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DocuWare vs OmniDocs

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Our analysts compared DocuWare vs OmniDocs based on data from our 400+ point analysis of CMS Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features Analyst Ratings Comparison Charts User Ratings Analyst Summary Screenshots
DocuWare Software Tool
SelectHub Award Winner
OmniDocs Software Tool
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Product Basics

Analyst Rating

83 Detailed Analysis

User Sentiment

Excellent User Sentiment (118 Reviews)

Analyst Rating

82 Detailed Analysis

User Sentiment

Great User Sentiment (11 Reviews)
DocuWare is a document management platform that helps companies optimize paper-based and digital assets into a unified information resource. It eliminates time spent manually filing paper documents and reduces expenditures on unnecessary staff. It offers simple integration and supports information distribution decision-making. It also provides electronic forms, intelligent indexing, task management and document importing.
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OmniDocs is a sophisticated software solution designed to streamline document management tasks, making it an ideal choice for businesses seeking to enhance their document handling efficiency. This platform is particularly well-suited for organizations that require robust document control, secure storage, and seamless retrieval processes. By leveraging OmniDocs, companies can significantly reduce the time and effort spent on managing documents, thereby improving overall productivity.

Key benefits of using OmniDocs include enhanced document security, improved compliance with regulatory standards, and the ability to easily collaborate on documents across teams. Popular features encompass advanced search capabilities, automated workflows, and comprehensive audit trails, which collectively contribute to a more organized and efficient document management system.

In comparison to similar products, users often highlight OmniDocs' user-friendly interface and reliable performance. Pricing for OmniDocs typically varies based on the number of users and specific features required, with options for monthly or annual payment plans, making it a flexible choice for businesses of different sizes.

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$300 Monthly
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Product Insights

