Most manufacturing software are a dime a dozen. Seed-to-sale software is a diamond in the rough for its tracking, inventory and compliance tools tailored specifically for the legal marijuana industry.
Want to learn more? This article covers everything from the best seed-to-sale tracking software to primary benefits, key features, SME insights and more.
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Table of Contents
Best Seed-To-Sale Software
Here are our top picks for seed-to-sale software. Let’s examine these products’ top benefits, features and limitations.
Scott DePeralta, business expert and president of Scott DePeralta Consulting LLC, said when evaluating these systems, “the choice really boils down to what works best for your business. For me, the ability to trace every plant from seed to sale was a game-changer.”
We also wanted to mention that MJ Platform has acquired Trellis. However, we’ll discuss how Trellis’ capabilities differ from MJ Platform’s.
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MJ Platform
MJ Platform is a cloud-based seed-to-sale tracking solution tailored to the cannabis industry’s cultivators, manufacturers, retailers, distributors and delivery teams.
Thanks to its mobile-friendly interface, you gain complete product, customer, employee and vendor transparency 24/7.
A preview of MJ Platform’s processing dashboard.
Top Benefits
- Make Better Choices and Estimates: Obtain real-time information via data visualizations to gauge trends and formulate improved estimates for cost-profit comparisons, product profitability and popularity KPIs. Craft detailed charts and tables that are easily shareable with business partners, investors and regulators.
- Gain Detailed Workflow Insights: Garner data from various locations and efficiently perform multi-currency transactions to meet global regulations. The dashboard showcases department, location, state, country and currency data for better operational insights.
- Increase Centralization: Merge this software with other programs for accounting, HR, payroll, CRM and more to centralize workflows. Some compatible programs include QuickBooks Online, Sage Intacct and more.
- Enhance Client Rewards: Utilize the point-of-sale (POS) tools to document user data and develop customizable discounts and loyalty programs to reward clients. These rewards make customers feel good about shopping at your establishment and can serve as incentives to keep them returning for more.
- Boost Role-Based Resource Allocation Accuracy: Implement role-based, recorded training for all roles within the company. Giving the right resources to ideal employees ensures you care about their unique duties.
Primary Features
- Cultivation Management: Track precise plant whereabouts, which staff members interacted with a particular plant during its life cycle and how each portion of the marijuana plant was used or discarded. Plan all hemp cultivation operation stages, such as bending and securing, topping, fimming, cloning, fertilization, harvesting, drying, and curing.
- Manufacturing Management: Supervise every facet of materials and vendors in one centralized place. Incorporated seed-to-sale tracking functions notify you about the amount and location of every supply chain factor. Trace costs by day, hour, method, employee, product line and square foot, construct supply reorder reminders, estimate sales, and more.
- Distribution Management: Control costs, manage inventory circulations and furnish more client-requested products on shelves. Receive real-time visualizations and analytic extensions to understand past, present and projected distributor performances. Review sales and inventory, track shipments and deliveries, gain in-depth marketing details and more.
- Retail Management: Administer all retail operations and assist marijuana dispensaries in receiving a clear picture of gross profit and revenue, budtender performances, on-hand inventory, labor costs, and more. Predict merchandise trends with historic customer purchase history and traffic patterns.
- Delivery Management: Establish schedules, develop delivery routes and monitor delivery services. Implement Onfleet integrations, use real-time data to manage inventory and revenue, and supervise fleet and labor. You may also calculate future inventory requirements.
Trellis Features
Here’s a quick rundown of Trellis’ seed-to-sale tracking system capabilities.
- Cultivation Management: Create specific plant, batch, harvest and finished inventory IDs. Monitor yield per plant or batch. Calculate lost moisture.
- Manufacturing Management: Develop unique output IDs. Craft workflow SOPs for all operations, including BOMs, employee tasks and more.
- Distribution Management: Govern customer profiles and develop orders according to live inventory feeds. Perform automatic developments for purchase orders, invoices, order manifests and packaging labels.
- Inventory Management: Construct and supervise all operational inventory. Create IDs and printable barcodes for all objects with customizable notes.
- Analytics and Reporting: Utilize real-time dashboards and tailored query reports to pinpoint patterns and adjust metric operations for cultivation, manufacturing and sales. Some KPIs include cost per gram, age of inventory, plants by stage, plant mortality rates and more.
Limitations
- Not offering a free trial.
- Lacks applications for iOS and Android devices.
Platform:
Company Size Suitability: S M L
Viridian Sciences
Viridian Sciences is cloud-based seed-to-sale software catering to all cannabis business sizes, cannabis and hemp producers, processes, distributors, and retailers. It manages everything from sales and customer relationships to operations and financials.
