Categories   >   Facilities Management Software For Schools
Last Reviewed: November 27th, 2024

Best Facilities Management Software For Schools Of 2024

What is Facilities Management Software For Schools?

Facilities Management Software for Schools (FMS) is designed to manage, track, and streamline maintenance tasks within educational institutions. It solves the quandary of disorganized work orders, inefficient resource utilization, and overlooked maintenance tasks common in schools. FMS promotes a safer and better-maintained learning environment, improving school operations and the longevity of assets. Primary users include school administrators and facilities management teams. Key features comprise work order management, preventive maintenance scheduling, asset tracking, and reporting. Implementation complexities and technical glitches do appear as limitations. With emerging trends like cloud-based solutions and mobile access, managing facilities become more seamless. To sum up, FMS provides an efficient, organized methodology to manage school maintenance tasks, ensuring the well-being of assets and providing a conducive learning environment. The long-term benefits, such as improved asset lifespan and resource management efficiency, solidify its value proposition for educational institutions.

What Are The Key Benefits of Facilities Management Software For Schools?

  • Streamlines maintenance tasks
  • Improves work order management
  • Enhances resource utilization
  • Promotes safety in schools
  • Extends lifespan of assets
  • Allows preventive maintenance scheduling
  • Enables efficient asset tracking
  • Assists in strategic decision-making
  • Simplifies reporting processes
  • Provides mobile and remote access
Read more

Overall

Based on the latest available data collected by SelectHub for 42 solutions, we determined the following solutions are the best Facilities Management Software For Schools overall:

Maximo
Maximo
Start Price
$3,150
Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Why We Picked Maximo

IBM Maximo Asset Management helps users perform preventive repairs to extend asset lifespans, monitor assets and equipment, manage contracts, and control inventory. It excels in asset management, tracking and reports. With an intuitive design, plenty of integrations and a high degree of customization, it provides flexibility and ease so users can get the most out of it. However, the UI can be difficult for new users and the cost for licensing is on the higher end. Reviews also cited difficulty with attachments and a complex implementation process as drawbacks. Overall, it’s a good fit for businesses looking for a CMMS with plenty of features that go far beyond asset management.

Pros & Cons

  • Asset Management: Every user who mentioned this aspect appreciated that the system helps reduce asset downtime.
  • Customization: Extensive customizations help users fit the software to their company, according to every review referring to this feature.
  • Tracking: All users mentioning tracking liked that the system helps keep track of site issues, inventory, assets and expenses.
  • Easy to Use: More than 90% of reviews on usability said the solution has an easy-to-use interface.
  • Reports: Reports have helped in analyzing the expense on individual assets and more, as stated by more than 70% of users referring to this feature.
  • Integration: Integration with multiple systems like SCADA has helped smooth out various processes, according to more than 60% of reviews mentioning this feature.
  • User Interface: More than 60% of reviewers referring to the interface felt that it needs to be improved so novice users can easily adapt to it.
  • Implementation: The implementation process is hard and has a steep learning curve, according to all users referring to this aspect.
  • Pricey Licensing: More than 80% of reviewers felt that the cost of licensing was on the higher end.
  • Attachments: It’s difficult to link external documents like Word and Excel, and attaching images takes awhile, according to every review referring to this feature.

Key Features

  • Asset Management: Manage asset operations, conditions, work centers, applications and inventory. Give restricted access to the system and menu options. 
  • System Administration: Provides a framework to share items and data as well as manage communication templates. Includes site and organization setup, bulletin boards, classification hierarchies for assets, locations and work orders, query tickets, item type configuration, and a calendar to track labor, activities and equipment working time. 
  • Asset Lifecycle Management: Stores information like asset number, location, parent and vendor, as well as tracks asset location and arranges them in a logical hierarchy. Also helps: 
    •  Define physical features like guard rails and mile markers and associate those features with one or more linear assets. 
    •  Add or modify meter names and sets of attributes that define the meter. 
    •  Define multiple measuring points, specify alarm limits and set acceptable meter readings. 
    •  Build and construct failure hierarchies and understand root problems. 
  • Analytics: View scheduled reports and monitor KPIs to analyze the maintenance and lifecycle of assets. 
  • Task and Activity Management: Plan, review and manage tasks, activities and work orders. 
  • Contracts Management: Manage labor, purchases, leases, pricing, warranties, rental, service and software contracts. Includes blanket and master contracts, rule definition for each type, and a historical view of contracts. 
  • Financial Management: Define and set currency codes and exchange rates, set general ledger account fields and track project costs to determine the resources needed for project execution. 
  • Integration: Connect with enterprise systems and set up flows between apps. Supports multiple communication modes, UI-based integration, and bulk export and import of data. 
  • IT Infrastructure Management: Specify rules for creation and management of relationships between configuration items. Offers service requests, incidents and work orders as well as grants full control over records like items, assets and location configurations. 
  • Inventory Management: Provides data entry via barcode, service item records, tool records, item grouping, supplier lists, pick lists and more. Also helps: 
    •  Create and manage information about stocked, non-stocked and special order items. 
    •  See when an item is below a specified level with notifications. 
    •  Store information on item locations and view stocked items in the storeroom. 
  • Job Planning Management: Manage plans, detail work descriptions and view assets that require a stop during inspection or maintenance checks. 
  • Preventive Maintenance: Account for labor, materials, service and tools to better plan, manage, budget and schedule regular maintenance. Master records provide a template for future maintenance. 
  • Purchase Management: Features include purchase processing, requests for quotations and invoices. Stores information about companies that make purchases, enables buying materials from suppliers and vendors, and matches invoices to POs and receipts. 
  • Safety Management: Define hazards and safety precautions to prevent a workplace mishap with plans that explain how to take work assets in and out of service. 
  • Security Management: Controls access to sites, applications and menu options. Employees can be in one or more security groups. 
  • Service Request Management: Create requests for configuration, change of an asset and equipment repair. Requests show status and correspondence for better visibility. 
  • Service Desk Management: Oversee processes and save work performed in the asset’s record. Templates help standardize common service requests and incidents. 
  • Release Module: Enables task and activity management. Provides classification and attributes for categorization, PM and scheduling details, task assignment, follow-up records, work logs, communication entries, and requirements for labor, services, materials and tools. 
  • Task Management: Offers activities, tasks, work orders and historical records of work performed. 
  • Work Orders: Available for assets and locations and includes the number of hours worked by contractors or employees. Report on open work orders or small jobs and capture the history of work orders. 
  • AI-Powered Asset Monitoring: Monitors remote assets and operations, automates task execution, and performs anomaly detection. Also provides: 
    •  Customizable monitoring dashboard. 
    •  Rule-based alerts for data tied to specific standards and KPIs. 
    •  Data filtering and root cause analysis based on hierarchies. 
    •  IoT data for processing, direct access, historical storage and archiving. 
    •  Alerts to produce events and create service requests. 
  • Asset Health Insights: Manage the health of assets using IoT data, work history and asset data. Offers: 
    •  Health scores, real-time sensor data and alerts from SCADA systems. 
    •  Maintenance history, weather incidents and subcomponents with historical context. 
    •  Integration with PM systems to access data and manage maintenance schedules. 
  • Predictive Maintenance Insights: Manage future failures and determine asset failure factors that could affect operations. Capabilities include: 
    •  IBM Watson, which scans for patterns in usage, environment and other asset-specific data to predict future failures. 
    •  Data provided by IoT sensors, OT, ERP and EAM systems. 
    •  Predictive model templates, visualizations and a library of analytics APIs to build custom models. 
    •  Machine learning and analytics for operational data generated by critical assets. 
    •  Prescriptive analytics and anomalous behavior detection. 
  • Workers Insights: Offers dashboards, interacting reporting tools, data export, filters and configurable shield parameters. Includes predefined and customized shields that help detect if a worker’s life might be in danger. Tracks data such as: 
    •  Hazards and statistics of hazards via a map. 
    •  Averages and counts for workers, hours and hazards. 
    •  The location of an object or a worker through beaconOS and GPS. 
  • MRO Inventory Optimization: Includes: 
    •  Part and stock management using automation and analytics. 
    •  Inventory segmentation based on criticality and business impact of MRO spares and materials, along with inventory value calculated based on inherited items, average cost and other criteria. 
    •  Lead time tracking to manage asset downtime. 
    •  Reports, dashboards and KPIs for all important metrics. 
    •  Configuration of work queues and screens. 
    •  Column-oriented databases, summarization engines and elastic searches to filter, sort and update records. 
  • Migration Tool: Transfer product customizations and configuration from development to production for testing. Access a standard rollout environment and repeatable rollout processes that help in monitoring, documenting and managing regulatory compliance. 
  • Storeroom Management:
    •  Monitors item availability, records physical counts and balances inventory. 
    •  Offers details on cost, issue and order units. 
    •  Reconciles recent physical count after every completed transaction. 
    •  Includes parent and child storerooms to create hierarchies. 
    •  Supports adding multiple items to a hierarchy and reordering items from a single storeroom. 
  • Service Requests: Features include notifications upon completion or close of a request, multimedia support to upload photos and videos, and resolution monitoring. A security group template grants users access to service requests, work centers, tools and tasks. 
  • Managing Inspection Forms: Offers specific questions to choose from, revisions to active forms by adding conditions, templates for reuse, and the ability to edit questions and instructions. Forms can be associated with assets, locations and work orders. 
  • Business Analysis Work Center: Analyze work efficiency, supply rates, inventory balance and more to improve operation and user performance. View the analyzed data in charts and download it in an image format. 
  • Data Set Designer: Includes filters and sorting to configure content and build sets, which can have an application query applied to them. Supports exporting in CSV format. 
  • Application Analysis: Enhances operations with queries for situations like overdue POs and upcoming reactive work. Incorporates KPI tracking, Query by Example and export to Excel for further analysis. 
  • Reports and Dashboards: Embedded reporting offers more than 100 report types, which can be customized, saved, shared and downloaded. Dashboards summarize business data while storybooks format content in useful ways. Access to Cognos BI provides advanced business intelligence capabilities. 
  • IBM App Connect:  This ready-to-go connector enables integration with distributed databases, infrastructure environments and hundreds of third-party business systems such as JIRA, Salesforce, SAP, QuickBooks and Workday. 
Corrigo
Corrigo
Start Price
$45
Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Why We Picked Corrigo

Can Corrigo correct common facility management woes? Users say yes, particularly praising its robust work order management and preventive maintenance features. They find the reporting tools especially helpful for streamlining operations and identifying areas for improvement. However, some users point out a steep learning curve, making it somewhat challenging for new adopters to quickly grasp the software's full potential. Occasionally, users have reported slower-than-ideal customer support responses. This mixed bag suggests that Corrigo, while powerful, might be best suited for larger organizations with dedicated resources for training and implementation. Smaller teams with limited bandwidth might find the initial learning phase and occasional support hiccups a bit challenging.

