge Base
24/7 Live Support
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Product Insights

  • Accessibility: Cloud-based, mobile and offline accessibility ensures seamless operations from a variety of geographic areas and work centers. 
  • Visualization: Visual representation and live location of clocked in employees allows managers to optimize resource deployment. 
  • Integrations: Integration with various accounting and payroll systems syncs time-tracking data with financial operations to remove errors and discrepancies. Popular integrations include QuickBooks, ADP, Xero, Sage, Gusto and Square. 
  • Reporting: Get real-time data and visualization for aspects such as payroll, audits, projects and approvals. Track employee performance with graphical representations of individual work hours, including overtime details and more. 
  • Communication: Automatic notification of new or changed schedules are available. Managers are notified if employees fail to clock in or out at a scheduled time, streamlining communications between the managers and employees. 
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  • Track Employees and Work: Managers can track employees and projects from a centralized platform. Employees can utilize a stopwatch-style timer to clock in and clock out, and information is logged into a timesheet with tasks worked on. 
  • Better Organize Business: Timesheets and project tracking give management a complete view of processes. Employees can be assigned to tasks and have their hours organized as needed. Projects can be monitored from an estimated timeline and budgeting perspective.  
  • Customization: The system is tailorable to a business’s needs. Custom fields can be created for anything from job location to documentation. The platform allows access from a custom subdomain and white-labeling to match company branding. 
  • Unintrusive: While many time tracking software options are increasing visibility into employee activity through screenshots and keystroke logging, Clockify takes a hands-off approach, alluding to trust in employees from management. It still nudges employees toward productivity through tools like a Pomodoro timer, but it does not deeply monitor specific employee actions. 
  • Easy to Interpret Metrics: Visualizations in reports and dashboards make data understandable and accessible. Charts and graphs make trends or outliers obvious, and reports allow for drill-down analysis of specific points. 
  • Reduce Costs: The vendor touts a “free forever” option, making the system an option for all companies to stop spending on time tracking. It allows unlimited users at no cost. It also offers project costing functions, which help account for finances. 
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  • Mobile App: Get mobile and offline access to submit, track and approve time. View and manage multiple timesheets with the Crew app. Monitor employee locations through the “Who’s Working” feature. 
  • GPS and Geofencing: Get real-time GPS data of clocked-in employees, in compliance with DCAA and DOL standards. 
  • Scheduling: Develop schedules based on job, shift or task. Notify employees of published or changed schedules. Sync with popular calendar applications such as Microsoft Outlook, Apple iCal and Google Calendar. 
  • Time Clock Kiosk: Clock in and out with the time clock kiosk and any device with internet access. Set up a four-digit PIN, biometric facial recognition and photo capture to limit buddy punching. 
  • Alerts and Approvals: Get alerts for clock in and clock out timings as well as time submission for payroll purposes. Managers also get notified when employees fail to clock in or clock out at scheduled times. Set up pay rates and dates with Pay Rate Engine for overtime management. 
  • Smart Reporting: Develop customized reports for instant access. View timesheets based on customer, job or group. Segment employee hours by rate, regular hours and overtime hours in wage reports. Export payroll reports in Excel, PDF or CSV formats. 
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  • Time Tracking: A stopwatch allows time to be tracked while working. Time can be logged under specific projects and marked as billable. Time can also be added manually. 
  • Timesheet: Timesheets can be used not only to display logged time but also to predefine tasks, projects and schedules. Projects and assignments can be created and inserted into a worker’s timesheet ahead of time. Timesheet templates can be created for easy reuse and recurring assignments. 
  • Dashboard: Dashboards give users an overarching view of how time is spent. Visualizations make insights intuitively digestible. It breaks down team members and personal workload, with drill-down options into specific work sessions and data points.  
  • Reports: Customizable reports can be exported in three formats: PDF, CSV or Excel. They can be filtered by user, day and activity.  
  • Single Sign-On: SSO through the company’s authentication increases security. Only one set of credentials is needed, relieving companies from dependency on several databases and their security measures. 
  • Mobile Support: Apps on iOS and Android make time tracking mobile. It has offline capabilities, and any changes or recordings made offline automatically sync when a connection is restored. 
  • Custom Fields: Custom fields can be created to better describe jobs. Types of fields include text, numbers, switches, links and selection. Links allow access to external data points to help contextualize jobs. 
  • Time Auditing: Suspicious time entries are flagged for manager review. Entries that are too long, too short or missing information can be noted. 
  • Project Management: Project progress can be tracked and relevant metrics can be drilled into. Individual tasks and users can be tracked in a project context. Billable and nonbillable work is accounted for, and estimated cost and time spent are displayed.  
  • Integrations and API: It provides more than 50 integration options for increased functionality, and provides a REST API for creating more integrations, including company software. 
  • Pomodoro Timer: A Pomodoro timer is available as a browser extension and sends notifications when it is time for a break or to resume work, boosting employee productivity. 
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Product Ranking

#1

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Time and Attendance Software

#42

among all
Time and Attendance Software

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Analyst Rating Summary

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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

TSheets
Clockify
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Compliance Dashboards & Reporting Employee Scheduling Leave & Absence Management Mobile Capabilities Platform Capabilities Project Tracking Time Clocks Time Tracking 25 98 77 79 73 100 100 32 92 0 25 50 75 100
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User Sentiment Summary

Excellent User Sentiment 6980 reviews
Excellent User Sentiment 4174 reviews
93%
of users recommend this product

TSheets has a 'excellent' User Satisfaction Rating of 93% when considering 6980 user reviews from 4 recognized software review sites.