An example of Viridian Science’s main interface.
Top Benefits
- Maintain Employee Data: Observe training, contracts, reviews, performance and other attributes more efficiently. This tool ensures you manage all employee data and make more informed decisions.
- Supervise Cultivation Tools: Track hemp cultivation equipment and processing with financial and analytical tools for lighting systems, tractors, bud sorters, irrigation systems and more. Upkeep tools and know where they are at all times.
- Improve Product Quality Adherence: Monitor every attribute of your goods, such as microbiology, nutrients, moisture, potency, contaminants and more. Keep operations aligned with state-managed and in-house testing protocols to avoid fines or immediate store closures.
- Boost Client and Vendor Relationships: Build and administer personal business relationships and vendor agreements. Leverage CRM tools to create a knowledge base that details how to serve clients to build better relationships.
- Centralize Financial Operations: Integrate this seed-to-sale CRM with SAP Business One for optimal financial tracking, evaluation and tax reporting. This tool helps you stay on top of bookkeeping, taxes and other financial tasks.
Primary Features
- Cultivation Management: Superintend all vital plant life cycle information, forecast growth completion, and plan plant growth needs, such as space, water, light and fertilizer. Merge this seed-to-sale CRM with barcode scanners, digital scales and label printers for better productivity.
- Manufacturing Management: Access MRP, production orders, quality control and real-time analytics to handle all production procedures. Superintend proposed and actual cannabis quantities from item production or adjust batches and completion times.
- Distribution Management: Supervise supply chain replenishment rules, stock levels, and seasonal adjustments to record suppliers, merchandise and pricing history. Utilize demand organization extensions to estimate client transactions with historical data and long-term contracts.
- Retail Management: Manage and chronicle client profiles, reports, employee performance, inventory and more. Use the POS module to craft orders, shipments and invoices, track products, superintend marketing campaigns, and more.
- Hemp Tracking and Management: Watch and administer all hemp operations with cultivation management, compliance reporting, crop cycle management and more. Calculate actual fees and values of specific crops with the costing and valuation tool.
Limitations
- Lacks free trials.
- Lacks apps for iOS and Android devices.
Platform:
Company Size Suitability: S M L
BioTrack
BioTrack is on-premise and cloud-based cannabis tracking software that caters to American and international markets, such as Australia, Canada, Jamaica and South America. It ensures companies comply with their jurisdiction’s cannabis standards, including METRC.
An example of BioTrack’s inventory management tools.
Top Benefits
- Access a Centralized Database: Employ Helix Exchange, an electronic and compliance marketplace, for buying, selling and tracking wholesale marijuana transactions, including THC, hemp and CBD products, for better selection and compliance adherence. Perform orderly transactions and price data dissemination.
- Upkeep Regulations: Gain tracking and reporting modules to help state and local governments enforce standards, tax collections, product quality verifications, and illegal cannabis diversions and inversions. Allow agencies to review every gram of legal cannabis or hemp throughout the production life cycle to avoid penalties.
- Strengthen Decision Making: Garner cannabis analytics information and other BI data to create automatic daily reports to support wiser business choices. Review heatmaps to study client information and which demographics buy specific products for better marketing and trend insights.
- Enhance Company Brand Usage: Draft custom labels to add company logos, contact information and other vital information to avoid misplacement. These stamps also help you personalize products and inventory items with your company’s unique brand.
- Boost Productivity: Align particular cannabis business needs with product life cycles to maintain maximum productivity. Craft tailored workflows to upkeep procedures and better meet your unique practices.
Primary Features
- Cultivation Management: Watch plants while complying with regulations and use modules to modify workflows, leverage yields, and optimize productivity. Govern and evaluate harvest information and receive notifications of automatic watering, nutrient and pesticide administration.
- Manufacturing Management: Document critical compliance data and generate product label information. You can add ingredients, potency, results, expiration dates and other vital details to labels.
- Retail Management: Supervise online orders, clients, real-time discounts and more in one centralized location. Craft customer profiles to hold specific and medical preferences, purchase histories, point rewards and more.
- Inventory Management: Monitor and measure marijuana plant batches to specific milligrams and conduct inventory audits. This module offers national type evaluation program (NTEP) certification, reviews your stock and responds to compliance requirements in all states.
- Custom Reporting: Use the structured query language (SQL)-friendly report builder to personalize proprietary reports. Choose from more than 100 templates with drag-and-drop and send request tools. Export these documents as CSV, PDF or HTML files.
Limitations
- Lacks applications for iOS and Android devices.
- Does not support batch management.