Pros & Cons

  • Work Order Management: Corrigo offers a full suite of features that help manage work orders, making it easier to track and fulfill maintenance requests.
  • User-Friendly: Many users find the software intuitive and easy to navigate.
  • Streamlined Processes: Corrigo helps organizations streamline their maintenance operations, reducing inefficiencies and improving productivity.
  • Mobile App: The mobile app receives positive feedback for its ability to enable on-the-go work order management, allowing technicians to receive, update, and complete tasks from the field.
  • Complexity: Corrigo can be difficult to learn, especially for teams not familiar with similar software.
  • Support Concerns: Users have occasionally reported slow response times from Corrigo's customer support team.

Key Features

  • Work Order Management: View a master list of jobs or view jobs happening at specific locations, as well as when each job is due. Administrators can also assign tasks to technicians and view their performance.
  • CorrigoPro Network: Users can connect with providers through the service platform. Choose from a pre-vetted selection of performance-oriented professionals for any job.
  • Asset Evaluation: Advance analytics guide management through an asset’s profitability and usefulness to facilitate smart capital planning and accurate budgeting.
  • Automated Warranty Management: Warranty information is automatically captured and stored in asset profiles. Users can set up alerts to track warranty expiration as well as access them from their mobile devices.
  • Benchmarking: Evaluate progress on jobs, market value for materials, technician productivity and other key metrics through the benchmarking comparison feature.
  • Service Records: All service records are maintained in real-time, and asset information is automatically captured as techs perform tasks.
  • Mobile Access: Techs have access to a checklist of tasks, asset history, compliance regulations and more right on their phones.
Accruent
Accruent
Start Price
$499
Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Why We Picked Accruent

Accruent's Facility Management Software has received mixed reviews in the past year. While some users praise its robust capabilities and ease of use, others find it lacking in certain key areas. A common complaint is the software's steep learning curve, which can be a significant obstacle for new users. Additionally, some users have reported issues with data accuracy and integration with other systems.

Despite these weaknesses, Accruent's Facility Management Software remains a popular choice for many organizations due to its strengths. Users appreciate its comprehensive suite of features, which includes everything from asset management to work order tracking. The software is also highly customizable, allowing users to tailor it to their specific needs. Another key strength is Accruent's strong customer support, which is available 24/7.

Compared to similar products, Accruent's Facility Management Software stands out for its comprehensive feature set and ease of use. However, it is important to note that the software is not without its drawbacks. The steep learning curve and potential data accuracy issues should be considered before making a purchase decision. Overall, Accruent's Facility Management Software is a solid choice for organizations that are looking for a comprehensive and customizable solution. It is particularly well-suited for large organizations with complex facility management needs.

Pros & Cons

  • Intuitive Interface: Accruent's user-friendly design simplifies navigation, making it easy to manage facilities, track work orders, and access data.
  • Comprehensive Functionality: Its robust feature set covers various FM needs, including space planning, maintenance management, and energy tracking, providing a centralized platform for facility operations.
  • Customizable Reporting: Users appreciate the ability to generate tailored reports based on specific criteria, enabling data analysis and informed decision-making.
  • Seamless Integration: Accruent integrates with other business systems, such as ERP and CAD, streamlining data flow and improving operational efficiency.
  • Mobile Accessibility: Its mobile app allows facility managers to access data, manage work orders, and monitor operations remotely, enhancing flexibility and productivity.
  • Clunky Interface: Many users find the interface to be outdated, unintuitive, and difficult to navigate, which can slow down daily tasks and reduce efficiency.
  • Limited Reporting Capabilities: The reporting features are often cited as being inadequate, with users struggling to extract the data they need in a timely and actionable format.
  • Integration Issues: Integrating Accruent with other software systems can be challenging, leading to data silos and communication breakdowns between different departments.
  • Poor Customer Support: Users have reported experiencing long wait times for support, unhelpful responses, and a lack of technical expertise from the support team.
  • Costly and Inflexible: Accruent is perceived as being expensive compared to other options, and its licensing and pricing structure can be inflexible, making it difficult for organizations to scale or adjust their usage as needed.

Key Features

  • Real-Time Reporting: Identifies and sorts facility issues according to user-specified factors such as region, type and responsibility to facilitate speedy corrective action.
  • Comprehensive Dashboard: Generate reports and access data from a single comprehensive screen that consolidates information in an easy-to-use format.
  • Key Control: Managers can regulate employee access to facility locations with a single source key.
  • Maintenance Management: Automates the work order process, monitors maintenance activities, tracks work order completion, assigns labor and helps managers optimize facility maintenance.
  • Space Planning: Reserve spaces, update information and track space usage to keep everyone using a space up-to-date on its availability.
  • Integrations: Integrates smoothly with third-party applications for convenience and a seamless workflow.
FMX
FMX
Start Price
$59
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Why We Picked FMX

FMX, a facilities management (FM) software, received mixed reviews in 2023. Users lauded its ability to streamline communication, allowing for both maintenance and technology requests within the same system. This one-stop shop approach eliminates the need for juggling multiple platforms, improving efficiency and reducing frustration.

However, some reviewers noted that FMX can be challenging to navigate, especially for new users. This lack of user-friendliness can hinder adoption and slow down workflows. Additionally, the "on behalf of" field caused confusion, with some staff members unnecessarily adding their own names, potentially impacting reporting accuracy.

While FMX faces competition in the FM software market, its ability to facilitate two-way communication between users and the system sets it apart. Imagine a tenant encountering a faulty air conditioner. With FMX, they can submit a maintenance request directly through the system, eliminating the need for phone calls or emails. This not only saves time but also provides a clear record of the issue for maintenance personnel.

FMX might be best suited for organizations with a strong IT support team that can assist with initial setup and user training. Its communication capabilities can be particularly valuable for businesses with geographically dispersed teams or those managing multiple facilities.

Pros & Cons

  • Easy to Use: 95% of users who mention usability said that FMX has a user-friendly interface and intuitive features.
  • Customer Service: Customer service is patient and helpful according to every reviewer mentioning support.
  • Bookings: FMX lets users track free slots to avoid multiple bookings, according to every review referring to this feature.
  • Calendar: 70% of users mentioning this feature observed that it helped them plan and schedule events without any clutter.
  • Field Customization: 90% of reviewers referring to this feature asserted that customization of fields in different categories enables them to organize work efficiently.
  • Reports: It doesn’t offer real-time reports, as observed by 70% of users who mention reporting.
  • No Mobile App: All reviewers who refer to this aspect felt the need for a mobile application.
  • Work Updates: The system doesn’t send email updates or alerts once a work order is booked or completed, according to 75% of users who referred to this feature.

Key Features

  • Work Order Management: Streamline request submission and resolution by letting every employee log in to the system and create a work order request. It’s easy to track expenses and labor hours, as well as assign requests to individual technicians and monitor through to completion.
  • Maintenance Scheduling: The intuitive color-coded calendar helps schedule recurring or one-time maintenance and manage inspections, audits, compliance and other tasks. It sends automated reminders when recurring maintenance is due.
  • Reporting and Analytics: Identify trends, plan capacity, validate new projects, make smart equipment purchases and determine the best time for capital improvements with customizable dashboards and reports. These visualizations make it easy to collaborate and make data-driven decisions.
  • Calendar-Based Architecture: Everything is built around a central color-coded calendar, making interaction simple and convenient for users of all technical levels.
  • Inventory Management: Easily track and monitor each asset, spare part or other inventory item using QR codes.
  • Fleet Management: Schedule drivers and monitor vehicle repairs.
  • Single Sign-On: Log in once and navigate anywhere within the platform when it’s integrated with a directory system.
  • Asset and Equipment Management: Get insight into asset performance and identify the ones that incur loss and more.
  • Facility Cleaning Management: Support cleaning, sanitization and other protocols stated by health officials to ensure the safety of building occupants.
  • Facility Scheduling: Avoid double-booking of rooms and resources, and coordinate meetings and events with improved visibility.
ServiceChannel
ServiceChannel
Start Price
$50
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Why We Picked ServiceChannel

ServiceChannel helps users manage work orders, invoices, analysis and reporting via an intuitive interface. Users specifically call out invoicing, analytics, relevant updates and customization as advantages of using the software. However, there are no reminders for contractors when closing a ticket, and creating issue lists isn’t among the tasks that users can automate. Furthermore, the vendor training process is long. Overall, despite the product’s drawbacks, it can be a good fit for companies looking to save time and support key processes with a user-friendly CMMS.