95%
of users recommend this product

Clockify has a 'excellent' User Satisfaction Rating of 95% when considering 4174 user reviews from 1 recognized software review sites.

5.0 (12)
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4.5 (1322)
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4.73 (4174)
4.7 (5412)
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4.3 (234)
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Awards

TSheets stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

SelectHub research analysts have evaluated Clockify and concluded it earns best-in-class honors for Platform Capabilities and Project Tracking. Clockify stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award
Platform Capabilities Award
Project Tracking Award

Synopsis of User Ratings and Reviews

Cost: About 55% of the users who consider cost as an important deciding parameter, choose TSheets for its affordability.
Customer Support: TSheets offers highly reliable and responsive customer support, as recommended by nearly 87% of the users who mentioned customer support.
Geofencing: Geofencing makes it easier for users to track time and billable hours, even when working remotely or from the client site, as reported by about 82% of users who mention GPS functionality.
Payroll Management: Efficient payroll management is one of the strong traits of the software, as reported by 90% of users who mentioned payroll.
QuickBooks Integrations: Seamless integration with QuickBooks is reported by 60% of the users who use both TSheets and QuickBooks in their tech suite.
Time Tracking: The core functionality of the software, time tracking, is recommended by about 80% of users.
User Friendly: About 97% of users find TSheets easy to use on a daily basis and user friendly at end-user to admin-levels.
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Free Plan: Clockify offers a free plan with unlimited users, projects, and tracking, making it a cost-effective solution for individuals and teams of all sizes.
User-Friendly Interface: The platform is known for its intuitive and easy-to-use interface, allowing users to quickly track time, manage projects, and generate reports without a steep learning curve.
Cross-Platform Compatibility: Clockify is available as a web app, desktop app (Windows, Mac, Linux), and mobile app (iOS, Android), ensuring accessibility and flexibility for users across various devices.
Integrations: Clockify integrates with numerous popular project management, productivity, and communication tools, such as Trello, Asana, Jira, and Slack, streamlining workflows and data synchronization.
Reporting and Insights: The platform provides comprehensive reporting features, allowing users to gain insights into time usage, project progress, and team productivity, facilitating data-driven decision-making.
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Calendar and Notifications: Nearly 100% of users who mentioned calendars and notifications reported that TSheets misses the mark with Calendar synchronization and notifications for clocking in and out.
Feature Overload Nearly 100% of users who mentioned software functionality reported that it has too many features, making the system overwhelming and causing data lags in core functionality.
Set Up and Onboarding: Setting up the software and onboarding new employees is confusing and difficult, according to 58% of users who mentioned that the process left a lot to be desired.
Time Off and Vacations: While TSheets does an excellent job in time tracking and payroll management, managing time off and vacations can lead to data errors and often need to be logged in manually, as reported by nearly 71% of users who mentioned the feature.
UI and Navigation: Approximately 67% of users who mention UI and navigation report that the software is clunky and hard to navigate.
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Limited Project Budgeting Features: Clockify's project budgeting capabilities may not meet the needs of all users, especially those requiring advanced features like budget forecasting or expense tracking.
Integrations: While Clockify offers integrations with popular project management tools, it may not have as extensive a range of integrations as some other time tracking solutions.
Mobile App Functionality: Some users have reported that the Clockify mobile app lacks certain features or has occasional performance issues.
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TSheets offers a strong suite of solutions for time-tracking and payroll management that most users find user-friendly and cost-efficient. Its wide range of features are highly customizable and can help users track both in-house and remote employees with their live locations, manage projects and payrolls and sync with QuickBooks for efficient accounting. Customer support is highly reliable and recommendable. However, the setup, onboarding and user interface can be cumbersome. Similarly, a few features such as calendar, time off and vacations can be improved further.

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Clockify emerges as a beacon of simplicity and affordability. Users consistently highlight its intuitive interface, making it a breeze to track time, manage projects, and generate insightful reports. This ease of use is particularly beneficial for small businesses and freelancers who may not have dedicated IT support. Clockify's free plan with unlimited users is a game-changer, allowing teams of all sizes to experience its core features without financial constraints. While Clockify excels in its core functionalities, some users note the absence of advanced features found in competitors like Asana or Monday.com. For instance, Clockify lacks robust task dependencies and automation capabilities, which can limit its effectiveness for complex project management workflows. Additionally, integrations with other business tools could be more extensive, although Clockify does offer basic connections with popular platforms like Google Calendar and Trello. Despite these limitations, Clockify's strengths lie in its straightforward approach, making it ideal for teams prioritizing time tracking and basic project management over intricate workflows. Its affordability and user-friendly interface make it a compelling choice for small businesses, freelancers, and teams seeking a reliable time management solution without the complexity of feature-rich alternatives.

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Screenshots

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