Data, data, data … that’s all we’re hearing about nowadays. Big Data, data mining, data scientists and the like appear at the top of Google searches and blog headlines more than ever before, and with good reason. The business leaders of today, in every industry, have discovered how to use their data to its fullest potential. So, what are business intelligence systems and what type of business intelligence tools are available now anyway? Understanding different types of BI systems is now more attainable than ever.
What is a Business Intelligence System?
The proper utilization of data shouldn’t be, nor is it, exclusive to the top players. Business intelligence (BI) tools have given companies of all sizes access to powerful data analysis capabilities. Receiving insights and finding trends is essential for businesses to scale and adapt as the years go on, which is exactly what a business intelligence system does. The best thing about these software solutions, however, is that their potential uses are practically unlimited.
There are six million ways to BI… at least, that’s our (very) rough estimate. And the different types of BI reports are almost as numerous as the uses for BI. What you can do with your data and a good BI system is limited by one simple barrier: your creativity. You can aggregate user data to provide product recommendations, similar to Amazon. Or, you can identify your company’s peak revenue times. You can also find the ROI of your CRM. Or track employee retention. Point is: with various types of BI systems, you should never feel limited by what you can do.
Data Governance
A successful business intelligence strategy begins even before implementation. It entails a good data governance policy. Data cleansing is essential before feeding it into your BI system, because good data analytics is useless when performed on bad data. But a governance policy goes beyond mere data cleansing.
It also involves securing the data. What levels of encryption do you use for data at rest? What are your access policies and procedures? What are the consequences for failing to adhere to policy? All of these things go into a solid data governance program, and upon that you can build a strong governance policy for your business intelligence systems.
Key Features
Based on survey responses from representatives of over 600 businesses from a variety of industries, we’ve made a list of the top features business intelligence system buyers are looking for in recent months. Their answers provided us with data on the features most desired by those in the market for a business intelligence system. Here’s what we found:
The most important types of business intelligence tool features and functionality are:
- Dashboards
- Visualizations
- Reporting
- Predictive Analytics
- Data Mining
- ETL
- OLAP
- Drill-Down
Advanced Analytics Features Are Viewed as Amenities, Not Necessities
BI system buyers expect advanced analytics features from their tools. Of those surveyed, 42 percent requested predictive analytics, 32 percent wanted data mining and 20 percent expressed interest in extract, transform and load (ETL) capabilities.
Of the respondents who didn’t specifically request the above features, a significant portion listed them as “nice to have in the future.” For instance, while 42 percent required predictive analytics, another 16 percent thought that feature would be useful to implement in the future. There was a similar trend with data mining (14 percent thought it would be something they’d be interested in) and ETL (6 percent).
The comparatively low numbers of users who requested these features may have a root in lack of awareness and understanding of the benefits they can offer businesses. There could also be an element of overpacking BI with features: many of these functions — especially data mining and ETL — are more focused on Big Data and may not be useful to SMBs.
Basic Features Are The Most Desired
Of our survey respondents, 90 percent said dashboarding was a BI key feature. Dashboards satisfy the need to process and organize data into an easily digestible format, so it’s easy to see why this is a requirement of an overwhelming majority of buyers.
Visualizations stood out as another important feature for BI system buyers. Visualizations organize and present data in a format that can be understood and utilized by people of all levels of BI skill sets. The feature was mentioned in 81 percent of responses.
Deployment
Users surveyed were consistently open to either cloud-based or on-premise forms of deployment — 69 percent said they didn’t have a preference. Of those who were set on a deployment method, 23 percent preferred cloud and eight preferred on-premise.
Other Needs
Some other features requested by survey respondents include ease of use (28 percent), integration (23 percent), data warehousing (five percent) and mobile access (four percent).
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Final Thoughts on the Survey
When it comes to business intelligence, it’s all about the features. Overall, a majority of respondents want basic functions (reporting, dashboards, etc.) from their business intelligence system. But many buyers also showed interest in more advanced analytics capabilities like predictive analysis, data mining, ETL, OLAP and drill-down functions.
BI consumers seem to think their needs are generally basic, but there also seems to be a lack of awareness of more advanced features and the benefits they could offer them. This is apparent in the trend towards prioritizing familiarity. When choosing from the different types of business intelligence systems, buyers tend to gravitate to features they know, hoping to streamline the decision-making process without adding too many layers of complexity. This signifies a need among buyers for more in-depth exploration of feature options.