Pros & Cons

  • Customer Support: Customer Support is very helpful and quick to reply, according to 78% of reviews referring to it.
  • User-Friendly: The product has a user-friendly interface and intuitive features, as 90% of reviewers mention this aspect note.
  • Work Order: Over 88% of users referencing this feature state that it’s made the process of assigning and creating work orders easy.
  • Invoices: This feature helps reduce manual labor in the experience of all reviewers talking about invoices.
  • Frequent Updates: Its frequent and market-relevant updates are helpful, according to all reviews citing this aspect.
  • Analytics: Personalized analysis helps make data-driven decisions, according to 80% of users reviewing analytics.
  • Vendor Interface: All users mentioning this feature observe that the vendors have to choose to work with the system and the training takes a long time.
  • Tickets: More than 65% of reviews on this topic say that no notification for closing a ticket is sent to contractors.
  • Issue List: Creating an issue list takes a long time and has to be done manually, according to more than 65% of reviewers specifying issue lists.

Key Features

  • Provider Management: A commercial contractor directory makes sourcing and qualifying contractors simpler and more effective. Check provider credentials and insurance to stay compliant. Contractor scorecards help measure performance and cost based on detailed metrics.
  • Service Automation: Automate events, tasks, processes and business functions. Helps promote multidimensional visibility into business operations and streamline service processes.
  • Financial Management: Manage financial planning, budgeting, forecasting, asset lifespans and more, directly from the interface.
  • Reporting: Provides pre-built reports, data analytics and business intelligence features to help answer business questions. Receive reports that explain the breakdown of spending and work order volume based on details like trade and provider. Immediately identify issues with locations, spend and jobs, and decide the priority of work.
  • Work Order Management: Create, assign, monitor and complete work orders and maintenance requests easily.
  • Planned Maintenance Scheduling: Calendar-based maintenance scheduling helps create maintenance events in advance, set alerts to trigger when the events are due and execute maintenance plans to upkeep assets.
  • Asset and Energy Management: Track real-time asset data, repair and maintenance history, initial and operating cost, installation dates, warranties and asset failure reports in a centralized view. Keep track of and plan for preventative maintenance to reduce asset downtime.
  • Site Management: Create and manage plans for capital upgrades and repairs, status, costs and multi-level approvals. Tailor and automate maintenance plans by specifying locations, frequency and providers to ensure uptime of assets. Create a centralized catalog for staff to directly order critical supplies.
Asset Panda
Asset Panda
Start Price
$83
Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Why We Picked Asset Panda

User reviews consistently highlight Asset Panda's user-friendly interface and its ability to streamline asset management workflows, particularly for businesses with a large number of assets. Features like mobile app access and barcode scanning for check-in/checkout processes are praised for their efficiency and reduction in manual data entry errors.

However, some users felt the reporting capabilities lacked depth compared to similar products. This can be a hurdle for businesses requiring granular asset data analysis. Additionally, concerns were raised regarding customization limitations, potentially hindering the software's adaptability for highly specialized asset management needs.

A key differentiator for Asset Panda is its affordability, offered through tiered subscription plans. This makes it an attractive option for startups or smaller businesses seeking a cost-effective asset management solution. On the other hand, larger corporations with complex asset structures might require the more robust features and customization options potentially offered by competitors, even if it comes at a higher price point.

In conclusion, Asset Panda's user reviews position it as a user-friendly and affordable asset management solution well-suited for businesses with a mid-sized inventory that prioritizes streamlining workflows and cost-effectiveness. While its reporting and customization might not meet the needs of every company, its core functionalities effectively address common asset management challenges.

Pros & Cons

  • Asset Tracking: This feature tracks assets in multiple locations, as noted by 92% of reviewers mentioning this feature.
  • Customer Support: Customer service is patient and helpful, according to more than 90% of users mentioning support.
  • Easy to Use: Every user mentioning usability said that Asset Panda has a user-friendly interface.
  • Customization: Extensive customizations help users fit the software to their company, according to 95% of reviews referring to this feature.
  • Inventory Management: Asset Panda helps keep track of maintenance updates, assets and failure patterns, according to 90% of users who mention this feature.
  • Mobile Application: It’s easier to track assets and continue working from anywhere, according to more than 80% of reviews on the mobile app.
  • Barcode Scanner: Barcode scanning on the mobile interface needs improvement, according to 70% of reviews mentioning this feature.
  • Reporting: The reports are complicated, as observed by 70% of users who mention reporting.
  • Cost: More than 60% of reviewers who refer to price mentioned that it’s on the higher end compared to other products, especially considering the features offered.
  • Log Out: The system logs out users unexpectedly, forcing them to sign in frequently, according to all the users who reference this feature.

Key Features

  • Asset Tracking: Advanced tracking features include pick lists, asset grouping, location mapping and bulk asset updates. Asset profiles support uploading images, documents, videos and audio notes.
  • Maintenance Management: Lets multiple user types (client, guest, admin) create work orders. Also offers email notifications for upcoming due dates, automated reporting, optimizes WOM processes and helps execute preventive maintenance plans.
  • Transaction Configuration: Enables configuration even after implementation. Options include limited user access, custom fields, configurable notifications, custom reports and a range of other unlimited custom actions.
  • Mobile Barcode Scanner: Allows mobile phones to scan barcodes to pull up important asset information for assets logged in the system such as repair history, warranties, images and more.
  • Free Mobile App: Log into the system through a free Android or iOS app that syncs with the cloud-hosted solution for easy access on the go.
  • Integrations: Data can be exported and imported from a variety of sources in a range of formats. Generate custom APIs to ensure the system is specialized to individual needs.
  • User-Friendly Interface: Provides an intuitive experience with built-in search functions, user-configurable views, dashboard creation and the capability to link groups of data for easier analysis.
UpKeep
UpKeep
Start Price
$45
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Why We Picked UpKeep

UpKeep is a robust maintenance management solution that addresses key challenges faced by organizations with diverse asset portfolios. The platform's user-friendly interface, combined with features like streamlined work order management and preventive maintenance scheduling, simplifies maintenance operations and boosts team productivity.

However, the platform isn't without its shortcomings. Technical glitches, delayed customer support and limitations in mobile functionality have been reported by some users, potentially hindering the overall user experience.

Overall, UpKeep seems to offer a promising solution for businesses seeking to enhance their maintenance operations, but potential users should weigh the pros and cons carefully to determine if it's the right fit for their specific needs and priorities.

Pros & Cons

  • User-Friendliness: Approx. 60% of reviewers appreciate the system’s intuitive interface and ease of use, with multiple mentions of how easy it is to input information, create work orders and navigate the platform.
  • Improved Communication: 20% of users praised organizational capabilities such as centralized document storage, making it easier to keep track of maintenance records, inventory and other important information.
  • Robust Preventive Maintenance Capabilities: Approx. 20% of users appreciated robust scheduling and maintenance tracking capabilities.
  • Technical Issues and Bugs: 40% of reviewers report encountering technical issues, including scrolling problems, bugs and errors in uploading items.
  • Delayed Customer Support: Some users express dissatisfaction with customer support, citing slow response times and inadequate solutions to technical problems. One reviewer specifically mentions waiting five weeks for references and receiving limited assistance from support representatives.
  • Feature Limitations: While the mobile app is generally praised, some users find it requires a constant internet connection, limiting its usefulness in areas with poor connectivity. Other reviewers point out specific limitations, such as difficulties in generating reports, lack of custom security options, and issues with inventory management features.

Key Features

  • Work Order Management: Receive requests directly from clients or create them as needed. Visualize work orders on a calendar for better scheduling and resource allocation. Track work order progress, update statuses and add comments for real-time visibility. Filter and sort work orders by asset, technician, or location or easy organization. Control who can close work orders by setting role-based permissions.
  • Asset Management: Store and manage asset information, including model, serial number, location, purchase date, warranty details and maintenance history. Use barcode or QR code scanning to streamline asset identification and data entry. Track asset performance (uptime and downtime).
  • Parts and Inventory: Track inventory levels, locations and usage in real time. Automatically update counts when parts are used in work orders. Set minimum quantity thresholds for each part and receive alerts when levels are low or reach a reorder point. Create and track purchase orders directly within the system.
  • Preventive Maintenance: Schedule routine maintenance tasks based on time intervals, meter readings or custom triggers. Automatically generate work orders for recurring maintenance tasks, saving time and ensuring consistency. Schedule maintenance based on calendar dates or time intervals. Create standardized checklists for technicians to follow during preventive maintenance inspections.
  • Analytics and Reporting: Create personalized dashboards to track the specific KPIs that matter most to the organization. Access pre-made dashboards to quickly visualize key metrics such as work order completion rates, maintenance costs, technician productivity and inventory levels. Export reports in various formats (PDF, CSV, etc.) for further analysis or sharing.
  • Safety and Compliance: Generate reports to demonstrate compliance with regulatory requirements, such as OSHA or ISO standards. Store and manage safety documents, permits and certifications. Build customizable checklists for safety inspections, audits and other compliance-related tasks.
  • Cost Analysis and Forecasting: Compare depreciation data with downtime data to assess asset life span and determine whether it’s worth repairing, selling or scrapping. Track depreciation and repair cost data to make more accurate cost predictions for purchasing future assets. Track technician hours and break down work time on different tasks to identify problem areas.
  • Integrations: Integrate with 500+ other platforms, including Google Workspace, Slack, QuickBooks Online and Zapier to avoid duplicate data entry. Integrate with Okta, Google or other SAML providers to set up single sign-on to avoid getting distracted by multiple login screens. Access Webhooks and API for real-time data sync.
eMaint
eMaint
Start Price
$69
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Why We Picked eMaint

eMaint is a CMMS solution designed to streamline maintenance operations, boost equipment uptime and improve overall productivity across various industries. Its user-friendly interface and adaptability make it suitable for organizations of all sizes.

The system's strength lies in its comprehensive work order management, enabling efficient creation, assignment, tracking and completion of maintenance tasks.

The integration of Fluke sensors and the ability to trigger data-driven work orders further enhance the platform’s proactive maintenance capabilities.