  • Strengthen Accessibility: Take advantage of the streamlined interface to simplify content management. Configure the system according to specific organizational requirements. Enable improved automation and networking by integrating with IT infrastructure. 
  • Improve Indexing: Save time spent retrieving files with the intelligent indexing system. Index and store documents automatically and make them available instantly. 
  • Save Paper: Eliminate the need for multiple document copies with centralized storage. Digitize filing and document storage to save money. 
  • Boost Security: Get complete control over who can view, access and modify files. Decrease the chances of losing essential documents by creating several reliable backups. Employ mandates like HIPAA and General Data Protection Regulation (GDPR). 
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  • Enhanced Collaboration: OmniDocs facilitates seamless collaboration by allowing multiple users to access and edit documents simultaneously, ensuring that team members are always on the same page.
  • Improved Compliance: The software helps organizations adhere to regulatory requirements by providing audit trails, version control, and secure access, reducing the risk of non-compliance.
  • Increased Efficiency: Automated workflows streamline document-related tasks, such as approvals and reviews, significantly reducing the time spent on manual processes.
  • Cost Savings: By digitizing and automating document management, OmniDocs reduces the need for physical storage and minimizes paper usage, leading to substantial cost savings.
  • Enhanced Security: Robust security features, including encryption and access controls, protect sensitive information from unauthorized access and data breaches.
  • Scalability: OmniDocs can easily scale to accommodate growing volumes of documents and users, making it suitable for organizations of all sizes.
  • Better Decision Making: Centralized document storage and easy retrieval ensure that decision-makers have quick access to accurate and up-to-date information.
  • Disaster Recovery: Regular backups and secure storage options ensure that critical documents are protected and can be recovered in the event of a disaster.
  • Environmental Impact: By reducing paper usage and promoting digital workflows, OmniDocs contributes to a more sustainable and environmentally friendly business practice.
  • Customizable Workflows: The software allows for the creation of tailored workflows that match specific business processes, enhancing operational efficiency and adaptability.
  • Remote Access: Cloud-based access enables employees to manage and retrieve documents from anywhere, supporting remote work and increasing flexibility.
  • Enhanced Searchability: Advanced search functions, including metadata and full-text search, make it easy to locate documents quickly, saving time and improving productivity.
  • Integration Capabilities: OmniDocs integrates with other enterprise systems, such as ERP and CRM, ensuring a seamless flow of information across the organization.
  • Reduced Redundancy: Centralized document management eliminates duplicate files and ensures that everyone is working with the most current version of a document.
  • Improved Customer Service: Quick access to customer-related documents enables faster response times and more personalized service, enhancing customer satisfaction.
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  • Intelligent Indexing: Identify valuable document information and convert it into usable data. Process documents that can’t be standardized. Avoid laborious tasks and save time. 
  • Workflow Manager: Design automation workflows using an intuitive interface. Customize processes at any point to optimize information flow. Clear all pending tasks shown in automatically updated lists. Set deadlines for assignments and make escalation decisions. Assign available employees in a team to complete pending tasks. 
  • Task Management: Streamline and manage routine tasks without losing track of assignments. Automatically update lists and display required documents instantly. Set up reminders and send emails when documents meet required criteria. 
  • Document Importing: Enable automatic and reliable file indexing before storage. Post and archive e-invoices, ensuring cost reduction and eliminating the need for manual data transfer. Automatically import PDFs of invoices, reports and memos. Use a network scanner to forward documents to team members. 
  • Electronic Signatures: Integrate external signature providers into work processes and send document signature reminders. Employ reliable security requirements. Store files that require signatures in a centralized location for easy access. 
  • Electronic Forms: Create web-based forms using calendar inputs, dropdowns, text fields and checkboxes. Optimize and secure forms for mobile devices and share URLs. Set up user-friendly documents without programming. 
  • Email Integration: Store messages from email accounts automatically. Save essential emails and access all files related to one project. Keep mailboxes tidy by deleting messages once they are stored. Archive emails and make information from them available to colleagues. 
  • Index Data Export: Capture necessary data automatically for indexing to retrieve documents. Import information into the ERP or accounting system. Generate comprehensive posting records. Start and schedule exports with a single click. 
  • Data Synchronization: Exchange data with ERP, HRM and CRM systems. Make use of single-entry figures and statistics across multiple systems. Index large chunks of data instantly to maintain consistency. 
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  • Document Automation: Create documents using intelligent templates. Easily download or digitally publish files and presentations. Use DocuMotor to import data into documents automatically. Enable users to access updated data in the formats and outputs they use. 
  • Web Accessibility Checker: Identify accessibility issues on Microsoft Word and Microsoft PowerPoint and use intelligent suggestions to fix them. Use Accessibility Assistant to create WCAG-compliant PDF/UA documents from Microsoft Office. Improve compliance with web accessibility standards to create better user experiences. 
  • Templates: Ensure consistency across all documents by standardizing content aspects like font, colors, margins, logos and more. Access pre-filled templates and content directly in Microsoft Office. 
  • Corporate Reporting: Communicate about company products, key events and performance with stakeholders and investors. Allow employees with little or no design experience to generate reports for the organization using intelligent templates. Alter numbers, text and design as needed at any time. 
  • Data Visualization: Pick corporate colors and styles for use in charts, tables and infographics across all documents. 
    • Corporate Charts and Tables: Create charts and tables from scratch that showcase the company’s visual identity. Easily import into Microsoft Excel, Microsoft PowerPoint and Microsoft Word. Standardize layout, font and color scheme across figures. Customize titles, subtitles and notes to meet specific requirements. 
    • Corporate Infographics: Transform data into infographics in 30 seconds. Ensure compliance with corporate visual identity (CVI) to strengthen branding. Reduce the need to seek help from marketing or communication professionals for making infographics. 
  • Document Audit: Investigate documents usability, brand compliance and document distribution and get recommendations on how to operate. 
    • Template Check: Identify what aspects of content are out of compliance with thorough content analysis reports. View suggested changes and revision history related to grids, colors, fonts, styles and typography. 
    • User Check: Provide information related to touchpoints like templates, assets, training, communication, distribution and user expectation to enhance document usability. 
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Product Ranking

#45

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#222

among all
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Analyst Rating Summary

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Content Capture
Integrations and Extensibility
Mobile Capabilities
Document Management
Content Capture
Document Management
Mobile Capabilities

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

DocuWare
OmniDocs
+ Add Product + Add Product
AI-Based Capabilities Collaboration Compliances Content Capture Document Management Document Protection Mobile Capabilities Platform Capabilities Reports And Analytics 48 80 83 100 85 67 93 77 60 50 80 83 89 89 83 85 83 60 0 25 50 75 100
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

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User Sentiment Summary

Excellent User Sentiment 118 reviews
Great User Sentiment 11 reviews
92%
of users recommend this product

DocuWare has a 'excellent' User Satisfaction Rating of 92% when considering 118 user reviews from 2 recognized software review sites.

89%
of users recommend this product

OmniDocs has a 'great' User Satisfaction Rating of 89% when considering 11 user reviews from 2 recognized software review sites.