101 Types of BI Tools in Action
We know we said there are about six million ways to use BI, but we didn’t want to list ALL of them. Just like there are different types of business intelligence systems, there are plenty of different ways to apply them. You’d probably get tired before finishing the full list. So we shortened it down to a much more manageable 101 examples, which you can peruse to find some of the best uses of BI systems:
- Schedule regular automated reports
- Automatically share reports with clients
- Visualize inventory and sales in real time
- Pull data from multiple databases
- Analyze eCommerce sales in real time
- Integrate with cloud computing services like AWS
- Pull and analyze data from a CRM
- Data mining for deep layers of analytics
- Create embedded dashboards in a separate internal system
- Provide historical analysis on payroll, benefits and other employee HR data
- Embed and/or generate professional reports for clients
- Create predictive analytics dashboards and data visualizations
- Transform various types of data into a standardized format
- Predict trends using data forecasting to help with loss prevention efforts
- Assess distribution statuses on-the-go with a mobile device
- Visualize supply chain data over time
- Analyze the results of your marketing efforts both over time and in real time
- Optimize employee scheduling based on your highest and lowest foot traffic times
- Analyze commonalities in routes for various truck types, bridge weight ratings, and more
- Provide clients with self-service data visualization capabilities
- Pull and analyze data from a LMS
- Create custom types of business intelligence reports via drag and drop functionality
- Create ad hoc eCommerce sales reports
- View data trends in real time
- Provide every location with access to the same data, reports and reporting tools
- Create dashboards that display real-time inventory data
- Pull together different types of data including financial, practice management, HR and more
- Use for data warehousing client data
- Predict future retail sales with demand forecasting
- Aggregate and analyze customer survey results
- Provide clients access to custom dashboards of their data
- Use your BI system for data warehousing employee data
- Pull data from SQL servers
- Find distribution inefficiencies
- Report on a diverse set of KPIs
- Set revenue goals using predictive analytics
- Find the most efficient transportation management systems for your supply chain
- Pull and analyze data from a CMMS
- Integrate with multiple data warehouses
- Track the ROI of your SCM system
- Compare the effectiveness of new distribution strategies to old strategies
- Create a 360-degree view of financial data trends
- Use drill down capabilities to find procurement inefficiencies
- Set marketing goals using predictive analytics
- Provide remote access to your field sales teams so they can use real-time data analytics in the field
- Provide multiple users access to ensure data consistency company-wide
- Evaluate the effectiveness of cybersecurity procedures
- Track employee skill development
- Pull and analyze data from a marketing automation software
- Find warehouse operation inefficiencies
- Pull and analyze data from an EMR/EHR system
- Set sales goals using predictive analytics
- Compare compliance processes of different locations
- Analyze customer demographic data
- Evaluate membership growth over time
- Customize and integrate your BI tool into an open-source system
- Automatically process, analyze and visualize large amounts of data in real time
- Create multiple presentation-worthy reporting templates
- Track the different stages of production and distribution over time
- Pull and analyze data from HR software
- Find supply chain inefficiencies
- Create custom dashboards for each department based on their individual needs
- Track the ROI of your HR software
- Process sales pipeline data, social data, and user interface data
- Allow clients to create their own custom reports with their related data
- Centralize company-wide data analysis
- Pull and analyze data from an inventory management system
- Compare results of A/B tests
- Track employee retention
- Segment customers and prospects
- Discover the trends behind the peaks and valleys in revenue
- Discover the best times for employee recruitment
- Report on the allocation of distribution resources
- Pull and analyze data from a WMS
- Report the results of a risk analysis
- Track market changes
- Create multiple ad hoc reporting templates
- Pull and analyze data from SCM software
- Track the ROI of your CRM
- Discover customer buying trends which can be used for customized product recommendations
- Track student performance over time
- Optimize appointment scheduling based on the most and least popular appointment times
- Discover cases of potential fraud with trend analysis
- Find the best location to open a new store or office based on market data
- Evaluate student geographic data
- Automatically organize all your data in one location, rather than multiple spreadsheets
- Set next year’s budget using predictive analytics
- Reduce overhead warehousing costs by identifying inefficient processes
- Develop reports on cybersecurity
- Track and compare the distribution time of various locations
- Discover the peak times for membership and other sign ups
- Monitor web traffic specific to different marketing campaigns
- Evaluate eCommerce cart abandonment rates
- Compare your competitors’ growth over a given time with your own
- Assess how often departmental and organizational goals are met
- Analyze patients’ medical data to find patterns and correlations in their symptoms
- Discover trends in inventory usage and stock
- Predict upticks in inventory usage
- Monitor compliance issues and track instances of compliance failures
- Identify which departments are viable for cost cutting and which are untouchable
- Find correlations between revenue and outside influencers such as weather, power outages, etc.