Users particularly appreciate the responsive customer support, which provides timely assistance and guidance throughout the implementation.

Furthermore, the mobile app, while having room for improvement, offers valuable offline access and enables technicians to manage work orders on the go.

Now, no system is flawless. Some users find the reporting a bit tricky to set up, and the mobile app could use a bit of a makeover. Also, if you're diving into the more advanced features, be prepared for a bit of a learning curve.

But overall, eMaint is a solid choice for anyone looking to streamline their maintenance operations. It may not be the fanciest tool out there, but it gets the job done, and its user-friendly approach and helpful support make it a valuable asset for any team.

Pros & Cons

  • User-Friendly & Adaptable: Users consistently highlight the system’s user-friendly interface and adaptability to various maintenance needs, making it suitable for different industries and company sizes.
  • Efficient Work Order Handling: The system streamlines maintenance tasks with its robust work order management system, from creation and assignment to tracking and completion.
  • Responsive Customer Support: Users praise the vendor’s responsive, helpful and knowledgeable customer service.
  • Limited Reporting Flexibility: Users find the reporting configuration complex and desire more customizable options for data visualization and analysis.
  • Mobile App Lacks Robustness: Users report limitations with the mobile app, including restricted search capabilities, excessive scrolling and a less intuitive interface compared to the desktop version.
  • Advanced Features Difficult to Manage: Configuring complex functionalities and integrating new modules can be challenging, and occasional server issues or bugs after updates have been reported.

Key Features

  • Asset Management: Gain visibility into your assets to optimize maintenance operations.
    • Multi-Site Control: You can oversee maintenance for every plant from your headquarters, while your teams in different countries work in their local languages and currencies.
    • Command Center: Attach maintenance manuals, warranty information and historical repair records to assets, making these documents readily accessible whenever needed. Organize assets by facility, department, equipment type or any other relevant criteria.
    • Life Cycle Tracking: From the day a new piece of equipment is installed to the day it's decommissioned, track everything — usage, maintenance history, calibration dates and warranty information.
  • Work Order Management: Create, assign and track work orders with just a few clicks.
    • Creation: Generate work orders through the mobile app, in bulk for multiple assets or include them as part of route-based inspections. Automatically trigger work orders based on pre-defined conditions or detected faults.
    • Work Requests via QR Codes: If your technicians encounter a broken machine in the field, they can quickly initiate a work request by scanning the asset's QR code, streamlining the process and minimizing downtime.
    • Preventive Maintenance Scheduling: Drag-and-drop calendar interface helps you plan and visualize preventive maintenance tasks, making it easier to create recurring PMs, assign work and address scheduling conflicts.
    • Data-Driven Work Orders: Integrate with Fluke sensors or SCADA/PLC systems to collect real-time asset data to automatically create work orders when the data indicates a potential failure.
  • Inventory Management: Maintain optimal stock levels, control costs and ensure critical parts are readily available to keep operations running smoothly.
    • Parts Tracking and Assignment: Easily search for parts by name, number or description and assign them to work orders with a few clicks, ensuring technicians have the right parts on hand for every job.
    • Inventory Control: Monitor real-time inventory levels and receive automatic alerts when parts are running low, preventing unexpected stockouts. Track spending against budget to avoid overstocking on unnecessary items.
    • Purchase Orders: Connect with ERP systems like SAP ERP to automatically update inventory levels after processing purchase orders.
    • Global Inventory Visibility: Access and share inventory information across multiple locations or warehouses in real time. If one site is out of stock, easily locate and request the part from another site.
  • Condition Monitoring: Proactively identify potential machine failures and take action to prevent them.
    • Machine Health Monitoring: Connect Fluke wireless vibration sensors to track equipment conditions (e.g., vibration, temperature, pressure) 24/7, giving you up-to-the-minute insights and catching potential issues early.
    • Alarms and Notifications: Set personalized alerts based on specific thresholds or fault patterns, so you're notified the moment something's amiss via email, text or in-app notifications.
    • Advanced Analysis: You can analyze historical data to identify trends, diagnose root causes and optimize maintenance schedules. AI-powered fault detection and recommendations further enhance your decision-making.
  • Reporting: Track key metrics like downtime, uptime and asset condition trends to make informed decisions, optimize maintenance strategies and improve overall equipment effectiveness
  • Compliance Hub: The system is built to help you comply with industry standards like FDA 21 CFR Part 11 and EudraLex Vol. 4. Access a detailed, time-stamped record of every action and change, simplifying asset history and work order verification.
  • Mobile App: Technicians can access, update and complete work orders directly from their mobile devices, including checking off tasks, uploading photos and even capturing electronic signatures. Work offline and everything syncs up automatically when you're back in range.
  • Integrations: Connect to apps like NetSuite and Salesforce or use the API for custom integrations. Tap into SCADA, PLC, and MES/MOM production data to move from a reactive to a proactive approach.

Pricing

License/Subscription Cost
  • Subscription-based pricing model: per user, per month
  • Pricing includes unlimited helpdesk support, software updates/upgrades and 24/7 online training
Maintenance Cost
  • Included in the subscription cost
  • Provides unlimited front-line helpdesk support to all users at all subscription levels via phone, email and live chat
  • Provides a Customer Success Manager to all clients to assist them at each step
  • Software updates and upgrades are included in the monthly subscription fee
  • Rolls out new features and functions automatically
  • Provides a features forum and web-based workshops to keep users up-to-date on all system upgrades and enhancements
  • Provides support in six languages: English, Spanish, Portuguese, German, Chinese and French
Installation/Implementation Cost
  • Cost is over and above the subscription cost
  • Provides a dedicated account team that works closely with the client’s in-house team to set up, configure and launch products specific to the client’s business operations
  • Besides weekly status call and project plan updates, eMaint provides Executive Management sponsorship, which is responsible for ensuring appropriate commitment of resources to the project and for issue resolution
Customization Cost
  • Cost varies depending on the requirements, such as work requests, user logins, access to web API, single sign-on and multi-site toolkit
Data Migration Cost/Change Management/Upfront Switching Cost
  • Cost is over and above the subscription cost
  • Provides data assimilation and support services to help the client assemble their appropriate data components
  • Provides services such as data extraction consultation, data evaluation and analysis, mapping consultation and support, and assistance with the installation of both test run and final run
  • Provides project management and data implementation support services, which include some (or all) of the following activities: physically visit the assets, document asset details, verify asset details for accuracy, apply an identification label to each asset, record asset details on a spreadsheet, document related PM schedules and document related PM tasks
Recurring/Renewal Costs
  • Cost is included in the monthly or annual subscription fee, plus training and customization costs
Maintenance Connection
Maintenance Connection
Start Price
$45
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked Maintenance Connection

If you're looking to bring some order to the chaos of maintenance management, Maintenance Connection seems like it's got your back. It’s focused on tackling those everyday struggles — lost work orders, missed preventive maintenance tasks and communication breakdowns that can slow your team down.

Imagine having all your asset information in one place, with easy access to maintenance histories and schedule tasks like clockwork. Plus, you can manage multiple sites and keep everyone connected, even if they're miles apart.

Of course, it's not all sunshine and rainbows. Implementing a CMMS can be a bit of a learning curve, and you might find that the reporting isn't as flexible as you'd like. And while there aren’t enough specific user reviews for the system, it's worth keeping in mind that performance and user experience can vary.

They offer a free trial, so you can test it out and see if it's the right fit for you.

Pros & Cons

  • Manage Multiple Sites: Remote access and collaboration features enable centralized control and support. So even if your team's spread out across the country, it's like everyone's working in the same room.
  • Streamline Communication: Features like work request portals and document sharing help you keep everyone on the same page.
  • Improve Compliance: Safety inspections, certifications, maintenance records — CMMS helps you stay on top of it all, reducing risks and keeping you in line with regulations.
  • Complex Implementation: Configuring everything correctly takes time and effort, and you might need help from IT or the vendor to get it right.
  • Limited Reporting Capabilities: Some systems might have limited options or make it difficult to get the exact data you need.
  • Slow Performance: If the solution is sluggish or takes forever to load, it can really slow down your team and make them less efficient.