Platform:
Company Size Suitability: S M L
ERP Cannabis
Another cloud-based seed-to-sale tracking system, ERP Cannabis serves businesses of any size and grows with your ever-growing business requirements.
Its mobile-responsive platform is user-friendly and integrates with Excel, QuickBooks, Google Docs and state-mandated solutions for compliance management, such as METRC.
A preview of ERP Cannabis’s cultivation tools. Source
Top Benefits
- Simplify Employee Data Management: Merge employee information, practices and strategies in one centralized location for better access and use. Employees may manage work times, benefits, personal details and payroll information via the self-service tool for hassle-free inputting.
- Boost File Organization: Leverage a form-based user interface and add attachments such as invoices, specifications, test results and more to increase document management efficiency. Store files in a centralized database for easy retrieval.
- Increase Customer Retention: Superintend coupons and client loyalty programs for privileged customers while tracking emails and text messaging marketing campaigns. These perks ensure you satisfy current clients and spark interest in prospective consumers.
- Enhance Communications: Conduct custom transaction-level workflows. Construct and utilize complex workflows via email-based notifications and approvals from any mobile device to avoid missing important details.
- Enhance Networking: Work with several service experts to meet business goals, including managing every financial transaction, meeting reporting requirements and tracking procurement spending. This expert access boosts your network and provides more insight into the cannabis industry.
Primary Features
- Production Management: Manage production operations and expenses at tiered detail levels for manufacturing or cultivation-based systems. Implement this cannabis tracking software to define production recipes and allocate estimated raw or semi-finished ingredient consumption, labor and machine time.
- Cultivation Management: Track and record all cannabis-tracking software operations. Leverage radio-frequency identification (RFID) to detect all marijuana plants within your greenhouse.
- Distribution Management: Perform sales, orders, deliveries, invoices, payments and other wholesale protocols in one centralized program. Generate and include delivery manifests for in-depth tracking.
- Retail Management: Integrate this system with your retail POS extensions to watch all transactions and client management operations. Attach label and receipt printers, scales, barcode scanners and cash drawers for the optimum POS experience.
- Inventory Management: Regulate inventory item availability with receipts, transfers and operation, testing, and expense reason issues. Govern incoming, outgoing and transferred stock, such as prompt replacement plans for internal or external merchandise.
Limitations
- It doesn’t offer free trials.
Platform:
Company Size Suitability: S M L
Why Should You Invest in Seed-To-Sale Software?
The legalized marijuana industry isn’t going away anytime soon. According to MarketsandMarkets, the industrial cannabis market may reach $82.3 billion in 2027.
DePeralta said a seed-to-sale tracking system simplifies processes. “Features like inventory management, barcode scanning and tracking tools are game-changers. They allow us to keep an eye on our inventory, stay compliant and track products in real time.”
Seed-to-sale tracking programs ensure you’re growing and maintaining your supply while adhering to local and national regulations.
The difference between cannabis tracking, seed-to-sale and seed-to-sale CRM is minimal.
Cannabis tracking software tracks marijuana, products and ingredients. Seed-to-sale manages marijuana from planting and growing to cultivation and distribution. Seed-to-sale CRM manages customer data and profiles.
Most seed-to-sale software offers tracking and CRM tools in one hub for consolidated workflows.
Jan Brandrup, CEO of Neurogan CBD, said this solution is “akin to a garden where every seed that was planted blossoms into a thriving and compliant product, seamlessly managed from start to finish.”
Key Features
Cannabis tracking software has numerous features for better accuracy and maintaining raw and cultivated goods.
Inventory Management
Maintain cannabis and non-cannabis items with practical inventory management tools.
Brandrup gave insights on how inventory management tools streamline workflows and product organization.
Inventory management made a breeze with real-time tracking assisting with stock levels and ensuring we never run into shortages. Error handling is something of the past, thanks to automated data entry, and there is the added benefit of accurate inventory insights. This means productivity goes up, and that is what we all strive for at the end of the day.”
Barcodes/Scanning
Effectively scan barcodes for streamlined inventory management and product assortment in a centralized database.
Store and locate items with ease.
Compliance
Legal marijuana sellers must comply with state and national regulations, including the FDA’s Cannabis Product Committee (CPC). Colorado, one of several states that offer legal marijuana usage, laid out specific laws for the selling and use of recreational cannabis.
DePeralta said, “Being able to monitor each plant’s progress and health ensures we get the best yield possible. But it’s not just about cultivation. By providing consistent quality, we keep our customers happy.”
Brandrup explained how a seed-to-sale CRM’s compliance feature helps his company avoid terrible consequences.
Compliance is made simple as this wondrous software can track individual plants and products from seedling to point of sale, meeting all regulatory requirements. With a streamlined process and impeccable and accurate data, we can minimize the risk of penalties and fines.”