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Top BI Systems
You didn’t think we’d give you all this information and leave you without some recommendations, did you? If you’re in need of the tools of business intelligence, check out some of our top recommended vendors, taken from our BI tools leaderboard:
Tableau
One of the most popular types of BI tools, Tableau is a commonly sought-after BI system. It’s simple enough that non-technical users can easily create customized dashboards and other reports to find valuable insights. Tableau is so popular that many people consider it the de facto BI tool and search to understand the difference between Tableau and the competition.
Qlik
Among the best tools used in business intelligence is Qlik, with it’s guided tool, QlikView, and self-service business intelligence system, Qlik Sense. This powerful program offers fully interactive data operation, which allows users to explore data at all times during input, processing and output.
QlikView also offers a system memory function that displays every action that took place during analysis. QlikView is an extremely powerful BI system with solid performance all around. It is available on mobile platforms, which provide the same interactive analytical tools, intuitive associative search and excellent visualization available to desktop users.
Qlik provides robust BI capabilities
Power BI
Microsoft Power BI earned a top score on our leaderboard in several areas, including interactive visualizations, predictive analytics, mobile access, export of analytics reports, big data integration and storyboarding, ensuring this solution is a powerful data visualizer. This solution offers one of the more affordable options, with a free (but limited) version in addition to their basic package.
Microsoft Power BI’s customizable dashboard
Dundas BI
With the Dundas BI system, users can get data ported to any device and connect relational database, web services, Excel and other formats. Features for new versions include data generators, new data transformation tools, scaling modes and quick filters. Dundas bills its product as offering fast, self-service BI and a choice of on-the-fly or single-click in-memory analysis, as well as a leading data visualization tool. Part of the appeal of this tool is its innovation in displaying aggregate data.
Dundas BI’s unique data visualization dashboard
Sisense
The Sisense BI system provides one of the most popular, and one of our top-rated, all-in-one BI systems. This solution offers a user-friendly interface, powerful data visualization tools and interactive dashboards designed for quick and easy use. Sisense also includes in-memory database tools and SQL server integration, so that no matter where your data is, you can analyze it. Or rather, Sisense can analyze it.
Sisense helps users understand data through vibrant visualizations
WebFOCUS
By fueling a proactive business culture, WebFOCUS BI from Information Builders allows you to consistently make smarter choices. This product is a unique and different BI because it allows not only your employees, but also your customers, access to its platform. Your customers can have access to easy-to-use apps for better organization and more informed business decisions. For added flexibility, this platform can be deployed both on-premise and on the cloud.
WebFOCUS offers visually interactive BI tools
Oracle BI
Oracle BI is another top system. While Oracle shares commonalities with QlikView, it also boasts especially strong geospatial visualization capabilities, including advanced mapping controls and fantastic dashboard integration. In addition, it performs exceptionally well when exporting analytics reports.
With Oracle BI, users can easily and intuitively interact with each other; view reports online; and publish, send and schedule reports to a variety of outputs such as SMS. While Oracle has limited benchmarking capability, its Scorecard and Strategy Management features allow users to establish goals and measure their success over a period of time, while also communicating progress and information to the entire organization.
Oracle’s BI interface
BusinessObjects
SAP BusinessObjects received a perfect score in Hadoop, exporting analytics reports, mobile access and storyboarding, with strong performance in visual querying, geospatial integration and interactive visualizations. However, its benchmarking capabilities are very limited, as is its ability to monitor regulatory compliance. That said, it’s still a powerful analytics tool for finding game-changing insights.
SAP BusinessObjects dashboard
MicroStrategy Analytics
For users who want a customized interface, the MicroStrategy Analytics platform may be the right choice. Since the company is known for its excellent personalized customer service, this is a good choice for companies and individuals new to BI systems. The platform provides helpful insights through customized dashboards and powerful analytics tools.
Microstrategy BI offers interactive visual BI tools
SAS BI Enterprise Server
To get simple answers from complex data analysis, SAS BI Enterprise Server is a good platform choice. With fast processing and guided exploration, you can see a clear picture of the information you need instantly. Learn to build better models with a simple feature based on tested techniques, and put the models into service faster without any headaches.
SAS’s unique BI dashboard
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Conclusion
Business intelligence doesn’t have to be scary — there are a variety of resources to educate and empower buyers. There are plenty of types of different BI tools out there to explore and experiment with. The more educated the user base becomes, the more comprehensive and powerful the options will become. BI is a versatile and powerful resource, and can be useful to almost every industry.
Do you feel like you have a better grasp of the various examples of business intelligence tools? Is there a different BI system you’d have put on this best-of list? Did we leave anything important out? Let us know your thoughts in the comments!