Key Features

  • Asset Management: Manage your entire asset lifecycle from acquisition to disposal.
    • Multi-Site Capabilities: Whether you're a factory with machines spread across multiple sites or a school district managing buildings and buses, you can stay on top of your assets with centralized data and visibility.
    • Asset Hierarchy: Arrange everything neatly in folders, just like on your computer. You might have a folder for "Radiology Department," with subfolders for "MRI Machines" and "X-Ray Equipment.”
    • Asset Profiles: You don't need to be a tech whiz to create a new asset profile. The drag-and-drop interface offers an intuitive way to create, search and edit asset profiles.
    • Asset Search: Need to find the maintenance history of a specific equipment? Just search for it by name, location, or even its current status, like "needs repair" or “out of service.”
  • Predictive Maintenance: Shift from reactive to proactive maintenance with predictive maintenance tools.
    • Condition Monitoring: Set up alerts that go off when things like temperature or pressure start acting up. That way, you know there's a potential problem before it becomes a major headache.
    • IoT Integration: By connecting sensors to your equipment, you get real-time performance data, allowing you to catch problems early. For example, if a sensor detects unusual vibrations or a temperature change, you'll be alerted immediately.
    • Configurable Dashboard: Some machines are critical for your operations and need more attention than others. Dashboards help you figure out which ones need more frequent maintenance. They also provide a clear picture of how your current maintenance strategies are performing. Are you fixing things as they break, or are you getting ahead with preventive maintenance?
  • Preventive Maintenance: Schedule tasks proactively, optimize technician routes and prioritize critical equipment to prevent unexpected downtime.
    • Scheduling: Plan preventive maintenance tasks based on time, usage or condition-based triggers to minimize unexpected breakdowns. Imagine you've got a fleet of delivery trucks. You can set it up so that every 5,000 miles, the system automatically generates a work order for an oil change. You can set reminders for less frequent tasks like annual inspections.
    • Route Management: Help technicians plan their routes, access work orders and update statuses in real time. This means less time wasted driving around and more time spent on actual maintenance.
    • Prioritization: Prioritize tasks based on criticality. So, if a machine is essential for production, the system will schedule its maintenance ahead of less urgent tasks. This helps prevent those nightmare scenarios where crucial equipment fails unexpectedly.
  • Work Order Management: Create work orders with all the important details, like what needs fixing, how urgent it is and when it needs to be done. Assign them to the right people, so everyone knows who's responsible.
  • Maintenance Request Form: Open the request form on your phone, describe the issue, snap a photo if needed and hit submit. Your request goes straight to the maintenance team. Track the progress in real time — see when it’s assigned, being worked on and fixed.
  • Inventory Management: Tackle issues like stockouts and procurement inefficiencies with inventory management capabilities.
    • Inventory Control: Automate inventory management using minimum and maximum values, reorder points and material transfers. For instance, if your spare AC filters drop below a certain number, it sends you a notification and can even generate a purchase order to restock them.
    • Barcode Capabilities: Check out parts, perform inventory counts and receive new items using barcode scanners.
    • Stockroom Management: Keep track of all your inventory costs and know exactly what's on hand, what's available and what's reserved.
  • Reporting and Analytics: Use statistical reports with 150 prebuilt designs and customizable formats to gain insight into your operations.
    • Forecasting: Predictive maintenance capabilities enable you to stock just the right amount, so you're not wasting money on excess inventory or scrambling to find parts when you need them most. It also lets you estimate future work order volumes and types based on historical data to plan your team's time and resources effectively.
    • KPI Dashboard: Gain a real-time snapshot of how everything's running. You can customize the dashboard to see the metrics that matter the most to you, whether it's work order completion rates, equipment downtime or anything else that keeps you up at night.
    • Auto Notifications: If something goes off the rails, you can set up alerts to get notified immediately, so you can jump on it and keep things running smoothly.
    • Audit Logs: Track all changes made to work orders, including who made the changes, what was changed and when. And just like a confidential file, only the right people can access this audit log, keeping your data safe and sound.
    • Configurable Reports: Turn your existing dashboards into shareable reports, available in visually appealing formats and printer-friendly PDFs. Generate labor, inventory and spare parts, work orders, maintenance history, and asset and equipment depreciation reports to make informed decisions.
  • Mobile CMMS: The MC Kinetic app enables you to update work orders, log time, and even add new assets on the fly. Capture electronic signatures right on your phone, making the approval process faster and more efficient. Technicians can use geolocation to track location and get turn-by-turn directions to the job site.
  • Compliance and Audit Preparedness: See who's certified for which tasks, making it easy to assign the right people to the right jobs. Need to schedule some training? You can quickly see who needs a refresher course. The system makes sure the right tasks are done at the right time, so you avoid those "oops, we forgot" moments that auditors hate.

Pricing

License/Subscription Cost
  • Pricing for both on-premise and cloud-based deployment depends on the number of named users
  • Both plans include named user licensing, a limited use license option and unlimited service requestors
Maintenance Cost
  • For both types of deployment, maintenance is included in the subscription/licensing cost as part of the annual support agreement
  • Provides support through MC User Connect portal
  • Offers support via call, email and chat with the support team
  • Support team includes both Solution Engineers covering general questions (1st level) and specialized groups (2nd level) for more challenging topics
Installation/Implementation Cost
  • Cloud-based deployment has no upfront costs
  • Implementation cost is over and above the subscription cost for on-premise deployment
  • Provides implementation services via six-step strategy. This includes:
    • Process planning
    • Data migration
    • Core configuration
    • Process design
    • Training/Go-live
    • Manage results
Customization Cost
  • For both types of deployment, cost varies based on the functional requirements selected as add-ons
Data Migration Cost/Change Management/Upfront Switching Cost
  • Cost is over and above the subscription cost
  • Provides data migration experts to coordinate a smooth database transformation and to ensure all assets and preventive maintenance systems (PMs) are configured and accurate
  • Experts review existing data sources, map data to the system, configure data standards and import data from standard templates
Recurring/Renewal Costs
  • Cost is equivalent to the monthly subscription fee, pricing plan, customization cost and training services chosen
Amilia
Amilia
Start Price
$99
Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked Amilia

Amilia is an accounting ERP that streamlines recreational management. Users rave about the simple installation and robust interface. They also adore the knowledgeable support staff and how it's more efficient than paper-based rosters. On the other hand, some users find that the features are lackluster because the reports are not customizable and the system doesn't carry out instant bank reconciliations. They also complain that the solution has a complicated learning curve. However, the majority of users find it a useful solution to meet their recreational needs.

Pros & Cons

  • Implementation: Approximately 58% of users who mentioned this solution's implementation process said it's easy to install and has a vigorous interface.
  • Customer Support: Of the users who addressed this program's customer support, 81% said the staff is superb and knowledgeable.
  • Performance: Roughly 80% of users who discussed this platform's performance said it's user friendly and better than paper rosters.
  • Training: Of the users who mentioned this solution's training process, 41% said it has a steep learning curve.
  • Features: Roughly 73% of users who addressed this program's features said the reports aren't customizable, it can't perform automatic bank reconciliations and the billing process is tricky.

Key Features

  • Payment Options: Utilize the automated billing component in the payment options module to assure finalized transactions before completing the registration process. This feature also provides patrons with various payment options such as credit cards, e-checks, online and in-person. 
  • Recurring Payments: Tailor a bill's start date, monthly billing day and expiration interval with the recurring payments appliance. Users may also authorize patrons to cancel their membership at any time or make cancellation requests. 
  • Attendance: Produce unique attendance lists for all activities with information gathered in the registration process. Users have access to medical conditions, dietary limitations and emergency contacts and even save lists as reusable templates. 
  • Accounting Reports: Stay in the loop about revenue and cost figures by implementing general ledger codes for goods and profit-based activities. Manage finalized payments and outstanding balances by linking them to trackable invoices. 
  • Client Database: Develop an account for every patron who completes the registration paperwork instead of inputting it by hand with the client database tool. Users will have real-time information about allergies, medical conditions, emergency contacts, photos and more. 
  • Activity Calendars: Provide clients with a seamless activity calendar and a future activity schedule to manage all of their clubs and activities. Those with several organizations or family members under a single account can use the calendar's filter views to find the most relevant data. 
  • Memberships: Establish one-time payments or auto-renewal fees with the membership accessory. This appliance also offers digital and physical membership cards for admission to any service provided by a business, municipality or associate company. Users may add member photos, personal information, logos, expiration dates and scannable bar codes to the membership cards. 

COMPARE THE BEST Facilities Management Software For Schools

Select up to 2 Products from the list below to compare

 
Product
Score
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SelectHub’s Analyst Rating is based on data from our 400+ point analysis of Facilities Management Software For Schools, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Start Price
Free Trial
Company Size
Deployment
Platform
Logo
Maximo
$3,150
Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Maximo
Corrigo
$45
Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Corrigo
Accruent
$499
Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Accruent
FMX
$59
Per User, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
FMX
ServiceChannel
$50
Per User, Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
ServiceChannel
Asset Panda
$83
Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Asset Panda
UpKeep
$45
Per User, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
UpKeep
eMaint
$69
Per User, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
eMaint
Maintenance Connection
$45
Per User, Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Maintenance Connection
Amilia
$99
Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Amilia

All Facilities Management Software For Schools (42 found)

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Maximo

by IBM
Maximo
Maximo by IBM helps manage physical assets like facilities, vehicles, equipment and machinery. It offers features like space management, storeroom management, integrations, inventory management, task management and more. It improves asset lifespan and operation availability as well as reduces risk through preventive maintenance and lifecycle management.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$1,000 or more
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
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Corrigo

by Corrigo, a JLL Company
Corrigo
Corrigo offers a comprehensive software solution designed to streamline Facility Management tasks, making it an invaluable tool for businesses seeking efficiency in maintenance operations. The platform excels in work order management, asset tracking, and vendor coordination, providing a centralized hub for all facility-related activities. It is particularly well-suited for large enterprises and multi-site operations due to its robust scalability and integration capabilities. Users benefit from real-time data analytics, which enhance decision-making and operational transparency. Popular features include automated scheduling, mobile access for field technicians, and detailed reporting tools. These functionalities collectively reduce downtime and improve service quality. Compared to similar products, Corrigo is often praised for its user-friendly interface and comprehensive support services. Pricing for Corrigo typically varies based on the number of users and the specific modules required, with options for monthly or annual payments. This flexibility allows businesses to tailor the solution to their unique needs and budget constraints.
User Sentiment User satisfaction level icon: good
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