Tracking
Track your cannabis products during all life cycle changes.
Manage customer data and create profiles with birthdays, contact info, promotional management and more.
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Primary Benefits
Reap numerous benefits from seed-to-sale software, including saving money, increasing efficiency and more.
DePeralta explained that cannabis tracking software “can also provide valuable insights into your business, helping you make data-driven decisions. It can even help forecast demand so you can plan for the future.”
Save Time
Instead of manually writing down or keeping spreadsheets, seed-to-sale CRM keeps track of all sales, clients, cultivation, growing and other vital data in one consolidated system, saving you time and frustration.
Increase Efficiency
Automate repetitive tasks so you can focus on other high-priority responsibilities.
DePeralta mentioned that seed-to-sale software is a “massive time-saver. By automating tasks, we reduce errors and improve efficiency.”
Improve Inventory Management
Manage all products and ingredients in one centralized place.
Receive alerts when items hit minimum quantities for faster replenishment plans and to avoid stockouts.
Strengthen Compliance Adherence
Stay informed on all standards to avoid fines, lawsuits, business foreclosures and more.
How To Choose the Right Software
Picking the right seed-to-sale tracking system takes patience and knowledge of the ideal requirements that meet your company’s needs.
DePeralta discussed the importance of doing your homework when choosing the right system.
Research different options, look at reviews, ask for recommendations, and, if possible, take advantage of free trials. Always keep your business needs and budget in mind, and remember, the most expensive software isn’t always the best fit.”
Some internet suggestions give 10, 20 or more steps to finding the right solution. We offer our nine-step Lean Selection methodology. Here’s a brief rundown of our software selection process:
- Establish: Take an internal review of your processes and ask why you want seed-to-sale software.
- Collaborate: Gather a team of internal and external stakeholders, end users, department leaders and more for improved collaboration.
- Define: Set up meetings with your software selection team from the last step to brainstorm must-have software features and create a requirements list.
- Distribute: Weigh your finalized requirements list against potential vendors to see how they match up to your needs.
- Justify: Ask your team if you need a brand-new system, add-on modules for your existing program or to end the software selection process.
- Prove: Ask potential vendors for demos, use cases and proofs-of-concept (POCs) to exhibit their products’ capabilities.
- Rank: Score and rank vendors according to their demo scores and TCOs. You should have at least two to three vendors to negotiate with and discuss implementation plans.
- Negotiate: Review your top vendor’s contract and negotiate terms. Seek additional legal counsel if you find the agreements fishy. Repeat this step with the next vendor from your list if you can’t compromise.
- Sign: Shake hands and sign the contract with your software provider.
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FAQs
What is seed-to-sale software?
Seed-to-sale software is a solution that helps you manage your cannabis from planting and cultivation to selling and managing customer satisfaction rates.
Why is seed-to-sale important?
Seed-to-sale software is crucial because it can:
- Save time
- Increase efficiency
- Improve inventory management
- Strengthen compliance adherence
- And more
How do I find the right seed-to-sale software?
As one of our SMEs mentioned earlier, doing your homework is best. Ask for free trials, read online reviews, research multiple vendors, or even ask friends or colleagues for recommendations.
You can also implement our nine-step Lean Selection Methodology to yield better results in a collaborative environment.
What is the difference between BioTrack and Metrc?
One essential difference between BioTrack and Metrc is that Metrc offers product tags for items before entering them into the program.
Oppositely, BioTrack requires that you print your unique labels via its interface.
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Next Steps
Seed-to-sale software ensures streamlined and legitimate cannabis practices, better compliance monitoring and adherence and improved customer satisfaction.
Ready to take the next step? Take a peek at our in-depth, free comparison guide for more solutions and features via an unbiased, side-by-side evaluation.
What problems do you want seed-to-sale software to solve in your company? What must-have requirements do you want in your next system and why? Let us know in the comments.
SME Contributors
Jan Brandrup, CEO of Neurogan CBD, is a seasoned businessman with more than 25 years of professional experience. From production manager and lead engineer to CEO, Brandrup has used his decades of experience to create a thriving wellness routine with Premium Scandinavian CBD.
Scott DePeralta, president of Scott DePeralta Consulting, LLC, has worked with Exclusive Hemp Farms since July 2020 to make and distribute legal, high-quality hemp products. DePeralta works alongside agriculture, science and business experts and seed-to-sale software to select top-tier quality hemp and transform it into finished goods, requiring meticulous selection processes. DePeralta has also established and grown The Cannabis Shop, a chain of retail stores, in less than two years across 12 Texas locations.
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