4.58 (58)
4.0 (1)
4.6 (60)
4.5 (10)

Awards

SelectHub research analysts have evaluated DocuWare and concluded it earns best-in-class honors for Content Capture, Mobile Capabilities and Integrations and Extensibility. DocuWare stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award
Content Capture Award
Mobile Capabilities Award
Integrations and Extensibility Award

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Synopsis of User Ratings and Reviews

Easy to Use: Users appreciate the intuitive interface and ease of use, finding it simple to navigate and locate documents without extensive training.
Efficient Document Management: DocuWare streamlines document organization and retrieval, saving time and effort for businesses. Features like automated indexing and full-text search contribute to improved efficiency.
Enhanced Collaboration: The platform facilitates collaboration by providing a centralized repository for documents, enabling teams to work together seamlessly on projects and share information efficiently.
Improved Security and Compliance: DocuWare offers robust security features to protect sensitive information, ensuring compliance with industry regulations and data protection standards. Access controls and audit trails enhance document security and accountability.
Integration Capabilities: The software integrates with various business applications, such as ERP and CRM systems, streamlining workflows and data exchange between different platforms.
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Effortless File Retrieval: Users praise OmniDocs for making it easy to find files quickly, eliminating the need to sift through endless folders. They highlight the platform's robust search functionality that allows them to locate documents within seconds using keywords, tags, or even content within the document.
Streamlined Collaboration: OmniDocs receives accolades for its collaborative features. Users appreciate the ability to work on documents simultaneously with colleagues, track changes, and receive instant notifications, which significantly improves team efficiency.
Enhanced Security: Users value the peace of mind that comes with OmniDocs' robust security measures. They mention features like role-based access control, audit trails, and encryption, which ensure sensitive information remains protected and confidential.
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Cost: DocuWare's pricing structure can be complex and expensive, especially for organizations with a large number of users or high document volumes. The costs associated with add-on modules, implementation, and ongoing support can quickly add up.
Complexity: The platform's interface and features can have a steep learning curve, requiring significant training and support for users to become proficient. This complexity can lead to frustration and decreased productivity, especially for users who are not tech-savvy.
Integrations: Integrating DocuWare with other business systems can be challenging, requiring custom development or third-party connectors. This can limit the platform's ability to streamline workflows and automate processes.
Customer Support: Some users have reported issues with DocuWare's customer support, citing slow response times and difficulty resolving technical problems. This can be a major concern for organizations that rely on the platform for critical business processes.
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Difficult to Use: Users have reported that OmniDocs is not user-friendly and requires extensive training to learn. Its complex interface makes finding files a time-consuming process.
Limited Mobile Functionality: The mobile app lacks essential features, making it difficult to work remotely. Users can't effectively search or edit documents on their mobile devices.
Slow Performance: OmniDocs is slow, especially when dealing with large files or a high volume of documents. This lag impacts productivity and makes real-time collaboration challenging.
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DocuWare has been getting a lot of thumbs-ups for its user-friendliness, scalability, and top-notch security features. Users appreciate the wide range of features it offers, from document management and workflow automation to reporting tools. It's like having a Swiss Army knife for your digital documents! However, some users have mentioned that customer support can be a bit of a pain point, and the price tag might be a bit steep for smaller businesses. So, who's the ideal candidate for DocuWare? It's a great fit for medium to large businesses that need a robust and secure way to manage their documents and automate their workflows. If you're looking for a user-friendly solution that can grow with your business, DocuWare is definitely worth checking out. Just be aware of the potential downsides before you commit.

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Is OmniDocs truly omni-capable of handling all your document management needs? User reviews from the past year suggest that while OmniDocs has its merits, it may not be the "holy grail" of document management solutions. Users have praised its intuitive interface and robust search functionality, highlighting its ability to quickly locate documents even within extensive repositories. For instance, one user lauded the platform's ability to pinpoint a specific contract from a sea of thousands in mere seconds, a feat that would have taken hours manually. This granular search capability, users argue, sets OmniDocs apart from competitors like EisenVault, which often require more structured queries. However, OmniDocs has also drawn criticism for its limited integration capabilities. Users have expressed frustration with the platform's inability to seamlessly connect with popular CRM and project management tools, forcing them to manually transfer data between systems. This lack of integration, they argue, hinders workflow efficiency and undermines the platform's value proposition. Moreover, some users have reported occasional glitches and slow loading times, particularly when dealing with large files. While these issues haven't been widespread, they do raise concerns about the platform's reliability. Overall, OmniDocs appears best suited for businesses with straightforward document management needs that prioritize ease of use and powerful search capabilities. However, organizations requiring extensive integrations with other business systems may find OmniDocs lacking.

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Screenshots

Top Alternatives in CMS Software

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Revver

Related Categories

Document Management Software
Document Workflow Automation Software
ECM Software
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Head-to-Head Comparison

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DocuWare VS OmniDocs

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