Accruent

by Accruent
Accruent
Accruent helps facility managers maintain, organize, optimize and manage their facilities. It can maintain assets, improve organizational efficiency and streamline workflows for optimal performance from all departments. It comes in tailored versions for its industry specialties such as vx Maintain for retail, 360 Facility for real estate, Connectiv for healthcare and FAMIS for education and the private sector.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$100 - $500
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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FMX

by Facilities Management Express LLC
FMX
FMX offers a user-friendly, cloud-based solution that simplifies the management process for asset, facilities, maintenance, fleet and scheduling activities at a range of campus types. It lets users effectively generate work orders, schedule maintenance and plan resource use, streamlining processes. Users can access it from mobile devices and configure settings as well. A simple calendar-based interface aids scheduling, and it supports unlimited requesting users with no extra cost. It provides actionable insights into business data, organizes staff from a central portal, speeds up work order resolution and improves asset effectiveness. It offers quick customer support and training and has reported a 98% customer satisfaction rating. Pros Streamlined Workflow Improved Efficiency Cost Reduction Enhanced Visibility Data-Driven Decisions Cons Implementation Cost Integration Challenges User Adoption Issues Limited Customization Data Security Concerns
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
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ServiceChannel

by ServiceChannel
ServiceChannel
ServiceChannel is a cloud-based facilities management software designed to streamline the maintenance and repair processes of buildings and equipment. It caters to businesses of all sizes, particularly those with multiple locations. The platform offers a centralized hub for managing work orders, contractor sourcing, and budget tracking. Users can submit service requests, track progress, and receive invoices electronically, improving transparency and efficiency. Popular features include real-time data, analytics, and reporting, allowing users to identify trends and make informed decisions about maintenance strategies. Additionally, the mobile app provides on-the-go access for facility managers and maintenance personnel. While user experiences with similar software vary, ServiceChannel generally receives positive feedback for its user-friendly interface, robust features, and comprehensive service provider network. However, some users mention occasional challenges with customization and reporting capabilities. Pricing information for ServiceChannel is not publicly available and may vary depending on specific needs and the number of facilities managed. It's recommended to contact ServiceChannel directly for a personalized quote. Pros Easy to use interface Centralized work orders Real-time data & reports Mobile app access Large contractor network Cons Limited customization Reporting complexity Integration challenges Cost may vary Limited offline access
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

Asset Panda

by Asset Panda
Asset Panda
Asset Panda is a cloud-based asset management software designed to help businesses track, manage, and maintain their physical assets. It's particularly well-suited for organizations with a large number of assets, as it allows for efficient inventory management through features like mobile apps and barcode scanning. Asset Panda boasts a user-friendly interface and integrates with existing software, streamlining workflows. User reviews consistently highlight the software's ease of use and its ability to provide real-time asset data, which helps businesses improve overall asset lifespans and prevent loss. Pricing typically follows a subscription model with tiers based on the number of users and features required. Pros Easy to use Real-time data Mobile access Affordable (tiers) Cons Limited reporting Customization limitations Large assets may struggle Integration complexity Scalability concerns
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

UpKeep

by UpKeep Technologies, Inc.
UpKeep
UpKeep is a cloud-based CMMS (computerized maintenance management system) software designed to streamline various tasks involved in facility and equipment maintenance. It caters to businesses of all sizes, from small startups to large enterprises, particularly those managing multiple locations or equipment types.It offers a comprehensive suite of tools to help teams manage work orders, track assets, schedule preventive maintenance and monitor inventory levels.Users can access the software from any device with an internet connection, promoting remote accessibility and team collaboration.Compared to similar CMMS solutions, the solution is praised for its user-friendly interface, ease of implementation and affordability.While pricing details may vary depending on specific needs, the system generally falls within a competitive range and offers subscription tiers based on the number of users and desired features.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

eMaint

by eMaint Enterprises
eMaint
eMaint is a computerized maintenance management system (CMMS) that helps streamline maintenance operations, optimize asset performance and boost productivity. Features like asset management, inventory control and condition monitoring empower businesses to achieve enhanced asset visibility and operational efficiency.User reviews consistently highlight the system’s user-friendly interface, powerful work order management capabilities and responsive customer support. However, some users also express a desire for greater reporting customization and an enhanced mobile app experience.Its flexible pricing options, including tiered plans and customized quotes, ensure accessibility for businesses of all sizes and budgets.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
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Maintenance Connection

by Accruent
Maintenance Connection
Maintenance Connection is a CMMS solution that helps you streamline maintenance operations and empowers you to take control of your assets.You can centralize your asset information, automate preventive maintenance tasks and facilitate communication between your teams to improve equipment uptime and increase productivity.Features like asset management, multi-site capabilities, predictive maintenance tools, work order tracking, and reporting and analytics modules enable you to gain valuable insights into your operations and make data-driven decisions.However, you should consider potential challenges such as complex implementation, limited reporting capabilities and slow performance.While specific user reviews for the system are limited, the vendor offers a free trial to help you evaluate its suitability for your organization.The cost depends on your deployment choice (cloud or on-premise), with possible extras for add-ons and setup. You can also request a customized quote.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
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Amilia

by Amilia Enterprises
Amilia
Amilia is a comprehensive software solution designed to streamline and manage tasks within the realm of Recreation Management. It is particularly well-suited for organizations and businesses that operate in the leisure and community services sectors, offering a range of tools to facilitate program registration, membership management, and facility booking. One of the key benefits of Amilia is its ability to enhance customer engagement through an intuitive online platform, making it easier for users to access services and for providers to manage operations efficiently. Among its popular features are online registration, payment processing, and scheduling, which collectively contribute to a more organized and user-friendly experience. When compared to similar products, Amilia stands out for its user-centric design and flexibility, accommodating a variety of recreational management needs. Pricing considerations for Amilia typically involve a range based on the scale of usage, with options for monthly or annual payment plans, ensuring that there is a cost-effective solution for different sizes of organizations.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
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MPulse

by MPulse Software
MPulse
MPulse is a comprehensive Computerized Maintenance Management System (CMMS) tailored for facility managers and maintenance professionals, offering an extensive suite of tools to streamline maintenance operations, increase productivity, and reduce costs. Suited for small to large-sized businesses, it aids in managing work orders, tracking inventory, scheduling preventive maintenance, and ensuring regulatory compliance. A significant benefit is its ability to optimize asset lifecycles, translating into tangible ROI by way of minimizing downtime. Its acclaimed features encompass easy-to-use preventive maintenance scheduling, real-time reporting, and mobile access, allowing technicians to operate effectively from anywhere. Pricing is a crucial factor for buyers, and MPulse aims to be competitive by offering various pricing tiers, often based on the number of users and the depth of functionality required. Payment structures are generally flexible, offering options from monthly to annual payments, accommodating a range of budgetary constraints without sacrificing quality or capability. Pros Intuitive user interface and navigation Robust work order management Comprehensive maintenance tracking capabilities Customizable reporting features Strong customer support & training Cons Can be cost-prohibitive for smaller operations Mobile app experience needs improvement Initial setup and customization can be complex Some reporting features may require additional configuration Limited third-party integrations available
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$1,000 or more
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

FMS:Workplace

by FM:Systems
FMS:Workplace
FMS:Workplace from FM:Systems is a comprehensive integrated workplace management system (IWMS) designed to help organizations identify underused areas, track lease terms, expirations and critical dates to ensure compliance and avoid missed opportunities for renegotiation and make informed decisions about real estate acquisitions, disposals or renovations.While user reviews are limited, the system is known for its centralized control, real-time data insights, customizable reporting, enhanced communication and space optimization capabilities. However, the initial learning curve is steep and customization and integration can be complex.The cost ranges from $8,000 to $60,000 depending on the modules selected and your organization size.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$1,000 or more
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

NetFacilities

by NetFacilities
NetFacilities
NetFacilities is a completely web-based maintenance management option for facility managers. It helps track comprehensive data on facilities, assets and properties in order to more efficiently maintain them. It improves reliability in addition to facilitating preventive maintenance for a range of industries and organizations.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

Hippo CMMS

by Eptura, Inc.
Hippo CMMS
Hippo CMMS is a cloud-based software designed to streamline maintenance operations for businesses with physical assets. It caters to organizations of various sizes, from small companies to large enterprises, particularly those managing equipment-heavy operations in manufacturing, facilities management, and utilities. Key benefits include improved work order management, preventive maintenance scheduling, inventory tracking, and reporting capabilities. Popular features encompass mobile apps for technicians, customizable dashboards, and integrations with other business systems. User reviews highlight its user-friendly interface, efficient workflow, and strong customer support. Compared to similar CMMS solutions, Hippo strikes a balance between affordability and comprehensiveness. Pricing typically falls within the mid-range, with options for per-user or per-asset licensing, and flexible payment plans. However, some users mention limitations in advanced reporting and customization compared to high-end competitors. Pros User-friendly interface Mobile app for technicians Strong customer support Good value for the price Integrations with other systems Cons Limited reporting options Fewer customization options Not ideal for complex workflows May not scale well for large enterprises Occasional bugs and glitches
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

Planon

by Planon Software
Planon
Planon provides facility and integrated workspace management to organizations of all sizes. It helps building owners and managers create workplaces that encourage learning, productivity and innovation.Users can choose from specialized versions that include IWMS, asset management, real estate management, sustainability management and more. With over 35 years of experience and thousands of customers worldwide, it provides highly integrated space and facility management.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$1,000 or more
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

Axxerion

by Axxerion USA
Axxerion
Axxerion is a property, storage and maintenance management platform that provides flexible asset, facility and inventory management features. It simplifies maintenance operations, centralizes communication, and collects data to promote better business decisions and accurate forecasting. Its scalability and flexibility make it ideal for organizations of all sizes in diverse industries. It’s available for cloud deployment.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$1,000 or more
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

Asset Essentials by Brightly

by Brightly Software
Asset Essentials by Brightly
Asset Essentials by Brightly (formerly known as Dude Solutions) is a cloud-based asset management software designed for organizations looking to streamline their asset tracking and maintenance processes. It provides a centralized platform for managing asset data, tracking maintenance schedules, and generating reports. The software is particularly suitable for small to mid-sized businesses in various industries, including healthcare, education, and manufacturing. Key benefits of Asset Essentials include improved asset visibility, reduced maintenance costs, and enhanced compliance. Its popular features include asset tracking, work order management, and inventory control. Users appreciate its user-friendly interface, customizable dashboards, and mobile accessibility. Pricing for Asset Essentials is based on a subscription model, with monthly or annual payment options. The price range varies depending on the number of assets managed and the level of support required.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$100 - $500
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

Assetworks

by AssetWorks
Assetworks
AssetWorks helps users manage assets like vehicles, buildings, infrastructure, facilities and more. Its offerings include management of fleets and fuel, enterprise risks and assets, surplus assets and more. It streamlines processes and improves operations through better facility staffing, machinery management and workflows. It helps users handle consumables, equipment and properties efficiently and cost-effectively. Leveraging multiple modules enable companies to improve ROI, promote data transparency and reduce operating costs.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$1,000 or more
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

QWare

by C&S Companies
QWare
QWare is a comprehensive software solution designed to streamline maintenance management tasks, particularly in the realm of Computerized Maintenance Management Systems (CMMS). It is ideally suited for industries such as facilities management, education, healthcare, and manufacturing, where efficient task management and maintenance scheduling are crucial. Users benefit from its intuitive interface, which simplifies work order management, asset tracking, and preventive maintenance scheduling. A standout feature is its customizable dashboard, allowing users to tailor the software to their specific operational needs. Compared to similar products, QWare is praised for its user-friendly design and robust functionality, making it a preferred choice for organizations seeking to enhance their maintenance operations. Pricing details are not explicitly available, so potential users are encouraged to contact SelectHub for a personalized quote. This ensures that pricing aligns with the unique requirements and scale of their operations.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

TheWorxHub

by Brightly Software
TheWorxHub
The WorxHub by Brightly (formerly Dude Solutions) is a cloud-deployed maintenance and operations management solution specially designed for healthcare organizations managing senior living facilities. It offers work order management, surveys and inspections, asset management, capital planning, preventive maintenance and reporting. It also helps achieve compliance, monitor energy consumption, regulate workflows and manage security. It manages transportation, room bookings and assets. It helps maximize revenue, encourage communication and create a better experience for residents. It integrates with popular tools like Cubigo, Viibrant, TouchTown and more. It provides insights and configurable reports to manage and maintain senior living facilities.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

Buyer's Guide

The Best Facility Management Software Is All About Easing School Operations for Administrators 

By Kriti Agarwal, Technical Content Writer at SelectHub

Facility Management for Schools BG Intro

Facilities management software for schools helps school campus managers and employees tackle the multiplicity of responsibilities required to reduce environmental distractions and simply let learning take place, from keeping classrooms clean and in working condition to monitoring hundreds of asset warranties.

Managing facility maintenance at colleges and universities necessitates organization, responsibility and dependability. School maintenance software allows you to keep track of affiliate sites abroad, campus buildings, outdoor fields and everything in between. School maintenance software gives you complete access to a set of powerful tools that will simplify your maintenance management strategy.

Executive Summary

  • With a facilities management solution, schools can track inventory, manage facility maintenance costs and leasing, and more.
  • There are different types of FM software. CMMS, CAFM, EAM and IWMS are all a part of facility management. The one you select depends on your particular facilities needs.
  • Facility management software for schools is integral in maintaining assets and inventory and creating a conducive learning environment for both students and teachers.
  • A facility management solution cuts down on expenses and boosts productivity. It increases the value of buildings and improves communication between staff.
  • A successful software search includes understanding specific requirements, analyzing the budget and asking the right questions to vendors to find the best fit.
What This Guide Covers:

What Is Facility Management Software?

Facilities management software allows businesses to manage their complete repair and maintenance programs from a single dashboard. This saves time and money by managing their assets and employees efficiently.

Multi-site facility managers can perform a variety of functions related to maintenance and repair with facilities management software. They can manage assets, vendors, contractors, work orders, and compliance, all in one place.

FM teams can monitor space usage, expenses and boost energy efficiency and save expenses with the correct technologies, all while improving overall communication.

Types of Facility Management Software

Facilities Management Software For Schools Categories

Today's market offers a variety of facilities management software. CAFM software (computer-aided facility management) provides facility managers with administrative features like asset management and tracking and space utilization. CAFM software mainly has BIM or CAD capabilities and is typically used as a database for facility management operations.

Another type of facility management software is CMMS (computerized maintenance management software), with similar functions to CAFM software but gives a more in-depth view of maintenance procedures. CMMS automates maintenance scheduling and tracking with an emphasis on preventive maintenance.

An integrated workplace management system (IWMS) assists organizations in optimizing the use of workplace resources, such as real estate, infrastructure and facilities assets. IWMS systems are frequently provided as a whole suite or as discrete modules that you can scale over time.

Corporate occupiers, real estate service firms, facility service providers, landlords and managing agents all employ them. IWMS solutions are becoming more employee-centric, broadening their touchpoints to encompass all building inhabitants and visitors. Traditionally focused on helping real estate and facilities professionals, IWMS solutions are becoming more employee-centric.

In this guide, we’ll cover the top features of FM software for schools, their utility and the most valuable requirements to consider when selecting your facility management tools.

Primary Benefits

FM software for schools has many advantages such as reduced maintenance expenses, better communication and collaboration between staff and employees, improved asset performance and life spans to name a few.

Primary Benefits of FM Schools

Some of the benefits of FM software are:

Reduce Expenses

Investing in facilities management software offers high ROI. Its capabilities and features assist schools in lowering maintenance costs and any expenditures related to replacing lost or stolen equipment.

Extend Asset Life Spans

Maintenance planning and scheduling is an important element of any CAFM solution since it allows users to track the state of equipment and schedule maintenance before it breaks down. Keeping equipment in good working order decreases the need for emergency repairs. Proper facilities management also aids in automating the purchasing process from approved suppliers.

Increase Lifetime Value of Buildings

Regular monitoring, cleaning, sanitation and maintenance can help buildings last longer and reduce the need to replace equipment. Users can remain on top of annual maintenance requirements with facilities management software.

Improve Communication With Staff

Staff may easily reserve rooms and resources via facility scheduling. It also lowers the chances of double booking. Scheduling can increase the amount of academic and extracurricular activities available to students, resulting in better outcomes.

Ease the Renting Process

Schools can rent out their facilities to the public using facilities management software. The software also improves stakeholder communication, resulting in more revenue and a better reputation.

Implementation Goals

Companies managing their assets, work orders and physical spaces on spreadsheets and other basic tools could stand to benefit from implementing facility management software into their workflows. Here are a couple of implementation goals you can achieve:

Goal 1

360-degree View of Your Facility

Facility management solutions for schools should give you a comprehensive view of your facilities.

This overview examines your company's assets, vehicles, tools, schematics, floor plans and other items. The goal of combining and merging your resources into one convenient software is to present you with as much useful information as possible. You can use summary for a multitude of purposes, including asset management, life cycle management, tracking, warehousing and more.

Facility software such as CAFM and CMMS systems interact with one another to achieve this overview. Combining these two (and additional) programs is frequently a built-in function of FM software.

This is known as integration, and it simply means that the small moving elements of a suite of FM software will connect to other critical pieces of software that make up a robust facilities management system. Since facilities are complicated and require regular maintenance, repair and attention, there is a wide range of software available to satisfy your requirements. Ensuring that everything works well together can help you reduce costs.

Goal 2

Pre-planning Maintenance Activities

Your technicians and employees will use your assets on a regular basis. As a result, you’ll need to do maintenance sooner or later. Good FM software will show you and your technicians how much inventory you have left, where it is, and what shape it’s in.

Goal 3

Move away from Legacy Systems

Spreadsheets and pen and paper can all keep track of facilities management. But they’re not as efficient and scalable as cloud-based tools.

Legacy tools don’t offer live updates on inventory and asset conditions.

Goal 4

Reduce Inefficiencies

Facility management software cuts down all the grunt work of keeping track of assets and people. Instead, it optimizes moving routes, asset allocation, and more.

You can’t deploy the first system you find on the market to achieve these goals. It is important to choose a solution that is best suited for your school facility with the right combination of basic and advanced features. We’ve compiled a list of features that you should look for in a facility management system for your school premises.

Basic Features & Functionality

Space Management

You'll receive an interactive view of your school building, allowing you to track and route assets even better. If a technician gets lost, you'll be able to direct them to their destination. When you know where everything is and where it's going, you can better allocate resources and utilize available storage.

This is one of the most popular FM software features. It allows you to remotely manage your school by connecting the best maintenance software to building infrastructures such as HVAC equipment.
Maintenance Management

Maintenance is an important element of facilities management since malfunctioning assets or resources can put your operations on hold. You must not only ensure smooth operation but also arrange work orders and adhere to industry laws and regulations. You will be able to plan, track and maintain all of the resources in your facility, as well as keep track of compliance and limit your spending, with the correct system in place.
Physical Building Administration

Managers may control thermostats, lock doors, turn on facility equipment and more, all from their smartphones or web portals.

Some systems even provide basic analytics, such as heatmaps of your facility, energy usage and resource consumption. This gives information about how the structure is utilized, what you can optimize and how you can ultimately save on costs like energy.
Life Cycle Management

Facilities and their assets will eventually break down and require repairs as you use them. You can make long-term decisions regarding purchasing, future demands, enterprise planning and more with an FM solution in place.

Consider asset life cycle management as an approximate timeframe. It keeps account of who used the tool and for how long, what model it is, how much it costs, when employees made incremental repairs, and when you eventually need to replace it.

You can plan for repairs, predict inventory and prepare for prospective replacements using life cycle management.
Work Order Management

Facilities receive a large number of work orders on a daily basis. A good piece of FM software will have an excellent work order management system.

Although work order management is a common feature among most FM software, it’s important to take a demo to determine if the capabilities align with your needs.
Preventive Maintenance Tracking

To decrease frequent or untimely equipment failure, regular or preventative maintenance of any asset is critical. Because you must perform maintenance while the equipment is functioning, it can be time-consuming and complex. This is where FM software comes in handy, allowing you to automate scheduling and alerting. It also allows you to set up alerts and maintenance schedules based on temperature, pressure and other factors.
Inventory Management

Having a system in place that helps you track and manage your inventory will be advantageous regardless of how many facilities, resources or assets your company manages. You can keep track of what you have in stock, how many more you need, and when and how they are used. Other advantages include automated alarms for each inventory input as well as audit trails to guarantee you know what goods you have or need.
Asset and Equipment Maintenance

Your school's assets, whether vehicles, office assets, equipment or software, are critical. Maintenance schedules, equipment issues, performance and service records should all be trackable. You can create work orders and be ready for any unexpected maintenance.

Advanced Features & Functionality

Facility management solutions for schools are the key to all of your educational operations needs, from K-12 schools to colleges and universities. Instructors, coordinators, planners, administrative staff, students and others can submit work requests quickly and easily with facilities maintenance management solutions for schools.

We can only suggest features that we believe are appropriate for the majority of schools. Remember that software, especially for facility management, is not a one-size-fits-all answer. Beyond the basic suite, we believe this is still a good set of features to start with.

Visual Mapping

To effectively manage your school facilities, you must first understand how much room you have and what assets you have.

With a visual mapping tool, you and your team may spend less time looking for that hard-to-find asset, do maintenance work more easily and track any asset across your buildings.
Preventive Maintenance Scheduling

A simplified work order system for K-12 schools makes scheduling, managing and completing preventive maintenance programs easier than ever.

Invest in an automated preventative maintenance program that keeps you ahead of asset breakdowns and saves you money in the long term.
Transportation Management

This functionality allows you to create and approve carpool requests automatically. It manages, tracks and schedules student and teacher pickups and drops.
Employee Management

Mobile check-in empowers your employees.

When you send someone out on a job, you'll get real-time updates on what stage of the assignment they're on and when they finish. Users can check in with supervisors using smartphone apps in many modern solutions. This has the extra benefit of allowing you to track your employees' progress and then assign more work or assignments based on their progress or projected completion time.
Contract and Vendor Management

Facility management software for schools takes care of everything from allocating work to soliciting bids to tracking insurance credentials and invoicing, allowing you to put your most valuable assets to work swiftly and efficiently.

Current Trends

Here are a few trends in facility management, especially relevant to educational institutions.

FM Schools Trends

If you want to dig deeper into more trends, read our Facilities Management Trends: The Future of Facilities Management article.

Utilizing School Space

Fluctuating space use was one of the more challenging aspects to emerge during the initial phase of the pandemic, and it remains a critical factor in facilities management planning. Hybrid teaching, which divides learning between in-person and remote sessions, became more widespread in 2021 to meet demands for restricting the number of pupils in classrooms.

Now, we see a decline in the spread of infection and an increase in the number of students in the classroom. This might mean more intensified cleaning of classrooms or a quick refurbishing of school spaces like theaters, which were left unused for a long time.

As this strategy becomes the norm and client expectations for flexibility rise, more experienced facilities management teams, innovative concepts and inventive standard operating procedures will be required to manage these short turnarounds.

Creating Strategic Campuses with Technology

One of the most efficient methods to decrease costs is to stay up to leverage the power of data and insight tools to optimize facilities usage.

A strategic facility management solution assists in formulating accurate capital monitoring and expense plans to ensure minimum risk during capital investments.

Emphasizing Environmental Innovation in Educational Facilities

Educational institutions are increasingly becoming environmentally conscious and moving towards sustainability practices.

To promote more progressive campus-wide environmental and sustainability goals, institutions are increasingly identifying areas where they can move beyond simply compliance and evolve into proactive management.

A full-service facility management platform that uses data to promote financial improvement strategies enables school facility managers to maximize resources.

Software Comparison Strategy

When sifting through vendor and software listings, take into account a vendor's reputation, experience and history. That isn't even taking into account unique characteristics that may influence your decision to choose one piece of software over another.

The first step in selecting the right software is knowing the requirements. You can use ideas from our requirements template to guide you in your search.

You can also check out our comparison report to see detailed comparisons between the different types of FM software.

Finally, our facility management software pricing guide can help you narrow down the search to at least the top three or five facilities management for schools.

Cost & Pricing Considerations

The deployment method, company size and the number of features offered by the software are all important factors while choosing facility management for schools.

Whether you choose an on-premise solution or a cloud-based one, the cost will vary. For example, for an on-premise solution, the cost would be higher, as maintenance costs will be additional. Some companies offer licensed purchases, while others — primarily cloud-based/SaaS platforms — offer subscription pricing.

Most Popular Facility Management Software For Schools

It can be difficult to sort through all of the options available. There is no such thing as a one-size-fits-all solution, and the best option for your business is determined by how well the software's features match your requirements. Our researchers have compiled a list of the best options.

FMX

FMX is a cloud-based solution that helps generate work orders, schedule maintenance and streamline processes for facilities, assets, maintenance and fleets. It offers a calendar-based interface, reports and integration with a directory system.

It can be accessed on mobile phones and desktops and is a perfect fit for companies looking for a user-friendly solution.

FMX

FMX offers work order management and more on a calendar-based interface.

eMaint

eMaint offers a configurable and easy-to-use interface, streamlined asset management, customizable reports, and effective work order management.

It helps plan predictive maintenance and simplify inventory management and maintenance management. It’s a perfect fit for companies looking to manage work schedules and generate work requests.

eMaint

eMaint offers access to customized reports and visuals.

NetFacilities

NetFacilities is a web-based solution that helps facility managers effectively track data on facilities, properties and assets.

Preventive maintenance, calendar management, a tenant portal and incident management are some of the prominent features. Easy customization and good customer service are other notable benefits.

NetFacilities

Easily store and manage asset data with NetFacilities.

Planon

Planon provides managers with IWMS, real estate management, asset management and sustainability management.

Seamless integration, accelerator implementation and pre-configured dashboards are some notable benefits.

Planon

Effectively manage your space using Planon.

MPulse

MPulse offers equipment, inventory and facilities tracking, along with effective preventive maintenance, scheduling and reporting. It provides features like work order management, vendor management, labor resource management and more.

It’s a good fit for companies looking for easy integration and customization.

MPulse

MPulse includes easy visualization of reports.

 

 

Questions To Ask Yourself

The first thing you need to do before investing in an FM software is make a list of important questions.

FM Schools Key Questions To Ask

  • What features do you need considering your current business situation?
  • How much do you need to spend on IT resources?
  • What is your budget for purchasing a new software solution?
  • Do you need remote capabilities? If yes, then which ones?
  • Do you need a scalable solution?

Questions To Ask Vendors

Compile a list of questions you can take to vendors with details about the company and the product. Here are some pointers to get you started.

About the Software

  • How often are product updates released?
  • What is the user-level of the facility management software? Is it user-friendly and intuitive?
  • Does it have reporting capabilities to meet your requirements?
  • Does it integrate with advanced technologies such as AI and IoT?
  • Can the solution scale alongside business growth? What are the cost considerations in the case of scaling up or down?

About the Vendor

  • What is the vendor’s installation and integration methodology?
  • Does the vendor have a solid record for delivering on time and within budget?
  • Do they create solutions that can meet the unique needs of your industry?
  • Does the vendor offer technical services for data migration, implementation and customization? Do they cost extra?
  • What pricing model does the vendor use?

In Conclusion

It's critical to focus on your needs before investing in facilities management software for schools. There are numerous options, including CAFM software and CMMS. However, whatever you decide to invest in, be sure it helps you address the specific issues you're having in your classroom.

The correct software will greatly improve the efficiency with which you manage your space, buildings, assets, tenants and services. This guide has laid a strong basis on which you may construct your research, including typical features and questions to help you along the way. Check out the resources listed below for further information.

Product Comparisons

Additional Resources

About The Contributors

The following expert team members are responsible for creating, reviewing, and fact checking the accuracy of this content.

Riya
By Riya Jamble
Technical Content Writer
Riya is a Technical Content Writer at SelectHub. She writes content for our construction scheduling and bidding, CMMS and medical billing categories. She's also a part of the social media team where she crafts posts that engage and resonate with our audience. Riya holds a Graduate Degree in Journalism and Mass Communication from Lovely Professional University, Punjab, India. Fueled by a love for black coffee, her day begins and ends with its energizing ritual. Riya enjoys a variety of TV series, including Friends, Suits, American Horror Story, and How to Get Away with Murder. During her free time, you'll find her reading or spending time with her close ones. She believes in magic and is waiting for that day when reality compromises and fairytale swirls around with a smile.
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Mohit
Technical Research By Mohit Hariramani
Senior Analyst
Mohit has a degree and Master in Finance from Mumbai, India, his years of professional market research experience started in 2019. His expertise lies in categories such as Enterprise Resource Planning (ERP), Manufacturing, Inventory Management, Manufacturing Execution Systems (MES), Facility Management Software (FMS), POS Systems (Point of Sale) and more. Through his academic and professional background, he honed skills in attention to detail, navigating ambiguity, and analytical prowess, which uniquely equip him to manage and thrive in the dynamic landscape of these diverse categories. He's passionate about leveraging his knowledge and experience to contribute effectively to the assigned technology areas.
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Kankana
Technical Review By Kankana Kalita
Principal Analyst
A seasoned business and research analyst, Kankana Kalita specializes in ERP, CMMS, manufacturing, construction, supply chain, HRMS and CRM. Prior to joining SelectHub, she earned a Bachelor's degree in Computer Science and Engineering, an MBA in Operations and Marketing, and worked in email marketing and logistics.
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Ryan
Edited By Ryan McElroy
Content Editor
Ryan McElroy is a Content Editor and Senior Market Analyst at SelectHub who writes and edits content on various software types, along with their broader concepts and the industries they serve, including medical, construction, CMMS, supply chain management and legal. He studied at the University of Missouri (Mizzou) and earned his BA in Journalism in 2016. During his free time, you’ll find Ryan playing video/card/board games, sipping coffee and reading speculative fiction, or listening to music his loved ones often describe as “headache-inducing.”
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